Policy Number: 307
Policy: Electronic Communication Devices and Services
Date Adopted: 01/07
Revision Date:
References:
Approved By: Robert A. Duringer, Vice President for Administration & Finance
It is the policy of the University to allow for the purchase or reimbursement
of electronic communication devices and/or services for use by employees
to conduct official University business. Electronic communication devices
and/or services are defined as wireless and cellular phones, personal
device assistants (PDA), home internet services, and satellite telephones.
Procurement of such devices and/or services will be authorized ONLY when
the job responsibilities require the employee to be accessible at all
times.
Authorization and approval of such expenditures shall reside with the
departmental administrator and appropriate Executive Officer. Review and
renewal of such expenditures must occur annually. Prior to the approval
of any request for purchase/reimbursement of electronic devices and/or
service payments, the job responsibilities of the individual will be thoroughly
reviewed to insure the electronic devices and/or services selected are
warranted and will safeguard sensitive University information.
Payment for electronic communication devices and/or services can be made
directly by the University or through a Taxable Allowance to qualified
employees.
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