Summer Semester 2009 - Call
for Courses
(Click here for a printable PDF version of the
Call for Courses) |
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| Introduction |
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Welcome to the 2008-2009 school
year and the Summer Semester 2009 planning cycle. Our over-all
goals are to increase FTE generation and to provide early information
about Summer Semester to continuing and new students. We are
requesting courses that your students need to fulfil general
education and major requirements. Included on this page are
guidelines and forms for summer courses, to assist you in course
identification and budget and employee compensation.
We are continuing the four-day schedule for Summer Semester
2009. See page the Course
Scheduling Guidelines
for standard meeting schedules. Please ensure that your course
offerings are scheduled over the six course periods throughout
the day. Scheduling all courses in the popular second and third
time slots reduces course options for students wanting to take
multiple classes. UMOnline courses (offered via the internet)
can help your unit achieve higher total FTE and allow you to
offer more classes.
Completed course schedules should be returned to your dean by
October 17.
Please
refer to the Guidelines
and Forms for Submitting Courses to complete
the required forms. Complete,
print and sign the forms, then forward them to your dean for
signature. To request a hard copy of the Call for Courses,
please contact Jeff Wimett via email at jeffrey.wimett@umontana.edu
or call 406.243.4470. |
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| Important Dates
for Summer Semester 2009 |
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Course Planning, Budgeting and Payroll
9/29 Deans receive the Summer the Call for
Courses to plan Summer Semester 2009. Call for Courses forms
are also available online at montanasummer.umt.edu.
10/17 Department chairs deliver completed Summer
Semester forms to Deans’ offices for review and signature
approval, including course schedules and budget summaries
10/24 Deans submit approved Summer Semester
forms to the Summer Semester Office. Deans should continue to
submit deletions, additions, or changes to the Summer Semester
Office. Department Chairs must obtain approval from their Deans’
Office prior to submitting materials to the Summer Semester
Office
11/7 The Summer Semester Office distributes
updated 2009 course schedules and budget summaries for departmental
editing and approval
11/14 Departments return edited and approved
course schedules to the Summer Semester Office. Throughout the
year, deletions, additions, and changes to the schedule should
be sent to the Summer Semester Office. Department chairs must
obtain approval from their Dean prior to submitting materials
to the Summer Semester Office
1/2 The Summer Semester Office distributes
the final 2009 course schedules for departmental editing and
approval
1/23 Department Chairs return approved course
schedules and budgets to the Summer Semester Office
3/6 Department chairs and deans receive budget
and payroll information for review and signature approval
3/20 Department chairs return approved budget
and payroll information to the Summer Semester Office
3/27 CE processes and obtains signature on
payroll forms, including Request for Personnel Transaction Forms,
Extra Compensation Forms, and Graduate Assistant Contracts
4/3 Department Chairs approve employee contracts
and forward to Academic Deans
4/10 Academic Deans approve employee contracts
and forward to Continuing Education
5/1 Continuing Education Dean approves employee
contracts and forwards to the Provost’s Office
5/15 Signed payroll forms are submitted to
HRS, via the Provost’s Office
7/1 First 5-week summer session payroll checks
are issued
7/31 Second 5-week summer session payroll checks
are issued
Marketing
10/29 The online Summer Semester schedule is
available for viewing at montanasummer.umt.edu
10/31 Summer Semester promotion begins and
continues throughout the year
Other Dates and Deadlines
1/26 Students begin registering for Summer
Semester 2009
4/20 Student bills are assessed. Students may
begin paying tuition via Cyberbear
5/25 Memorial Day Holiday
5/26 First summer session begins
6/26 First summer session ends
6/29 Second summer session begins
7/3 Independence Day Holiday
7/31 Second summer session ends
8/4 Grades are due via Cyberbear for Faculty
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| Guidelines
and Forms for Submitting Courses |
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| The following forms should
be completed and returned to your dean by October 17:
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If you access any of the above
forms, please print and sign them prior to forwarding them to
your dean by October 17.
Summer Semester staff members are eager to work with you to
promote your courses and programs. We thank you for your attention
to planning your unit’s summer program, and we look forward
to working with you. For assistance, please contact Jeff Wimett
at x4470 or via e-mail at
jeffrey.wimett@umontana.edu.
For your reference, you may also access applicable pages from
the Summer Semester 2008 Course Schedule here.
