Election Procedures Bylaw Amendment, 10/12/06

VII. General responsibility for the conduct of the selection of members of the Faculty Senate is hereby delegated to ECOS subject to the following provisions:

A. Procedures: (amended 5/3/01, 11/18/04)
(1) Faculty members eligible to vote in the spring elections provided for in subsection D hereof, and to serve in the Senate, are those who: (i) hold the rank of Professor, Associate Professor, Assistant Professor, Instructor, any of these ranks qualified as "Visiting," the titles Lecturer or Distinguished Lecturer; (ii) are employed at .5 AY FTE or greater; (iii) will meet conditions (I) and (ii) for the year following the election. The Faculty Senate Administrative Associate will confirm eligibility with the appropriate University authorities as necessary. The eligibility list shall be approved by the Executive Committee of the Senate.
(2) A preliminary ballot composed of faculty confirmed as being eligible by departments or schools shall be electronically created from the data base prepared by the Faculty Senate Administrative Associate. No later than one week before the date of the election ballot, the Faculty Senate Office shall issue a written invitation to all eligible faculty members, which may be issued by electronic means (via e-mail). The invitation will ask the faculty member to respond by indicating whether he or she is available and willing to serve in the Senate or not. The elections ballot will be prepared according to subsection B hereof.
(3) All ballots shall bear the seal of the Faculty Senate.
(4) The election ballot shall allow voting for the number of Senate vacancies.
B. The election to fill vacant seats on the Faculty Senate shall be conducted during the fifth week of the Spring Semester within the appropriate voting groups. The election ballot shall indicate the names of faculty members within their respective areas who are available and willing to serve on the Senate and include a full-listing of all faculty members within their respective areas with the exception of those identified in (3).
(1) The election ballot shall include in its full-listing of eligible faculty, the names of Senate members whose terms expire at the end of the academic year in which the election is held; but it shall not refer to them as Senators in the full list of eligible faculty nor shall it list them separately on the ballot as information to the voters.
(2) The election ballot shall not include the names of Senators ineligible for election or reelection in the list of eligible faculty nor shall it list them separately on the ballot as information to the voters.
(3) The names of all faculty members who do not wish to serve on the Faculty Senate and who have so informed the Faculty Senate Office in accordance with the procedure outlined in VII. A.2 shall be deleted from the elections ballot.
(4) The election ballot shall inform the voters whether it is the case that a department or school may not elect one of its members (it will have its maximum of three senators in the next academic year), and the names of all eligible faculty in such departments or schools shall be deleted from the list of eligible faculty. The faculty of such departments or schools shall have the opportunity to vote. Faculty within the schools shall be allowed to vote for candidates within their all schools' voting groups. In the case of the College of Arts and Sciences, only f Faculty within a given voting group shall vote for faculty within that voting group.

C. The candidates receiving the highest number of votes shall be confirmed elected by the Executive Committee of the Senate.
D. If a vacancy occurs after a final election, ECOS will fill the vacancy after giving due consideration to the vacator’s runners-up. Such selected faculty members will fill the vacancies until the next regular election.
E. Each voting faculty member may vote following the instructions provided on the ballot. Voting shall be handled via the campus Intranet on a secure web site administered by the Faculty Senate Office unless, at the discretion of the Executive Committee of the Senate, a need exists to use a paper ballot. ECOS may authorize the Senate Administrative Associate to receive ballots. Only the Elections Committee shall count ballots and appoint an Elections Committee as needed. In order to ensure full publicity to the entire faculty with respect to elections, the counting of ballots shall be open to any of the faculty, and the number of votes cast for each candidate shall be made available promptly to any member of the faculty upon request.