Meeting,
Approved 3/11/04
|
Members Present: |
M. Bachmann, D. Beck,
F. Brown, T. Bedunah N. Browning-Bradley,
C. Bruneau, G. Burns, J. Carter, K. Canty,
J. Crepeau, D. Dalenberg, T. Deluca, L. Dent, S. Derry, P. Dietrich,
D. Doyle, E. Edlund, R. Field, D.
Fillmore, C. Gajdosik, L. Gillison, S. Greymorning, T. Herron, N. Hinman, W. Holben, S. Kalm, K. Kane, C.
Knight, B. Knowles, J. Laskin,
R. Ledbetter, M. |
|
Members Excused: |
E. Ametsbichler, G. Cobbs, P. Fandozzi J. Gritzner, L. Hayes
, R. Judd, C. Krussel, J. McNulty, B. Reider D. Schantz, G. Smith, S.
Stiff C. Winkler |
|
Members Absent: |
C. Brewer, R. Chacon, C.
Johnston, P. |
|
Ex-Officio Present: |
President Dennison, Vice
President Duringer, Associate Provost Walker-Andrews |
|
Guests: |
|
The meeting
was called to order at
Chair
Knowles called roll in the absence of Registrar Bain.
The
Senator Beck
from Native American Studies was approved as the interim
Communications:
President Dennison
The report
on spring enrollment is positive. The
Enrollment Committee’s projection was only off by 11 students. This is the closest a projection has come to
the actual number. There is $30,000 more revenue than anticipated. Thus, there is no need for any reductions.
These numbers fit nicely with projections for next year. Although there
could be a change resulting from our efforts to recoup non-residents who have
not enrolled over the last few years. There
has been a pretty significant slide in non-resident student enrollment sinse
2000. The targeted
recruitment strategy will attempt to reverse this. Probably a good deal of
the slide resulted from the change in the economy, 9/11 and a number of other
things. We will attempt to impact future
non-resident enrollment. The numbers
look promising, but they always look promising.
We will have to wait to see who shows up. In any case the Enrollment
Management Council will review these issues and are fairly certain the numbers
will be above what they have been. This
is good news.
In
preparation for the new Board of Regents budget process we are working very
hard to describe all funding needs at current service levels in terms that will
make it clear that the University is still a good investment for the state of
The second
item in budget planning focuses on asking that the Six Mill Levy be
doubled. The Levy is imposed across the
state and all the revenue is devoted to the six senior campuses. None goes to
the
One
advantage is that if the voters approve it, the money doesn’t have to come out
of the existing general fund. Not
dipping into the general fund might be attractive to the legislature. Secondly there are some potential allies in
the Contractors Association and job candidates.
Once we start doing the maintenance there will be a lot of jobs created. Then there can be tax revenue calculated from
the new jobs. The third advantage is that the university system would not be reliant
on the current cash program for deferred maintenance, which would allow that
money to benefit of the rest of state government. This is the kind of proposal that looks like
we are trying to help the situation.
A third
option to propose is describing a process where by we look closely to the kind
of training programs needed in certain portions of the state to be more
responsive to the economic possibilities in those regions. The business community has expressed concern
that we haven’t been as proactive as we should be in training programs. These would be short term training programs,
not degree programs, designed to help people affected by economic restructuring
to get back in the work force. We can do
this through the Colleges of Technology.
The rest of
the initiatives will focus on maintaining current services and meeting the
higher demand for access. The strategy
is to take advantage of the larger theme of working together to see positive change
in the economy of
The trend
line continues to go up on Wintersession
enrollment. There should be continued improvement. We need to continue to offer courses that are
responsive to a larger number of students.
There were
no questions for the President.
Committee Reports:
- The curriculum motion was
approved with a slight correction to the wording.
- The policy on minors was
amended and unanimously approved after a brief discussion.
Potts provided background as to why the policy came before the Senate. ASCRC is in the process of reviewing all policies and realized that the policy on minors had not come before the Senate for approval where others had.
ASCRC is continuing negotiations with Military Science to bring forward a revised proposal for a minor in Military Science with increased rigor.
Chair Knowles commented that Chris Mullin from the Library is extremely helpful in the negotiations.
The wish of ASCRC is that minors are assessable to all students on campus. The original proposal for a Military Science Minor was available only to Military Science students. There are however two kinds of minors (degree and teaching), that was not clarified in the motion discussed on
Senator Joe Crepeau made a friendly amendment to the
wording. Potts indicated ASCRC would
accept the amendments for clarity.
Senator Stephen Greymorning asked whether a student can take
a minor where there is a major. Could a
student ask for a minor where one does not exist?
Potts responded that there is a process in place to create a minor. It involves a proposal created by the
department that must be approved by the Board of Regents.