Using the Course
Scheduling Guidelines,
please edit your 2008 schedule to reflect your department’s
Summer Semester 2009 course offerings. Please refer to the Course
Scheduling Guidelines
to determine course meeting days and times. If a course is offered
during a special session, specify the new dates.
Remember, to meet UM enrollment goals, please include general
education, lower and upper division courses and courses required
for majors, where applicable. UMOnline courses offer FTE generating
opportunities for campus units. |
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| Helpful Hints for Completing
the Schedule Worksheets |
- When adding new courses, please use the
Section Addition Form.
- Insert days and times on the Banner worksheets,
using the four-day per week schedule as often as possible.
- To assist with data entry and scheduling,
make all changes on the departmental course schedule in
RED. We don’t want to
miss your changes!
- If you are deleting a course, make a RED
delete line through the entire course on the worksheet.
- Do not change a course number on the same
line as an old course number. If old course numbers are
no longer valid, delete the course and submit a Section Addition Form
for the new course.
- Follow all Course
Scheduling Guidelines for submitting
courses.
- If a course requires Consent of Instructor,
it is important that you mark YES on the Consent of Instructor
line on the appropriate Section Addition Form or indicate
Consent of Instructor clearly on the Class Schedule.
- If your department offers a cross-listed
course, please obtain approval to offer the cross-listing
from the appropriate chair. Please ensure details are identical
for each cross-listing, including credits, meeting times,
rooms, etc.
- When adding or changing an instructor on
the worksheet, include Faculty Identification Numbers for
each instructor.
- Please indicate both a projected and a
maximum enrollment for each class. If no maximum course
enrollment is specified, the enrollment will be set to the
room size.
- The Registrar’s
Office
schedules classrooms based on the information provided on
these worksheets. If you have special classroom needs (technology,
tables, arm tablet chairs or moveable chairs, etc.), please
indicate these needs in the right-hand margin of the Class
Schedule Worksheet or at the bottom of the Section Addition Form.
- Specify dates for Special Session courses
(section numbers 80-99). To avoid scheduling conflicts,
on-campus short courses must be scheduled during either
the first 5-week session or the second 5-week session.
- Indicate any changes to the Course Grading
Option.
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If you have any questions, contact
Jeff Wimett, x4470, jeffrey.wimett@umontana.edu.
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Course Scheduling Guidelines
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| During Summer Semester 2009, Classes should
begin at one of the times specified in the schedule below and
meet within the time periods listed. The summer standard meeting
schedules follow: |
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Begin |
End |
5-week, 3
credit courses
4 days per week, M-R |
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Period 1 |
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7:30 am |
9:20 am |
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Period 2 |
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9:30 am |
11:20 am |
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Period 3 |
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11:30 am |
1:20 pm |
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Period 4 |
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1:30 pm |
3:20 pm |
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Period 5 |
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3:30 pm |
5:20 pm |
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Period 6 |
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5:30 pm |
7:20 pm |
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Begin
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End |
10-week,
3 credit courses
4 days per week, M-R |
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Period 1 |
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7:30 am |
8:25 am |
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Period 2 |
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9:30 am |
10:25 am |
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Period 3 |
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11:30 am |
12:25 pm |
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Period 4 |
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1:30 pm |
2:25 pm |
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Period 5 |
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3:30 pm |
4:25 pm |
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Period 6 |
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5:30 pm |
6:25 pm |
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Begin |
End |
5-week, 3
credit courses
5 days per week, M-F |
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Period 1 |
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7:30 am |
9:00 am |
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Period 2 |
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9:30 am |
11:00 am |
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Period 3 |
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11:30 am |
1:00 pm |
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Period 4 |
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1:30 pm |
3:00 pm |
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Period 5 |
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3:30 pm |
5:00 pm |
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Period 6 |
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5:30 pm |
7:00 pm |
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Contact Times
A course must provide a minimum of 750 contact minutes per academic
credit. For courses meeting more than 110 minutes, add one 10-minute
break to the total. Some departments may schedule courses for
shorter sessions with dates different than the 5- and 10-week
sessions. On-campus short courses should be scheduled during
either the first or second 5-week session. This allows maximum
use of available classrooms. Pre- or post-course work may be
required for short courses. Short course schedules are subject
to review to ensure compliance with Board of Regents policy.
