Software is web-, server-, cloud- or desktop-based. There is enterprise-wide, desktop software, software as a service, commercial, shareware and freeware.
All of these come under the UM requirement to meet 508 and WCAG 2.0 AA digital accessibility standards and need to be reviewed even if they are free or previously installed.
Please refer to the Procurement section for more software-related information and a list of software that has already passed digital accessibility review.
Windows and Apple computers are largely accessible because their operating systems work with assistive technology, a variety of input devices are available, and screen reading software is available. Tablets and iPads are also generally accessible. There are some computers that do not create access - including some thin clients.
If your purchase falls within the known accessible options, they will be moved quickly through accessibility review.
Scanner/copiers can take a quick picture of a document or, in many cases, can recognize the characters in text by optical character recognition (OCR). Text documents that are saved as images can't be read by screenreaders. The logical solution may be to require that all scanner/copies include OCR capabilities. However, machines at the lower end of the price scale may have OCR options that are inferior to existing campus OCR options. Thus we are not required to purchase OCR-capable scanner/copiers when we are purchasing desktop models but should include OCR options when purchasing larger, departmental-wide scanner/copiers.
UM Printers should be capable of printing at least 600 dots per inch (DPI) so that printed material is as legible as possible.