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WITHDRAWING FROM THE UNIVERSITY

If a student decides to withdraw from classes, the student should contact the University Registrar's Office in Griz Central, located in the Lommasson Center, and complete a withdrawal form to begin the official withdrawal process.  This procedure will enable The University of Montana to prorate the fees assessed based upon the official date of withdrawal. Students must be attending classes to remain eligible for federal financial aid. If a student drops courses, stops attending classes or withdraws from The University of Montana, the University and/or the student may be required to return federal funds awarded to the student.  If a student officially withdraws during the first fifteen days of class, the tuition and fees will be re-assessed for the semester based upon the official date of withdrawal.

A student's official withdrawal date is determined by:

  • the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or
  • the midpoint of the period for a student who leaves without notifying the institution; or
  • The last date of attendance by the student at a documented academically related activity.

Refund for Withdrawal from the University

Students who withdraw from the University will receive pro-rated assessment of tuition and fees according to the following schedule:


    Before Classes     1st Week     2nd Week     3rd Week     4th Week +  

Registration

none

none

none

none

none

Tuition/Fees

100%

90%

75% 50% none

 Radio/Trans Fee

100%

90%

75%

50%

none

 Activity Fee

100%

90%

75%

50%

none

 Athletic Fee

100%

90%

75%

50%

none

 Kaimin/Recycling

100%

90%

75%

50%

none

 Campus Rec.

100%

90%

75%

50%

none

 Heath Services

100%

90%

75%

50%

none

 Blue Cross Ins.**

100%

 100%

100% 

100% none

Other Fees

varies varies varies varies varies


** Students who desire to continue the Blue Cross Health Insurance must contact the Curry Health Center prior to withdrawal.  Otherwise the insurance premiums will automatically be refunded and coverage will be lost.

Fees for room and board charges will be re-assessed on a pro-rated basis.  During the final two weeks of the semester, room fees will not be re-assessed.  Students who do not formally and completely withdraw are not eligible for a refund.

Deferred Payment Plan

University of Montana will re-assess the tuition and fees for students using the deferred payment plan if the student officially withdraws during the first fifteen days of a semester. However, in some cases the student may still owe a balance to the University.

Return of Title IV Funds (Federal Financial Aid)

The University of Montana Refund Policy exists for calculating the refund of institutional charges.  The federal "Return of Title IV Funds" Formula dictates the amount of Federal Title IV aid that must be returned to the federal government by the University and the student.  The federal formula is applicable to a student receiving Title IV funds if that student withdraws on or before the 60% point of time in the semester.  The student may also receive a refund of some institutional charges through The University of Montana's refund policy.

The federal formula requires a return of Title IV aid if the student received federal financial assistance in the form of a Pell Grant, ACG Grant, SMART Grant, Supplemental Educational Opportunity Grant, Federal Perkins Loan, Federal Stafford Loan, or a PLUS loan and withdrew on or before completing 60% of the semester.  The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the semester (effective on the official withdrawal date) divided by the number of calendar days in the semester (scheduled academic breaks of five consecutive days or more are excluded).  After all Title IV aid return requirements have been satisfied, remaining credit balances will first be applied to satisfy outstanding University tuition, fees, and institutional charges. Any remaining credit balances will then be refunded to the student.

Once you have completed more than 60% of the semester, you have earned all (100%) of your assistance.  If you withdraw from The University of Montana before completing 60% of the semester, you may have to repay any unearned financial aid funds that were already disbursed to you.  Please contact staff in the University's Business Services Department, located in Griz Central, if you have any questions about refunds or the calculation of refund amounts.

Distribution Priority for Return of Title IV Funds 

  • 1. Unsubsidized Federal Stafford Loan
  • 2. Subsidized Federal Stafford Loan
  • 3. Federal Perkins Loan
  • 4. Federal Graduate PLUS loan
  • 5. Federal Parent PLUS loan
  • 6. Federal Pell Grant Program
  • 7. ACG Grant Program
  • 8. SMART Grant Program
  • 9. Federal SEOG Program
  • 10. Other Title IV Aid
  • 11. Other Federal, State, Private, or Institutional Aid
  • 12. The Student

Skyline


 Medical Hardship Withdrawal

 Medical hardship withdrawals may be granted to students who experience a serious health condition after the fifteenth class day of a semester if the medical condition prevents the student from completing their academic coursework.  A medical hardship withdrawal will only be granted in cases of extreme hardship resulting from a serious medical condition.  Students with chronic medical conditions can withdraw through The University of Montana's normal process.  In order for a student to receive a medical hardship withdrawal from The University of Montana, the student must contact the Curry Health Center to start the medical hardship withdrawal process.  Upon approval of a medical hardship withdrawal, the Registrar will enter the appropriate withdrawal information on the student's academic record.  A student receiving a medical hardship withdrawal will be eligible for a tuition waiver equal to the currently paid amount for the first semester of re-enrollment after a medical hardship withdrawal has been approved, if the student meets the following criteria: 

