Accessible Navigation. Go to: Navigation Main Content Footer

Procurment Newsletter

Welcome to the University of Montana's downloadable P2P Newsletter.

The current issue: Summer 2013 (pdf)


In this issue

  • UM's First Procure 2 Pay Newsletter
  • New Enhancements to GrizMart
  • 1st Annual UM Vendor Fair
  • Preferred Vendor Updates
  • Mail Preparation Services
  • What Am I Supposed To Do With Invoices?
  • What Are UM's Preferred Payment Terms?
  • Affiliate Campus Moving to GrizMart
  • Staff Spotlight

View a past issue

  • No past issues


Past Procurement News

04/22/2013 - QIAGEN AND HENRY SCHEIN ADDED TO GRIZMART AS PUNCHOUT VENDORS

Qiagen is now available as a punchout vendor in GrizMart. Qiagen is the leading global provider of sample and assay technologies. Click here to read more about Qiagen. Henry Schein provides Medical/Dental/Athletic Training Supplies. Click here to read more about Henry Schein.

03/20/2013 - BIO-RAD LABORATORIES ADDED TO GRIZMART AS A PUNCHOUT VENDOR

Bio-Rad Laboratories is now available in GrizMart as a punchout catalog vendor. Bio-Rad is a leading provider of life science research and clinical diagnostics equipment and supplies. Click here for Bio-Rad's helpful guide to using their punchout catalog from within GrizMart. Click here to read more about Bio-Rad.


03/13/2012 - 2013 FISCAL YEAR END

Fiscal year (FY)-end is rapidly approaching. Your cooperation and timely processing of year-end purchases is important. Please click here for this year's Procurement year end memo which includes important cut-off dates. Please distribute this information to all relevant areas in your department.


12/26/2012 - CHANGES TO GRIZMART

We just completed an Operational Assessment of our Procurement and Payables functions as well as our utilization of GrizMart with the help of Huron Consulting. I wanted to share with you some of the most noteworthy recommendations relative to GrizMart which we intend to implement in the first half of 2013:

  • Transition from creating receipts to invoice approvals. Departments, in lieu of creating receipts, will have the ability to see and approve invoices before they are paid.
  • Simplify Contract Services process and eliminate redundancy between attached forms and form in GrizMart
  • Create a Procure-to-Pay Help Desk
  • Create a user survey to quantify customer satisfaction
  • Migrate additional paper-based forms to GrizMart (i.e. check request)
  • Update and customize email notifications to add clarity
  • Configure optional reviewer concept to provide users with flexibility to include another resource within approval process
  • Provide additional training as well as advanced level training
  • Add more hosted/punchout vendors (i.e. Bio-Rad, Qiagen, Life Technologies, Contract Design Associates)
One change that will be effective on January 2nd is that invoice #s will start with a "Z" and no longer begin with a"G". After working with Research Administration it has been determined that to better track and control invoices versus grant billing transactions we will separate the name formats. No GrizMart processes or workflows will change because of this numbering change; invoices will continue to be the same as they have within the system. Any previous “G” invoices will still be in the system and searchable.

Thanks to everyone who has provided us valuable feedback as we strive to improve GrizMart, our customer service to you, as well as make our operations more efficient in an effort to benefit the University of Montana as a whole.


11/5/2012 - NEW UM EQUIPMENT MAINTENANCE MANAGEMENT PROGRAM(EMMP)

In an ongoing effort to facilitate savings and greater operational efficiency, Procurement Services has contracted with Specialty Underwriters LLC to implement a University Wide Equipment Maintenance Management Program (EMMP) to reduce equipment maintenance expenses and better manage the service of our equipment. We request your assistance in implementing the full potential of savings and administrative efficiencies we believe this program can bring to The University of Montana.

Under the new program, Departments are guaranteed minimum discounts of up to 30% off of your current select equipment maintenance agreements depending on the type of equipment included and the existing service coverage and contract terms.  In addition to the savings, this initiative provides broader maintenance protection for our equipment while allowing Department’s to retain their current service providers or to utilize an alternative vendor of their choice.

