ASUM SENATE MINUTES
August 27, 2008
UC330-331 - 6 P.M.
Chair Smillie called the meeting to order at 6:02. Present: President Hunter, Vice President Smillie, Business Manager Gosline; Senators Cheung, Dempersmier, Dusek, Fennell (6:05), Hamilton, Haupt, Kaliyeva, Kettering (6:05), Leftridge, Martin, May, Newman, Singer, Sjostrom, Spear, Stusek, Tangjaipak, Wilke and Zolnikov.
The April 30, 2008, meeting minutes were approved.
Public Comment
*UC Director Candy Holt welcomed Senate and distributed water bottles, whose use she encouraged at the meetings, along with the UC/ASUM publication of “Class Dismissed” and a listing of UC events to date. She invited them to visit her office to chat or offer suggestions for the UC, and she announced that as part of WelcomeFeast there will be an outdoor showing of the latest Indian Jones movie at 9 p.m. Friday on the largest outdoor screen in Montana. The UC will be celebrating their 40th anniversary this year – details to follow. Holt introduced Molly Collins, Assistant Director, Student Involvement and Leadership Development, and Kyle Holliinger, UC Theater Coordinator.
The Chair recognized the presence of Senators Fennell and Kettering.
President’s Report
a. Hunter welcomed the Senators.
b. Hunter updated Senate on some of the summer activities: hired a Student Resolution Officer attended Board of Regents meetings in Havre and Great Falls, networked with peers in the State, met with the local delegation downtown, assembled Senate notebooks, served on two search committees, had a large presence at student orientations and distributed “Know Your Rights” booklet – a workshop to be held later in the Fall.
c. Byron Drake, Dining Services Assistant Director for Residential Dining, distributed coupons for dining venues to Senate and invited them to the WelcomeFeast between 11 and 1:30 p.m. this Friday on the Oval. It will be a “green” event with farm to college food. Osmara Sosa, Assistant Director of Cash Operations, talked about the new Casa Nina in the Food Court. UM Concessions Manager Shelly Gay distributed a flyer about how groups can raise money by working game concessions. Dining Services Director Mark LoParco said that the Think Tank, which will be a sustainable business – the first in the State - is moving forward again and will strive to become a learning laboratory for related departments. They plan to have seasonal menus, using local, regional and organic foods and move to cleaning materials and equipment that are in line with the concept.
He stated that going trayless in the cafeteria hasn’t received any complaints, and he estimates that post-consumer waste has been reduced 30%.
d. ASUM Childcare Director Marcia Ronck gave an overview of her program and fielded questions from Senators.
e. ASUM Legal Services Director Anne Hamilton told the history of the program and what they offer, and answered questions.
f. UM Productions Director Charissa Oman reported on the program and the revival of the Performing Arts Series this year.
g. A motion by Hunter-Hamilton to approve Sean Morrison’s appointment as ASUM SPA Director passed with unanimous consent on a motion by Hunter.
h. A motion by Hunter-Hamilton to approve Tracey Neighbor’s appointment as ASUM Resolution Office passed with unanimous consent on a motion by Gosline.
i. A three-minute recess was called to distribute Senate binders. Senators were asked to bring them to the retreat and to Senate meetings.
j. Hunter noted changes Senators should make to their calendars.
k. Hunter explained the importance of the 6 mil levy and said they would discuss it more at the retreat. The rally will be on September 10.
l. There will be a gubernatorial debate on September 15 at 6:30 p.m. in the UC Theater.
m. Hunter introduced Allison Maier, the Kaimin reporter assigned to ASUM.
n. A motion by Hunter-Hamilton to confirm Professor Garon Smith as ASUM Senate Advisor for the 2008-2009 year passed with unanimous consent on a motion by Hunter.
Vice President’s Report
a. A motion by Newman-Hunter to approve committee appointments as a slate (Exhibit A) passed with unanimous consent on a motion by Gosline.
b. Senator Sjostrom will represent ASUM on KBGA Thursday morning at 8:45 a.m.
c. Senators should meet in the UC/Library Mall parking lot at 10:30 a.m. to leave in vans for Camp Mak-A-Dream and the retreat. Senators need to bring sleeping bags and a pillow. Dress is casual.
d. There will be an ice cream social from 3-5 p.m. on September 7th in the 400 block of University. Volunteers are needed to pass out fliers in the neighborhood.
e. Homecoming is September 20, and students, faculty and staff are invited to work on a University-wide float. Senate has also been asked to help with the alumni tailgate party. ASUM Transportation’s new bus will be in the parade, and volunteers will be distributing schedules.
f. Office Manager Hayes’ retirement party will be held Friday, September 19, from 4-6 p.m. in the ASUM offices.
Business Manager's Report
SPECIAL ALLOCATION - $18,000.00
ZERO-BASE CARRYOVER - $153,395.45
TRAVEL SPECIAL ALLOCATION - $25,584.94
STIP - $181,757.53
a. Gosline noted that there would be discussion of Fiscal Policy at the retreat this weekend.
Committee Reports
a. ASUM Transportation (Wilke) – They reviewed the budget.
b. One-Stop Web Site (Zolnikov and Spear) – A home page for students is being developed for their use on campus.
c. Day of Dialogue (Kaliyeva) – Plans are moving along for the event.
d. Enrollment Management (Hunter) – The Provost and the Retention Task Force are developing a University policy.
Unfinished Business - None
New Business
a. Resolution to update ASUM Personnel Policy
b. Resolution regarding the 6 mil levy
c. Resolution for ASUM to follow the email policy
Comments
The meeting adjourned at 8:06 p.m.
Carol Hayes
ASUM Office Manager