  • 1. Is a degree seeking student, and
  • 2. Is either a resident or non-resident student, and
  • 3. Is a continuing student, and
  • 4. Is maintaining satisfactory progress based upon The University of Montana's scholastic regulations 

Business Services will calculate the tuition waiver amount and will notify the Financial Aid Office of the tuition waiver amount.  Upon re-enrollment, the Financial Aid Office will establish a fee waiver for the eligible student's tuition equal to the pre-determined amount.   

The medical hardship withdrawal process is not the appropriate venue to resolve or petition academic matters.  Such concerns must be addressed in the student's respective department, school, or college.  In addition, the medical hardship withdrawal process is not an alternative means to drop classes after the normal drop date, to remove unwanted grades, or preclude resulting academic/financial aid actions (warning, probation, suspension, etc.)

 Other Registration Costs and Policies

 Late Registration

 A student who does not complete registration, including payment of fees via cyberbear.umt.edu, during the scheduled registration period (see current Schedule of Classes) is assessed a late registration fee of $40.00.  After the fifteenth class day, a petition is required to register and, if approved, an additional $80.00 may be assessed.

Dishonored Checks

A charge of $25.00 will be assessed on checks (paper or electronic) returned from the bank.  Any check tendered in payment of registration fees and not honored by the bank upon which it is drawn may result in cancellation of a student's registration.  The student will be assessed the late registration fee of $80.00 maximum in addition to the $15.00 service charge.

Fee Policy on Drop/Add

Students must pay for all courses for which they are enrolled at registration.  However, within the first fifteen class days, they may drop or add courses.  The courses for which students are enrolled on the4 fifteenth class day will determine any fee adjustments (see fee schedule) or financial aid adjustments.  Beginning the sixteenth class day, courses dropped will not result in a reduction of fees but courses added will increase credit hour enrollment and may result in an additional charge. 

Deferred Payment Plan

The Montana University System Board of Regents has authorized a deferred payment plan for students who are unable to pay their bill at the time of payment for the current term.  Student's who's accounts are in good standing, have completed a FAFSA form for the current year, and are not able to secure other reasonable lines of credit through private financial institutions will be eligible.  The plan provides for the payment of at least one third of the total fees along with a $30.00 administrative charge at the time of registration, payment of one third approximately 30 days after registration and payment of the full balance approximately 60 days after registration.  Registration, Incidental, Health Service, Activity, Kaimin, Recycling, Academic Facilities, Computer, Equipment, Athletic, Campus Recreation, Radio, University Center and Building Fees, and Residence Halls, and Dining Service charges less any Financial Aid may be deferred.  The signing and adherence to the terms and conditions of a promissory note will be required and no fees may be deferred by any person who owes the University any fees, fines, loans, or other charges or who has previously deferred fees and failed to make timely payments.  A $15.00 fee will be assessed each time a payment is late.  This plan is not available for the summer session.

Monthly Bill Statements

Monthly bill statements will be mailed to the student's current mailing address displayed in Cyberbear. In addition, an electronic notification will be e-mailed to their official University of Montana e-mail account (http://grizmail.umt.edu). It is the student's responsibility to check their mail and official University of Montana e-mail account for these statements and notices. Payments for billed amounts are due by the due date indicated on the statements and electronic message.   Failure to make timely payments will result in an interest charge assessed on balances not paid in full by the following monthly billing. Payments can be made (1) online in Cyberbear; (2) at the cashiers station located in Griz Central (2nd Floor Lommasson Center); or by mailing payments to Student Accounts, Business Services, The University of Montana, 32 Campus Drive #2304, Missoula, MT 59812-2304.

Non Payment

A student who has an overdue debt owing to the University for any fees, fines, or other charges will not be able to register until the full amount due has been paid or satisfactorily adjusted with Business Services.  A student who owes regular fees and charges including room and board will not (1) receive academic credit or grades; (2) secure any transcript, diploma or record; or (3) access any University facilities or services, regardless of the relationship thereof to the amount owed, until the full amount due has been paid or satisfactorily adjusted with Business Services.    Interest may be charged at the rate of 10% on the balance due from the day after the due date until the full amount has been paid and any attorney's fees or other costs or charges necessary for the collection of the amount owed may be added to the balance due.   

Business Services
Emma B. Lommasson Center
Room 236
The University of Montana
Missoula, MT 59812