For your Department’s review, I have attached the following link to a dedicated program website that has been created by Specialty Underwriters for the Equipment Maintenance Management Program: http://www.su-group.com/landingpage_UofM.aspx.

Please contact, Procurement Services, Ian Robbins or your representative from Specialty Underwriters, with any questions or comments you may have regarding the program.

Chad M. Frank   
Jim Caughey
Specialty Underwriters LLC     Strategic Sourcing Solutions, Inc.
800-558-9910     800-236-6866
cfrank@su-group.com jcaughey@stratsourcing.net
 
Thank you for your participation and continued efforts to control expenses and improve processes throughout The University of Montana!

6/1/2012 - NEW LOCAL OFFICE SUPPLY VENDORS COMING TO GRIZMART

The University of Montana has decided to award a contract to both Missoula's Office City and Office Solutions & Services for Office Supplies resulting from Request For Proposal 2913.  Both local office supply vendors should have their punchout catalogs operational in GrizMart within the next 45 days. 


5/2/2012 - NEW DOCUMENT SEARCH TRAINING LESSON

Having trouble understanding how to search for documents within GrizMart? Check out the new Document Search Training Lesson 17 on the GrizMart Training webpage by clicking here.  Lesson 17 - Document Search replaces Lesson 11 - Order History.


4/25/2012 - CONTRACT SERVICES TRAINING

Procurement will host a Contract Services Training in the UC, Rm 333 on May 16th. All Department Personnel are welcome to attend and may come to either the a.m. (10-11) or pm (2-3) session.


4/18/2012 - 2012 FISCAL YEAR-END PURCHASING INFORMATION

Click here to view the 2012 FY-end Memo 


3/19/2012 - ADDED CDWG, STAPLES, AND FISHER SCIENTIFIC TO UM VENDOR SHOWCASE

Click here to view details about these vendors including promotions, contacts, etc.


3/16/2012 - UM-MISSOULA CAMPUS MOVING TO GRIZMART, MAY 1st

Beginning May 1st, 2012, the procurement of all goods and services must originate in GrizMart unless you are using your ProCard AND the vendor you are procuring the good(s) from is NOT a GrizMart participating vendor.   Contracted Services, Maintenance Agreements, Photocopiers, and Software procurements must originate in GrizMart regardless of the payment method. read more


3/15/2012 - COMPLETE BOOKS AND MEDIA SUPPLY VENDOR ADDED TO GRIZMART

Complete Books and Media Supply is a single-source, wholesale distributor of books and publications and has the largest selection of publications exclusively for academic and business markets. For a complete listing of vendors enabled within GrizMart, click here.


2/3/2012 - NEW LIFE SCIENCES VENDORS ADDED TO GRIZMART

The following vendors were added to GrizMart via the SciQuest Science Catalog: Bio-Rad Laboratories, Carolina Biological Supply Co., New England Biolabs, PerkinElmer Life and Analytical Sciences, Qiagen, Inc, Rainin and Instrument. For a complete listing of vendors enabled within GrizMart, click here.


1/19/2012 - CDW-G ADDED TO GRIZMART AS A PUNCHOUT VENDOR

CDW-G is a leading technology solutions provider of hardware, software, peripheral products, and professional services to governmental and educational institutions. Set apart by a commitment to deliver the best customer experience, CDW-G assists in providing what you need when you need it in a way that exceeds your expectations. As a national leader in the technology industry, CDW-G will help you choose the solution that best meets your organization's current and future technology needs. Support is provided before, during and after your technology purchase. For a complete listing of vendors enabled within GrizMart, click here.


12/19/2011 - REGISTRATION FOR GRIZMART TRAINING NOW AVAILABLE

Starting January 4, 2012, training for GrizMart requestors and approvers will be offered in LA139.  Sign up through the IT short course page found here.


08/28/2011 - NEW UPS AND FEDEX CONTRACTS AVAILABLE

Starting August 28, 2011, the State of Montana will be participating in the WSCA  Small Package Delivery Services contracts with UPS and FedEx...read more



Business Services
Emma B. Lommasson Center
Room 236
The University of Montana
Missoula, MT 59812