Funding Information

Line Item Changes

The ASUM budget procedure is a long and complicated one, and that time is spent for a reason. However, Fiscal Policy recognizes that there are times when the line items set down in your budget need to change. Line Item changes can be authorized from one category to another - up to 10% of the total budget, excluding any payroll monies awarded. 

Special Allocations

If your organization went through the budgeting process but  wants to request funds for a project that you were not previously denied during that process, you need to fill out a Special Allocation form. This form will ask for several things: a thoughtful explanation of your request, an explanation of alternative funding being sought, how your request will benefit the students or the campus, an itemized list of expenditures planned with an allocation, and a itemized statement from the current reporting period of expenditures and income.  Remember, the more detailed you are on your request, the more consideration it will be given.

If your organization did not go through budgeting, the only other requirement is that the allocation must be given for a specific project in the same semester as the request. Note: For all parties, special allocations should not be used as a buffer zone to your budget. If you can show a legitimate and timely need, then it will be considered.

Travel Special Allocation

Travel Special Allocations are available each semester for travel that will occur during that specific semester to organizations who did not receive travel funding during the budgeting process (most all groups with the exception of those in the Music and Sports Unions). To be eligible for a travel special allocation, you must have gone through the budgeting process the preceding spring semester. A Travel Special Allocation Request form must be submitted on the timetable as stipulated by the Business Manager.

S.T.I.P.

The State Investment Pool Funds must be used for one-time capital improvements. They must be on campus, benefit a large cross-section of students, and have long-term benefits. Typical S.T.I.P. requests include; computers, printers, sports equipment, etc. If you believe that you qualify for a S.T.I.P. request, you need to fill out a request form. With this you will need to attach three (3) detailed estimates for the improvement. This request form must be approved by the Budget and Finance Committee and then by a two-thirds majority of Senate.

If you have further questions on funding, your organization budget, or ASUM in general, feel free to contact me via telephone at 243-2704 or by email at ASUM.BusinessMgr@mso.umt.edu.

ASUM Business Manager