To: All UM Faculty

Wintersession 2010

Wintersession 2010 will be January 4-22. Specific information for proposing courses is below. Please have all necessary forms signed and to your dean’s office by Friday, April 24.

Proposing Courses
Funding for Wintersession 2010 is limited, and, as such, we are unable to accept all course proposals. A total allocation was provided to your dean to cover instruction in all departments. Any questions regarding the course proposals and budgets for your department should be directed to the dean’s office.

Please review, update (if needed), and approve your department’s rollover schedule(s). Please ensure that all information is correct and include any missing information, such as course notes or staff lines. If changes are needed, please indicate them in red. To propose a course not on the rollover schedule, please complete and submit a Section Addition Form. Please submit these forms to your dean’s office by Friday, April 24.

Instructor/Faculty Salaries
Faculty are paid $1,100 per academic credit to teach courses during Wintersession. Faculty may teach courses as part of spring load. Teaching part-of-load should have the approval of the faculty member, department chair, and dean. Please complete a Budget Form and submit it to your dean’s office by Friday, April 24.

Further Information
The Course Scheduling Guidelines include dates and deadlines, scheduling policies, course formats, and other details.

For specific questions about the schedule, please contact Jeff Wimett, XLS Registrar, at x4470 or jeffrey.wimett@umontana.edu.

For any other questions, please contact Jessica Carter, Program Coordinator, at x6496 or jessica.carter@umontana.edu.

We look forward to working with you for Wintersession 2010.

Wintersession Forms

Rollover Schedules - Edit the 2009 course schedules to reflect your department's Wintersession 2010 course offerings. Please add course days and times. To add new courses, use the Section Addition Form.

Section Addition Form - Use these forms to add new courses.

Budget Form - Use these forms to detail instructor/faculty salaries.

595 Proposals -These forms must be completed for each 595 Special Topics course. Return the signed forms to Continuing Education; XLS will process the course proposals through the Graduate School.

Course Descriptions for Seminars, Special Topics, Etc. - Provide course descriptions for all courses which are not described in the 2008-2009 General Catalog; i.e., courses numbered 195, 295, 395, 455, 494, 495, 555, etc. We will highlight these courses on our websites.

Important Dates & Deadlines

April 10  - Call for courses distributed to departments and deans.

April 24  - Wintersession 2010 Rollover Schedules, Budget Forms, and Section Addition Forms (if applicable) due to dean’s office. All forms should have department chair’s signature. Any deletions, additions, or subsequent changes should be submitted to Extended Learning Services directly (XLS).

May 1 - Wintersession 2010 Rollover Schedules, Budget Forms, and Section Addition Forms (if applicable) due from dean’s office to Extended Learning Services (XLS). All forms should have dean’s signature.

Guidelines

Class Meeting Schedules
During Wintersession, three-credit courses meet daily at one of the following times: 9:00 a.m. – noon, 1:00 p.m. – 4:00 p.m., or 6:00 p.m. – 9:00 p.m. Please refer to Contact Times for more information.

Contact Times
A course must provide a minimum of 750 contact minutes per academic credit. Courses offered for 1-2 credits, or meeting for fewer than 3 weeks, should begin at one of the times listed above and meet for the appropriate amount of contact time.

Consent of Instructor
Use Consent of Instructor (C/I) only when absolutely necessary. To allow registration for a course requiring consent, instructors must provide override permission via CyberBear for Faculty. To prevent unauthorized registrations, please list restrictions and prerequisites on the Rollover Schedule or Section Addition Form.

Cross-Listed Courses
All cross-listed courses must be pre-approved by the chairperson of the cross-listed department(s). To obtain a list of approved cross-listings, please consult the 2008-2009 General Catalog.

Instructor Compensation
Wintersession instructors earn $1,100 per credit, and courses are contingent upon adequate enrollment. Funding for Wintersession 2010 is limited. Please consult your dean’s office regarding available funding.

Enrollments and Course Cancellation Policies
Deans and department chairs should ensure that courses are adequately enrolled to attain unit enrollment goals. Decisions to conduct or cancel under-enrolled courses must be approved by the department chair and dean. If a department/school decides to cancel a course, notify Peggy Nesbitt (x6014) immediately to implement payroll cancellation and other student record management procedures.

Limiting Enrollment
To meet FTE goals, limiting course enrollment during Wintersession is discouraged.

Course Descriptions for Seminars, Special Topics, Etc.
Provide descriptions for courses not described in the 2008-2009 General Catalog; i.e., courses numbered 195, 295, 395, 455, 494, 495, etc. Make additional copies of these forms as needed. Continuing Education submits Course Proposals for 595 Special Topics to the UM Graduate School for approval. Forms are available online at www.umt.edu/wintersession.

Post-Course Work
Faculty should manually submit grades, by January 26, to the Registrar’s Office. If post-course work is required, faculty should print out the class roster, enter grades, and submit the roster to the Registrar’s Office as soon as possible. Grades will be posted to student transcripts at the end of Spring semester.

Blackboard Course Supplements
Enhancing courses with Blackboard course supplements combines the elements of traditional classroom-based instruction with the tools of online distance delivery. Course materials posted in Blackboard reduce the need for paper handouts and allow for electronic links. Use of discussion boards and e-mail can enhance student-student and student-instructor communication. Instructions for requesting supplements can be found by visiting umonline.umt.edu> Faculty Information. Follow the instructions for requesting Blackboard Supplements. Instructors are encouraged to request their supplements early.

Publicity and Marketing
Instructors should include a separate sheet with a descriptive paragraph about each course. Prior to publication and/or release to the media, any advertising must be approved by XLS. Extended Learning Services reviews materials for adherence to specific UM policies, particularly with regard to short courses.

Checklist

Did you remember to...

1. Edit the departmental copy of the rollover schedule to reflect the department’s Wintersession 2010 course schedule?
2. Provide correct dates for all special session courses?
3. Complete one Section Addition Form for each course added to the existing Rollover Schedule?
4. Provide Course Descriptions for all classes not described in UM’s 2008-2009 General Catalog?
5. Complete the Proposal to Offer 595 Special Topics Course Proposal forms and provide signatures by the department chair and dean for all courses numbered 595?
6. Obtain appropriate signatures by April 24, submit all chair-signed forms to your dean’s office?

For more information contact:

Jessica Carter, Program Coordinator
Extended Learning Services
243.6496 • jessica.carter@umontana.edu