Crepeau asked if the last bullet covered all the problems
related to the teaching minors.
Potts responded that the additional language clarified the issue and that the
language that degree minors be available to all students is a basis for future
negotiations.
- Grading option motion
It seems that the current language opens the door for inequality which isn’t appropriate for curriculum matters.
Chair Knowles introduced Assistant Registrar Diane Flamand who is here to answer any questions regarding how grades are recorded.
Assistant Registrar Flamand commented that prior to the change that associated a grade with the P/NP option there was quite a list of missing grades at the end of the semester from students who changed the grading option the week prior to finals. The current language made the process a lot easier. She understands that there seems to be a contradiction.
President Dennison asked whether there is a conflict between
this language and departmental degree language indicating no credit is given
for work below a C.
Senator Potts responded that it still is the purview of
programs to stipulate requirements and many have specified language in the
catalog.
President Dennison stated that if he were engaged in a
discussion with a student who earned a D. The student would reference this
language deserving of credit and might take the university to court if he/she
did not get credit.
Senator Crepeau indicated as instructor of lower division
and general education math courses he would be horrified if students took the
two required math courses under the pass/no pass option and passed with a
D. The student would not have learned
the material proficiently to get their moneys worth.
President Dennison asked whether there was another clause in
the catalog that states you cannot take required courses under the pass/no pass
option.
Senator Potts stated that many programs specify that under
their degree requirements. Often
departments make decisions whether the grading option is going to be available.
President Dennison indicated the language is concerning.
Senator Gillison agreed that it is confusing for students to
say A through D- deserves credit in one place in the catalog and say something
else under departmental requirements.
Senator Potts stated that special degree requirements under
the programs stipulate that students have to have a C or better in the required
courses for the major. So the motion
really is affecting the general education courses more than anything else.
Senator Mayer indicated that by making a blanket statement
in the catalog it takes the option away from the department.
Senator Eglin provided the background to the original motion
being brought before the Senate last year.
It was the result of an appeal that was awarded to the student that did
not respect departmental autonomy.
In response, a senator stated that the phrase deserving of
credit in the context of the pass/no pass grading option isn’t sufficient to
carryover to the requirements in the major that are clearly stipulated in the
catalog. This language refers to the
credit count for graduation and shouldn’t overlap with departmental autonomy.
Senator Bachmann: In the teacher education program it
clearly states in the catalog and in departmental policies that a student may
not opt for the pass/no pass if it is required in the program unless the
professor has specified the option for the class. In terms of what is required for program
completion students have to have a grade of C or above.
Senator Potts asked whether it would help to add sentence
that departments have specific requirements that supercede the language
pertaining to the grading option.
Department requirements vary across campus.
Senator Greymorning stated that the language pertains to the
blanket 120 credits toward graduation.
Senator Gajdosik: Another area of concern is clinical
internships which are graded on a pass/no pass basis. The student is expected to gain competency
through the internship. Theoretically D
quality work would not indicate competency.
Under time pressure because of scheduled events at this
meeting, Chair Knowles said it is apparent the language needs some work and
cannot be repaired at this meeting. He
suggests the language be sent back to ASCRC for revision and brought back for
consideration at the March 11th meeting. While no formal vote was taken, it appeared
the Senate agreed.
Assistant Registrar Flamand indicated there is a need for
additional wording to clarify that the departmental requirements take
precedence.
Unfinished Business:
- The Commencement Committee Bylaw
Amendment was unanimously approved by voice vote.
- The Voting Group Bylaw
Amendment was amended to move Linguistics under Social and Behavioral
Science because of the merge with Anthropology (motion by Senator Greymorning,
seconded by Senator Mueller). The
motion carried unanimously by voice vote.
New Business:
- Email for Faculty, Vicki
Pengelly- CIS
The demise of Selway has been postponed yet again. On March 29th accounts for all faculty will be available on the new e-mail system,
mail1.umt.edu. Faculty will have until June
4th to create a new account. Faculty have three choices of accounts: departmental server,
Microsoft Exchange environment (MSO), or the new SunOne
platform (Mail1). It is possible to have
more than one account.
Mail1 has a nice web interface and is similar to Selway. Mail1
retains the messages on the server, so no matter were you are you can look at your
messages. With MSO you cannot access
personal folders from any location, you can access public folders.
To initiate a new MSO account as an individual you must
complete an account request form at the CIS Help Desk in Liberal Arts 139. To activate your account on Mail1 you must fill
out a form that will be made available on the campus web site (details
forthcoming) or at the CIS Help Desk.
The account name will be FL123456@mail1.umt.edu. The Help Desk personnel will help you
transfer your address book entries, files, etc.
