Please see the ASUM Business Manager with any questions you may have:
Alexander Gosline
ASUM Business Manager
Phone: 406-243-2704
Cell:
E-mail: asum.businessmgr@mso.umt.edu
State Term Investment Pool
The STIP fund is an account that ASUM reserves for capital improvements with a long term value. This means the money can be used for equipment your group purchases to be used by the group for a number of years.
STIP funds can be requested at any point during the year by filling out a request form and submitting it to the ASUM Business Manager. In order to fill out the request form your group will need to obtain three price quotes of the same item you wish to purchase from different vendors, or of similar items.
The request will then need to be presented to the Board on Budget and Finance at their Monday night meeting and the ASUM Senate at their Wednesday night meeting.
Things to keep in mind:
- Your group must be recognized.
- Each item requested must have a minimum value of $250.
- The item(s) purchased must remain with the group for at least 2 years, preferably longer.
- All groups are eligible for STIP purchases, including unions.
Examples of Past STIP Purchases:
- Computer
- Equipment Trailer
- Large Sports Equipment
- Chainsaw
- Torah
- GPS System
- Sewing Machine
Travel Allocation
Fall Travel Requests due by Wednesday, September 10.
Spring Travel Requests due by Wednesday, February 4.
The travel fund is a pool of money set aside for the use of assisting groups who are attending conferences, or going on trips that will enhance their experience as a group member. Travel allocations are available at the beginning of each semester for recognized ASUM groups.
To request money for travel, groups should fill out a request form stating where the travel will take place, how many members will be attending, the purpose of the travel, and the details of the trip costs.
The request will then need to be presented to the Board on Budget and Finance at a Tuesday night meeting, and then the ASUM Senate at the Wednesday night meeting.
Things to keep in mind:
- Your group must be recognized.
- Only members taking more than seven credits are eligible.
- Food allowances will not be funded.
Guidelines for request amounts:
- Personal Car: $.15 per mile per car
- Motor Pool: $.28-$.50 per mile, or $11-$19 per day as quoted.
- Commercial Travel: based on quote.
- Lodging: $20 per person, per night.
- Members are responsible for their own food and additional costs such as souvenirs.
Special Allocation
Special allocation can not be used to fund events that have previously been funded during spring budgeting.
The special allocation fund is set aside each year as an account that can be used to help groups that are hosting major events or meetings on campus or in the Missoula area.
To request money from the special allocation fund, groups will need to turn in a request form to the ASUM business manager. The request should include a cover sheet that includes the purpose of the event, the details of the event, and how the event benefits your group and/or the university.
The request will then need to be presented to the Board on Budget and Finance at a Tuesday night meeting, and then the ASUM Senate at the Wednesday night meeting.
Things to keep in mind:
- Your group must be recognized.
- The money must be spent in the semester in which it is requested.
- All details, such as dates, must be finalized before requesting funding.
- It is always a good idea to explore additional sources of funding.
Examples of Events:
- Fair
- Competition
- Guest Speaker
- Film Series
- Conference
- Banquet
Spring Budgeting - Groups and Unions
Student Groups Printable/Editable PDF Budget Form
Sports and Music Union Printable/Editable PDF Budget Form
Due by 4:00 PM, February 13th, in the ASUM Office.
The ASUM Spring Budgeting session is a time when our student groups are able to request funding for an operating budget to be used the following year. Operating budgets often include funding for printing, supplies, advertising, and entertainment, as well as other items.
After submitting a budget proposal as well as an outline stating specific details about what is being requested under each line item, a member, or members of your group, will present the request to the Senate. This is a time when you can introduce your group to Senate members, outline your request, and let the Senate know where your funding priorities are for the following year. This is the formal period of Spring Budgeting. You will sign up for a time when you submit your budget to ASUM.
Each night after formal lobbying, there is also an informal lobbying period where groups are allowed to come and speak with individual Senators on a more personal level about what their funding concerns are.
Things to keep in mind:
- Going through the budgeting session will make the travel and special allocation processes easier the next year.
- You will need to sign up for a time to present your request during the week of formal lobbying.
- The Senate enjoys meeting the members of your group when you come to present your request, so feel welcomed to bring as many members with you as you would like.
- The Senate may ask questions about your group, such as how many members you currently have, how long your group has been in existence, what your group activities are, etc.