If a class does not fit a traditional meeting format, contact
Jeff Wimett at x4470 to have variations approved.
Consent of Instructor
Use Consent of Instructor (C/I) only when absolutely necessary.
To prevent unauthorized registrations, please list restrictions
and prerequisites in the comments section of the Section Addition
Form.
Cross-Listed Courses
All cross-listed courses must be pre-approved by the chairperson
of the cross-listed department(s). To obtain a list of approved
cross-listings, please consult the 2008-2009
General Catalog
or contact the Registrar’s
Office.
Course Section Numbers
The Summer Semester Office assigns section numbers for all Summer
Semester courses as follows: |
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| First 5-week
Session, May 26– June 26: |
Sections 01-29 |
| Second 5-week Session,
June 29– July 31: |
Sections 30-49 |
| 10-week Session, May
26– July 31: |
Sections 60-79 |
Special Sessions:
(classes meeting with dates
different than the 5- or 10-week sessions) |
Sections 80-99 |
| UMOnline internet courses: |
Sections 50-59 |
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Enrollments and Course
Cancellation Policies
Deans and department chairs should ensure that courses are adequately
enrolled to attain unit enrollment goals. Decisions to conduct
or cancel under-enrolled courses must be approved by the department
chair and dean. If a department/school decides to cancel a course,
notify Jeff Wimett via email at
jeffrey.wimett@umontana.edu
or call 406.243.4470
immediately to implement payroll cancellation and other student
record management procedures.
Limiting Enrollment
To meet FTE goals, limiting course enrollment is discouraged.
Indicate clearly all such required limits on the course schedule.
Course Descriptions for Seminars, Special Topics, Etc.
Provide descriptions for courses not described in the 2008-2009
General Catalog; i.e., courses numbered 195, 295, 395, 455,
494, 495, 555, etc. Make additional copies of these forms as
needed. The Summer Semester Office submits Course Proposals
for 595 Special Topics to the UM Graduate School for approval;
please complete and submit the Proposal
to Offer Special Topics Course (595) form
in addition to the Course Description form
for each 595 special topics course proposed. |
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Recommendations for
Increasing Student FTE
To increase student FTE, enable students to register for more
summer courses and to make optimal use of available classroom
space, please follow these guidelines. |
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- Offer courses that fulfill general education,
lower and upper division and requirements in a student’s
major.
- Add online courses to enhance student access
and convenience, and increase department FTE.
- Schedule courses using the Monday-Thursday
scheduling option. Refer to Course
Scheduling Guidelines for meeting
schedules.
- Schedule departmental course offerings
in both 5-week sessions and all class periods during the
day.
- Schedule required sequences of courses
in successive sessions to enable students to complete a
series. For example, ECON 111S should be scheduled during
the first 5-week session, and ECON 112S should be scheduled
during the second 5-week session, to permit students to
register for both courses.
- Schedule four-credit courses meeting for
five weeks and short courses, with daily course periods
longer than 110 minutes, during afternoon and evening hours.
Short course schedules are subject to review and rescheduling.
- Offer required and/or high enrollment courses
during Summer Semester.
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Budget and Salary Guidelines
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Salary Policies
Faculty salaries are calculated in accordance with the Collective
Bargaining Agreement, among the University Faculty Association,
The University of Montana, and the Montana University System.
If the terms of the agreement are modified, changes and adjustments
will be made. Eight credits is the maximum, full-time teaching
load for the 10-week session. Rate of pay varies proportionately
for less than full-time teaching.
Before an employee may receive compensation, The University
of Montana requires Curriculum Vitas, Transcripts and Background
Checks. Please forward these completed documents to the Provost’s
Office.
How to Calculate Instructional
Salaries
To calculate faculty salaries, use the following formula: |
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- Academic Year base salary
x 2/9 x number of credits teaching/8
(To adhere to contractual guidelines, use 2/9, not .222,
and FY 08 base salaries)
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First calculate the Maximum Summer
Salary (AY base salary x 2/9). For example, an individual making
an AY base salary of $36,000 has a Maximum Summer Salary of
$8,000 ($36,000 x 2/9). The amount this individual makes per
course is figured by multiplying $8,000 x the number of credits
teaching divided by 8. The total salary for a three-credit class
is $3,000 ($8,000 x 3/8).
