ASCRC Approval Agenda -2/13/03

Proposal: Change the deadline for choosing to change from Traditional Grading or Pass/Not Pass Grading to Audit status from 16th --30th and 31st -- the last day of instruction before scheduled final examinations to the 15^th class day.

Justification: The associate and assistant deans have made this proposal because an increasing number of students have been changing to audit at the end of the semester to avoid a bad grade. This is not the intended use of audit. Many students select audit by mistake when another grades such as N or I would be more appropriate. Some students jeopardize their financial aid because audit credits do not count toward credit loads. It makes advising more difficult as the audit may mask real performance issues that should be addressed.

The following numbers of “Audit” grades recorded at the end of recent autumn semesters demonstrate this increase:

1995 111

1996 144

1997 158

1998 200

1999 not available

2000 285

2001 388

2002 461

Proposed catalog copy changes:

Page 19/20.

Dropping and Adding Courses or Changing Sections, Grading or Credit Status
…….
After adding a course, the pass/not pass grading option or auditor status may be elected on the internet or on a form available at the Registration Counter in Griz Central in the Lommasson Center. These options are not allowed for some courses as identified in the Class Schedule. Change of grading option to audit is not allowed after the 15^th instructional day.

Beginning the sixteenth (16) instructional day of the semester through the thirtieth (30) instructional day, students use paper forms to drop, add, and make changes of section, grading option, [or] credit or audit status. The drop/add form must be signed by the instructor of the course and the student's advisor. The signed drop/add form must be returned to the Registration Counter (or the Registrar's Office at the College of Technology)no later than the thirtieth instructional day. A $10.00 processing fee is charged for each drop/add form. Added courses and credits may result in additional fees. There are no refunds or reductions of fees for courses dropped and grades of W (withdrew) are recorded.


Beginning the thirty-first (31) instructional day of the semester through the last day of instruction before scheduled final examinations, students must petition to drop, add, and make changes of section, grading option, [or] credit or audit status. The petition form must be signed by……..

The opportunity to drop a course for the current term or alter grading option or audit status for such a course ends on the last day of instruction before scheduled final exams. Dropping a course taken in a previous term or altering grading option or audit status for such a course is not allowed.