Faculty Library Committee Update, Presented to the Faculty Senate 5/5/05

 

Approval Plan

Discussion of the Approval Plan currently in use at the Mansfield Library included input from the Chair of the Library’s Collection Development Team, a report of observations conducted by one of the committee members, questions and answers among committee members, and the opportunity to meet with the CEO of the current Approval Plan vendor, Yankee Book Publisher.

 

It was concluded that extreme flexibility exists within the framework of the approval plan process and that there are ways to better tailor the process to meet the needs of the various departments.  In addition, the Approval Plan is one tool to facilitate efficient and timely acquisition of materials but is not the only mechanism available.  The Committee recommends that there should be a yearly meeting of Faculty Library Representatives to explore options and to share ideas within the acquisition process.  

 

Communication
Currently, multiple avenues for communication with the Library exist.  These include:

 

  • Contact Liaison librarians assigned to each department, school, and college.
  • Contact Library Representatives who are designated by each department, school, and college.
  • Link to the Ask-A-Librarian on the Library’s homepage to request research and reference assistance and to provide comments and suggestions.
  • Contact Librarians at the library who provide service at the Information Center Reference Desk 7 days a week and 5 evenings each week during the academic year.
  • Provide input during visits of the Library Dean to Colleges and Schools.
  • Contact the Chair of the Faculty Library Committee.

 

To further strengthen communication, the Committee recommends that the library have an annual meeting with the faculty Library Representatives and copy all the representatives on the issues discussed at the meeting.  The Library has agreed to hold a meeting in the fall (mid-October) and will first send out a request for topics for discussion.

 

Dr. Rich Clow, Professor, Native American Studies Department, visited the Committee to express some concerns he and his research class students have with the library.  The library responded to his concerns in the addendum to the 2/16/05 minutes.  In addition Chair Stanton met with Professor Clow individually and is investigating the issues via interviews with a wide variety of faculty who use the library.   

Plagiarism   

The Committee was asked by the Library to review the feasibility and need for a plagiarism prevention software package.  There was an ad hoc committee that participated in a pilot project during the 2003-2004 academic year.  The Faculty Library Committee considered the report and recommendations of the ad hoc committee, marketing materials, and consulted with University’s Legal Council.  The Faculty Library Committee concluded that plagiarism is clearly a broad campus issue.  However, the Faculty Library Committee does not believe the cost for acquiring the software, maintaining it and training the faculty in its successful use is a cost properly shouldered by the library.

The software could potentially be used as a learning tool in composition courses to teach students to identify plagiarism and how to cite resources.  The program highlights sections of documents that are plagiarized, but cannot differentiate whether or not the material is cited.    

 

The legal concerns are related to intellectual property rights.  According to Legal Council, faculty would have to be trained to appropriately inform students upfront that their work would be entered into a database to be checked for plagiarism and then would be used as a source against other students’ work.  

 

The pilot program found that although instructors expressed significant interest in a plagiarism detection resource, the overwhelming response to the actual use was that it was either too time-consuming to learn or that it was not able to address instructors’ specific concerns.

 

One of the challenges regarding the plagiarism issue on campus is that there is no standard mechanism in place for educating students about what constitutes plagiarism or the consequences of plagiarism.  There are apparently no consistent guidelines for instructors to follow when dealing with students whom they suspect of plagiarizing.   This is something that the Faculty Senate, Academic and Student Affairs should address.

 

Results of LibQUAL+ Library Survey  
The LibQUAL+ Library Survey was conducted in Spring 2004 and is a national research project to measure service quality in academic libraries sponsored by the Association of Research Libraries.  In addition to the findings posted on the Mansfield Library website, the Library hosted an annual library-wide retreat that used the survey results as a basis for establishing its goals for the next three years.  Further details about the survey can be obtained by contacting libqual@mail.lib.umt.edu.   Another LibQUAL+ Library Survey is targeted for Spring 2006.

 

Institutional Repositories
It is recommended that the issue of Institutional Repositories be addressed at a future meeting.

 

Library News:

§    Thanks to the generous donations of Theta Rho and Joe Reber, a new Reading Room has been created and three group study rooms have been remodeled to further enhance the physical appeal of the building. 

§    The Library has been given $35,000 in support of the poetry collection from an alumnus.  

§    Friends of Mike Mansfield have established the Mansfield Centennial Fund and are hoping to raise $20,000 in support of History, Ethics, and other areas of interest to Mike Mansfield.

§    The Friends of the Library have set a $100,000 endowment goal and are over $50,000 now.

§    Montana is taking a leadership role in the ESIG consortium of libraries that includes 24 states.  The consortium is working with EPSCoR to negotiate better prices on scientific packages that will provide more cost effective resources.

§    The Library has rediscovered a wonderful collection of ledger art originally donated in 1962 and negotiated with a South Dakota tribe to digitize the collection for accessibility.   It includes 18 different plates with depictions of tribal issues by Walter Bone Shirt.