Request for Personnel Transaction forms (RPTs) are prepared
by the Summer Semester Office, and signed by the department
chair, academic unit dean, Continuing Education dean and the
Provost. Signed contracts are forwarded to Human Resource Services
for final contract preparation.
First 5-week summer session payroll checks will be issued on
July 1, 2009. Second 5-week summer session payroll checks will
be issued on August 1, 2009. If a faculty member teaches both
sessions, prorated compensation will be paid on July 1 and August
1. Staff members who are teaching during Summer Semester will
be paid on the regular UM bi-weekly cycle.
Chair and Administrative Stipends
Deans should evaluate the need for chair support in each department
and assign administrative FTE accordingly. Office-hour schedules
for chairpersons are the responsibility of each dean. |
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Instructions
for Completing the Departmental Budget Summary
Please enter the summer salaries and FTE on the Departmental
Budget Summary using the following
instructions.
Use a separate line for each
instructor and list faculty in alphabetical order. Enter FY
09 academic year (AY) base salary for faculty (not including
chair stipend), or denote Visitor status. Visitor status applies
to faculty teaching only during Summer Semester; UM faculty
whose titles indicate Visiting Instructor and have a previous
year AY base salary are considered AY employees. Summer Semester
employment contracts may not overlap academic year contracts.
In the divided lines that follow, list in order by summer session
the classes each individual is teaching. Use a line for each
course or stipend. Special session courses should be listed
in order by date; i.e., if a special session course falls during
first summer session, please list it with first session courses.
Please include dates of Special Session courses in the Subject
& Course Number space. Include the chair stipend and
list the session the stipend covers. List the number of credits
for each course and the corresponding FTE (see example on form).
If you need more than one page when completing the online Departmental
Budget, click at on the tabs located at the bottom of the spreadsheet.
Totals will add together. |
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- SESSION:
2 denotes the first 5-week Session: May 26-June 26
3 denotes the second 5-week Session: June 29-July 31
7 denotes the 10-week Summer Session: May 26-July 31
5 denotes any others (special sessions, workshops, conferences,
etc.): list specific dates between May 26-August 21.
- FTE: 1.0
FTE equals 8 credits of teaching. For less than 8 credits
of teaching, FTE equals the number of credits divided by
8. For a convenient reference, see the Credit/FTE Conversion
Table below.
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Credit/FTE
Conversion Table: |
| Credits |
FTE |
| 1 |
0.125 |
| 2 |
0.25 |
| 3 |
0.375 |
| 4 |
0.50 |
| 5 |
0.625 |
| 6 |
0.75 |
| 7 |
0.875 |
| 8 |
1.00 |
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To figure FTE for chair stipends,
calculate the Maximum Summer Salary (AY base salary x 2/9),
and then divide the dollar amount of the chair stipend by the
Maximum Summer Salary. The decimal generated by this calculation
is the FTE for the chair stipend. Example: For an AY base salary
of $36,000 and a chair stipend of $1,000, the Maximum Summer
Salary = $36,000 x 2/9 = $8,000. The chair FTE = $1,000 divided
by $8,000 = .125 chair FTE.
To calculate the faculty salaries per course, use the salary
formula presented above.
Total the dollar amounts and FTE for each individual and list
these in the Total $ Amount and Total FTE column (see example
on form). Calculate total FTE and dollar amounts for your department.
Enter the name and telephone number of the person preparing
the forms. This individual may be contacted about any questions.
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A Handy Checklist:
Did You Remember To… |
- Edit the departmental
copy of the 2008 course schedule
to reflect the department’s Summer Semester 2009 course
schedule? (All changes should be indicated in RED
ink.)
- Determine course day and
times, considering the 4-day per week schedule?
- Provide correct dates for
all special session courses?
- Complete a Section Addition Form
for each course added
to the existing printed schedule?
- Complete the Departmental
Budget Summary?
- Provide course descriptions for
all classes not described in UM’s 2008-2009
General Catalog?
- Complete the Proposal
to Offer Special Topics Course (595) forms
and provide signatures by the department chair and dean
for all courses numbered 595?
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| Submit the departmental course schedules and
corresponding departmental budget summaries to your deans by
October 17, 2008. Deans should submit approved schedules
and budgets to the Summer Semester Office by October 24,
2008. Course deletions or additions which occur after this
deadline should be approved by the department chair and dean
prior to submission to the Summer Semester Office. |
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| Forms - Quick Links: |
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