Executive Committee of the Senate

University Committee Report

Committee Name: Student Computer Fee Committee (SCFC)

Academic Year: 2004-2005 Number of Meetings: 6

Committee Members: David Erickson, chair and faculty, C&I

Frank D’Andraia, Dean, Library

Alden Wright, faculty, Computer Science

Tim Edwards, staff, CHPBS

Students: Jeremy Mason, Tom Fite, Ryan Sheldon, Jeff Burrell

Ex-officio members: Jim Marks, DSS; never attended

Ray Ford, VP, ITO

Admin. Asst: Valerie Crepeau, ITO

Topics Addressed: 10 November 2004: overview of year’s charge and review of last’s year’s actions and commitments; expenditure requests pending,

1 December 2004: new funding formula to address summer enrollment and distribution to units based on all three semesters rather than just Fall & Spring; FY05 SCF allocation projections; Spectral Fusion SCF funds use; establishment of standard for departments that receive SCF funds and do work for hire

4 February 2005: Formula Driven Equipment allocations (possible computations that include summer session); Network access fee allocations; 3-year equipment rollover cycle; mid-year port additions; Employment allocations for FY06; SCF department memo; Spectral Fusion reporting update

18 February 2005: SCFC Website; SCFC letter to departments; Spectral Fusion reporting update

8 April 2005: discussed pending $90K (or 10%) of 2005-2006 SCFC funds going to the Board of Regents; developed contingency for balancing budget; SCF Equipment Fee allocation formula action; SCF Employment allocation action; consensus agreement to share FY04, FY05 and FY06 projected allocations with all departments so they can understand the proposed means of balancing the possible BoR request for next year; establishment of standard reporting for SCF employment and equipment funds; Spectral Fusion Reporting update

6 May 2005:Review SCF equipment fund requests and FY04 reports for expenditure approval; elected next year’s committee chair, Frank D’Andraia; discussed FY06 SCFC membership; Employment fund balances retrieval ;STAP funds policy review; proposal for SCFC to fund on-line Student Storage; approval of protocol to allow some expenditure requests to be approved over the summer without a full SCFC meeting; Spectral Fusion Reporting update

Actions Taken:

· Approved Computer Science Proposal for expenditure of SCFC funds as recommended by CAS.

· Reduced SCF Employment Allocation for 2005-2006 to $400K in anticipation of BoR taking 10%.

· Reduced DHC allocation by $1250 and put into contingency

· Reduced fixed allocations by 3% across the board and applied to formula driven allocations.

· Approved fixed allocations, unit formula appropriations and employment appropriations.

· Established standard reporting requirements for SCF employment and equipment allocations

· Approved new equipment funding formula to address summer enrollment and distribution to units based on all three semesters rather than just Fall & Spring

· Review and approval of equipment funding requests and FY04 expenditure reports

· Approved proposal for SCFC to fund on-line student storage

· Approved protocol to allow summer approval of expenditure requests

· Elected FY06 SCF Committee Chair, Frank D’Andraia

Unresolved Issues:

· Report from Spectral Fusion expenses from 2003-2004 is a year overdue.