Graduate Council Meeting Minutes

February 21, 2007

GBB 202, 12:10-1:00 p.m.

Members Present: T. Cossitt, M. DeGrandpre, C. Fiore, L. Hayes, T. Herron, R. Malecki, J. McNulty, N. Moisey, T. Thibeau, G. Stanley

Members Absent/Excused: A. Borgmann, D. Erickson, N. Hassanein, M. McClintock


Ex-officio members Present: Dean Strobel, Arlene Walker-Andrew s

Professor Hayes called the meeting to order at 12:10p.m

The minutes from 2/14/07 were approved.  The 2/7/07 minutes will be considered next week after they have been distributed     


The Council approved the alternate language proposed by ECOS  with regard to BOR policy 301.3, Admissions Requirements: Graduate Students

The Graduate Record Examination, or an equivalent examination appropriate to a professional field, is expected mandatory for all entering graduate students and the cost of the examination shall be borne by the individual.  Alternative methods of selecting graduate students may be used, with approval on individual campuses, by specific graduate programs.

Unfinished Business:
Curriculum follow-up:  Sciences - Computational Science

The Council discussed the remaining issues with the proposed PhD in Computational Science.  Any new programs must identify sources of external funding. The new academic planning process involves an analysis of programs viability.  There is speculation that if a program does not have enough students it could be terminated and resources reallocated. The new combined Math and Computer Science PhD does not have any students.    

The Council will suggest that the faculty and students interested in the Computational Science PhD work through the IIP program to determine whether a structured Computational Science PhD is viable.  The Council supports the spirit of the concept and recognizes the need for individuals with expertise in this area.  However, it has reservations related to the rigidity, funding for the teaching assistants, and the number of faculty.  Professor DeGrandpre will draft the message on behalf of Council.

Research Awards
According to the point distribution there was a clear cutoff for the top 10 candidates.  The Graduate School has notified the candidates.  

Program Review:

Draft documents have been disseminated for the review of Biomedical and Pharmaceutical Science, Geosciences, and Journalism.  These will be discussed next week.

The external reviewers have been scheduled for the other programs as follows.


Primary reviewer

External review date

Communication Studies

Chris Fiore



Louis Hayes



Mike McClintock



George Stanley


Political Science

Neva Hassanein


The primary reviewer should review the materials and send any questions to Camie and Associate Provost Arlene Walker Andrews to be provided to the external reviewer.  He or she will also be provided with the review guidelines. The guidelines will be incorporated into the program review instructions from the Provost's Office for the next review cycle.  

New Business:

The Bertha Morton Workgroup reported on its proposal to increase the number of Bertha Morton nominations allowed per department. The proposed distribution is as follows

# of Graduate Students             Nominations

1-20                                         1

21-40                                       2

41-60                                       3

61-80                                       4

81-100                                     5

>100                                        6

Based on 05/06 program/unit size, this proposed change would result in 16 additional Bertha Morton nominations.  Considering the additional nominations and the Council's workload the following review distribution was also proposed.

All specialists review the applications within their subcommittee curricular area (Humanities, Science, Schools, Social Science), in addition, two generalists also reviews those applications. With this evaluation process, each applicant would be reviewed by five graduate council members (three specialists and two generalists). Assuming equal distribution of the potential 88 applications, each graduate council member would only review 38 applications (22 as a specialist and 16 as a generalist).

The Council agreed to accept both recommendations.

The meeting was adjourned at 1:00 p.m.

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