Travel Policy

All travel funded by the ASUM must directly benefit the ASUM and the organization requesting funding.

Standard criteria for requesting travel funding shall be group events and/or training or leadership events that directly benefit the organization.

The Senate may choose to fund or partially fund transportation costs, and/or registration fees. Travel and lodging reimbursement rates being allocated according to State or ASUM rates.

• At the end of the Final Budgeting Session a set amount of money will be deposited into a Special Allocation - Travel account to be used for travel only. The Board on Budget and Finance shall not allocate more than 40% of this money during Fall semester, with the remaining 60% to be allocated during Spring semester.
• Only those groups in the Professional, Support and Broad-based categories are eligible for funds from the Special Allocation - Travel account.
• ASUM Agencies, the Campus Recreation Sports Union, and the Music Organization Union will be funded travel accordingly during the budgeting process.

ASUM rates are:

• Private Vehicle $ .15/mile
• Lodging (4 persons per room) $50.00 max. ($12.50/person)
• A "waiver of additional reimbursement" shall be required for travel not covered under State policy.

The Office Manager or Accountant, under direction of the Business Manager, may approve budgeted travel expenditures.

Travel requests must be submitted to the Business Manager by the Wednesday of the third week of Fall semester and by the Wednesday of the second week of Spring semester. Requests must be submitted in the semester in which the travel occurs. If a request is placed before the Group Recognition Form deadline, the Group Recognition Form must be submitted in advance of the request.

• The Board shall review all requests during the fourth week of Fall semester and third week of Spring semester. Recommendations will be made to be approved by the Senate.
• A reserve of no less than 10% of each semester’s total travel allocation shall be maintained for unforeseen or emergency travel occurring after travel lobbying for the current semester.
  • These funds shall only available upon 4/5 approval of the Board.
  • Any excess funds remaining in the reserve after Fall semester shall be rolled over into the total travel fund for Spring semester.

As with other benefits provided by the ASUM, travel participation approved and obtained through the ASUM shall be limited to activity fee paying members of the ASUM. Representatives of the ASUM organizations as stated on the registration form must verify the status of each applicant described in the travel request documents filed with the ASUM.