Withdrawal Policy

Refund for Withdrawal from the University

If a student decides to withdraw from classes or has ceased to attend classes after paying their registration bill, the student should contact the University of Montana Registrar’s Office in Griz Central, located in the Lommasson Center, and complete an Official Withdrawal form to begin the official withdrawal process. This procedure will enable the University to prorate the tuition and fees assessed based upon the date of withdrawal.  A percentage-based refund of tuition and fees does occur when a student officially withdraws before the first day of classes or within the first 15 class days of each term.  Students ceasing to attend classes who do not complete an Official Withdrawal form and as a result do not receive any passing grades for the semester will be considered an unofficial withdrawal and will not receive any consideration for refund of tuition and fees.

Students who desire to continue the Blue Cross Health Insurance must contact the Curry Health Center prior to withdrawal. Otherwise, the insurance premiums will automatically be refunded and coverage will be lost upon the date of their withdrawal.

For students receiving federal financial aid, they must be attending classes to remain eligible for the federal financial aid they have received or could be eligible to receive. A post-withdrawal disbursement will be made if a student shows eligibility for Title IV aid. If a student drops courses, stops attending classes (Unofficial Withdrawal), never starts attending a class, or officially withdraws from the University of Montana by completing and submitting the Official Withdrawal form, the University and/or the student may be required to return federal funds awarded to the student. It is very important for students receiving federal financial aid to contact Business Services at (406) 243-2223 PRIOR to completing the official withdrawal process or if they are not going to attend their classes. If a student officially withdraws during the first fifteen days of class, the tuition and fees will be re-assessed for the semester based upon the official date of withdrawal. If a student does not complete the Official Withdrawal form and ceases attending and receives no passing grades for the semester the student is an Unofficial Withdrawal.  A student’s official or unofficial withdrawal date is determined by:

  • the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw;
  • the midpoint of the period for a student who leaves without notifying the institution (unofficial);
  • or the last date of attendance by the student at a documented academically related activity.

Students who withdraw from the University after paying their registration bill will receive pro-rated assessment of tuition and fees according to the following schedule. The Summer term is also is subject to a pro-rated assessment of tuition and fees based on the length of each of the sessions within a Summer term.

 

Before classes begin

1st Week

2nd Week

3rd Week

4th week or Later

Registration

none

none

none

none

none

Tuition/Fees

100%

90%

75%

50%

none

Blue Cross Ins. **

100%

100%

100%

100%

none

Other Fees

varies

varies

varies

varies

varies

Charges for room and board will be re-assessed on a pro-rated basis. During the final two weeks of the semester, room charges will not be re-assessed. Student who do not formally and completely withdraw are not eligible for a refund.  The student will need to contact both the Residence Life Office located at 101 Turner Hall and UM Dining located on the first floor of the Lommasson Center. 

The University of Montana will reassess the tuition and fees for students using the Deferred Payment Plan if the student officially withdraws during the first fifteen days of a semester. The student may still owe a balance to the University.

Return of Title IV Funds (Federal Financial Aid)

The University of Montana Refund Policy exists for calculating the amount of the federal financial aid that is subject to return when a student officially or unofficially withdraws on or before the 60% point of the term for which the aid was or could have been disbursed. The federal “Return of Title IV Funds” formula dictates the amount of Federal Title IV aid that must be returned to the federal government by the University and the student. The federal formula is applicable to a student receiving Title IV Funds if that student officially or unofficially withdraws. The University of Montana is required to return the Title IV funds to the federal government, U.S. Department of Education, within 45 days of determining the student is no longer attending. A student’s official or unofficial withdrawal date is determined by:

  • the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw;
  • the midpoint of the period for a student who leaves without notifying the institution (unofficial);
  • or, the last date of attendance by the student at a documented academically related activity.

The federal formula requires a return of Title IV aid if the student received federal financial assistance in the form of a Federal Pell Grant, TEACH Grant, Iraq/Afghanistan Service Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Perkins Loan, Federal Direct Loan (subsidized or unsubsidized), or Federal Parent or Graduate PLUS loans for students who officially or unofficially withdraw on or before completing 60% of the semester. The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the semester (based on the official withdrawal date) divided by the number of calendar days in the semester (scheduled academic breaks of five consecutive days or more are excluded). After all Title IV aid return requirements have been satisfied, any credit balances on a student’s account will be first applied to satisfy outstanding University tuition, fees, and institutional charges, then to any Grant overpayments and finally any remaining credit balances will then be refunded to the student.

 If you officially or unofficially withdraw from the University of Montana before completing 60% of the semester, you may have to repay any unearned financial aid funds that were already disbursed to you. A post-withdrawal disbursement will be made if a student shows eligibility for Title IV aid. Please contact staff in The University’s Business Services, located in Griz Central or call 406-243-2223, if you have any questions about refund of tuition and fees or the calculation of the return of federal financial aid PRIOR TO WITHDRAWING OR CEASING TO ATTEND.

Distribution Priority for Return of Title IV Funds

  1. Federal Unsubsidized Stafford Loan
  2. Federal Subsidized Stafford Loan
  3. Federal Perkins Loan
  4. Federal Graduate PLUS Loan
  5. Federal Parent PLUS Loan
  6. Federal Pell Grant Program
  7. Federal SEOG Program
  8. Federal TEACH Grant
  9. Federal Iraq/Afghanistan Service Grant
  10. State, Private, or Institutional Aid
  11. The Student

Hardship Withdrawal Policy

A hardship withdrawal may be granted to a student who experiences a catastrophic unanticipated condition or event after the fifteenth class day of a semester, if the condition prevents the student from completing academic course work. If medical, this must be documented by a health care provider. A medical hardship withdrawal will only be granted in cases of extreme hardship resulting from a serious or life threatening medical condition. In order for a student to petition to receive a hardship withdrawal from the University of Montana, the student must contact the Registrar’s Office or Business Services to complete and submit the hardship petition. Upon approval of a hardship petition, the Registrar's Office will enter the appropriate withdrawal information on the student’s academic record.

Students withdrawing during the first fifteen class days of a semester for medical reasons should contact the Curry Health Center in order to maintain their health insurance coverage if they are covered by the student health insurance. Otherwise, the medical insurance premiums will be automatically refunded and coverage will be lost.

The hardship petition process is not the appropriate venue to resolve or petition academic matters. Such concerns must be addressed in the student’s respective department, school, or college. In addition, the hardship petition process is not an alternative means to drop classes after the normal drop date, to remove unwanted grades, or preclude resulting academic/financial aid actions (warning, probation, suspension, etc.).