Steps for online review:

Step one – Department prepares a digital copy of the form (Course Form, General Education Form, Program Modification Form, Level I Program Form, or Level II Regential form +full proposal) and a summary of proposals if more than one. A single form may be used for courses with the same change and justification. Be sure to include catalog languge for each course.

Step two (course/gen ed/ program modification form) –paper copy is printed and signed by the chair, other affected programs and the dean, then the ORIGINAL and ONE COPY are submitted to the Senate Office, UH 221 along with an email attachment to camie.foos@mso.umt.edu or DIGITAL COPY of the form, summary and syllabus if applicable. 

Step two (level I program/level II Regential form, including additional BOR forms & documentation [see instructions on Provost’s web site: http://www.umt.edu/provost/curriculum.htm]) – paper copy is printed and signed by the chair, other affected programs, and the dean, then submitted to the Provost’s Office for preliminary approval. Make sure the proposals are complete.  Level I proposals require a BOR Level I Program Change Request Form. Level II proposals require a Level II Program Change Request Form, Cover/signature page, budget form, and New Academic Program Proposal summary, if applicable.  After approval by the associate provost TWO COPIES are submitted to the Senate Office with a DIGITAL COPY.  The Provost’s Office maintains the original.

Step three – The proposal(s) are logged and the digital copy and summary are posted to the Senate's web site, and the paper copy is given to the subcommittee chair.  The department may review the web site at anytime to assure accuracy and completeness of information.  Items are posted according to the subcommittee that reviews them. Go to the ASCRC or Graduate Council main page and choose the subcommittee from the side bar.   The log is located on the committee’s main page.

Step four - The subcommittee reviews the online proposals and prepares and presents a consent agenda to ASCRC or Graduate Council. Problem forms are discussed with the committee. After the proposals have been approved the subcommittee chair gives their copy to the Associate Registrar.

Step five -  The subcommittee chair follows-up on any problems and presents resolutions to ASCRC or Graduate Council .  Requesters are invited to ASCRC for discussion if necessary.  Any changes are made on the subcommittee chair’s copy and given to the Associate Registrar.  The senate administrative associate notes changes on the office copy.

Step six – The senate administrative associatey creates a curriculum motion for the Senate and the chairs of ASCRC and Graduate Council meet with ECOS to discuss prior to the Senate meeting.  The curriculum motion is posted to the Faculty Senate web site for the November and December meetings.

Step seven – After approval by the Faculty Senate, an approval notice is created by the senate secretary and sent to the department chair, dean, provost, and associate registrar.  The approved curriculum motions are maintained on the ASCRC, Graduate Council, and Faculty Senate web pages. The Associate Registrar prepares catalog copy for the next academic year.

Step eight – After Faculty Senate approval Level I and II proposals are shepherd through the regential approval process by the Provost’s Office.