Faculty are advised to get a umontana address (label).
The umontana label allows your address to be
available through the online e-mail directory.
Also you can advertise the address and never have to change. The trend is for more university communication
to be via e-mail. Currently the
Mansfield
The umontana address is set up
through Cyberbear: personal information: update e-mail
address. You choose the preferred e-mail
account the address points to. If you
don’t know your Cyberbear account name and password
(usually social security number and birth date) check with Human Resource
Services.
CIS will reserve umontana
addresses for faculty members so that there are no overlap with student
addresses. CIS would prefer that the
faculty have the address without the number such as linda1.frey@umontana.edu. To request a umontana
address other than first name.last name
@umontana.edu, as it appears in Banner, you must go to the CIS help desk.
Senator Greymorning has three email accounts that he was not
aware of. He is concerned that now he
will be required to get a fourth.
Pengelly suggested he get rid of the accounts he is not using
and that the CIS help desk could assist him. If you do have multiple accounts
you should set one up so that it forwards to your preferred account so you do
not have to look in more that one place for yor mail.
When Selway is unplugged there will be an alias in place for
a LONG TIME to make sure you receive mail that is addressed to your Selway
account.
Senator Gajdosik let her Selway account password expire. Pengelly informed her that CIS can still
reactivate at this time. You will not
have to continue to renew your Selway password to keep the alias in place.
Senator Crepeau asked if it was possible to elect not to have the alias. Pengelly responded that the alias will be set
up only if it is requested. A form will
be created and made available at the web or the CIS helpdesk.
When you subscribe to the Majordomo discussion
group you have to submit your messages using whichever address appears in the
“from” line of your e-mail program. The Majordomo program wants the addresses
to be consistent.
After the individual accounts are settled, departmental
addresses will be created through communication with Vicki Pengelly, x2405, vicki.pengelly@umontana.edu
Senator Edlund indicated that the Mail1 interface does not
allow you to set up the “from” line. So
it might be preferable to use MSO if you wish to subscribe to majordomo.
Assistant Registrar Flamand asked about where students would
go if they have disabled their pin number.
Pengelly responded that Students should go to Griz
Central if the pin number provided by CIS is not working. However if they have changed their password
and have forgotten it, they need to go to CIS.
A similar identification number/pin number will be used for faculty. If the pin number is disabled then you would
need to go to HRS.
- Secure Online
Election/Evaluation Demonstration,
He is a Resident Technology Assistant (RTA) supervisor for web development and the programming section of Direct Connect which primarily provides services for Student Affairs. The Faculty Senate Office became aware of the secure site capability and contracted for the upcoming Faculty Senate elections, evaluations of the administration and committee preference information.
- The process works through a
database, which is prepared by the senate office from a Banner report and
current lists of senators. The
program will make the FTE calculations from the information in the
database. (There is one seat on the
senate for every 10 full- time-equivalency faculty in your voting group). You will get an email with an ID number
asking you to opt in/or opt out of consideration for service on the
senate. Follow the link to the secure site and select whether or not you
would like to be on the election ballot.
You will receive a reminder if you did not respond within five
days. The programming generates a
ballot from the preliminary process and sends another e-mail with an ID
number asking you to follow the link to complete the election. If you do not participate in the opt in/opt out process your name will appear on the
ballot with no response.
- Responding to the question
asked by Senator Holben,
Chair Knowles asked that senators’ term-end date be included on the ballot as well.
The programming will not allow a faculty member to vote more than once.
Evaluations of the Administration and committee preference requests will be done through the same system. The process will be similar to elections. You will receive an email with an ID number and a link to the secure site to enter information.
Chair Knowles reminded the Senate that there was a bylaw
change in 2002 to allow for on-line elections.
Having served on the Faculty Senate
Senator Gajdosik asked about confidentiality. Is it possible to connect a name to response?
Elliott responded that the system is as secure as secure systems on the
internet. The program that runs the
random numbers is separate and not maintained in the same database with the
e-mail addresses.
Senator Crepeau asked about how the web server was logged. Is there a correlation between the e-mail
address you sent the information in on and the output?
Elliott indicated that there are separate systems administrators that log the
web server. The information is
secure. The log that has the IP address
is in a separate location from the database the information goes into and there
is no connection.
Senator Mueller asked about a voting group that does not
have any vacant seats on the senate.
Would they even vote at all?
Elliott responded that they will not be sent e-mails.
The email in the database is from the listing in the
University Directory. The senate office will
receive the undeliverable message for email address errors, and will attempt to
find the current address and resend the message.
The opt- in/opt-out message will be sent March 8th and the ballot
will be sent March 22nd.
Good and
Welfare produced no comments from the floor.
The meeting
was adjourned at