March 25, 2009

Graduate Council Meeting Minutes

March 25, 2009

GBB 202, 12:10-1:00 p.m.

Members Present: C. Anderson, R. Bolton, L. Frey, T. Herron, J. Hirstein, D. McNamer, M. McGuirl N. Moisey, M. Moore, G. Quintero, G. Stanley, C. Watson, C. Winkler

Members Absent/Excused: Associate Provost Brown, C. VonReichert

Ex-officio members Present:

The meeting was called to order at 12:14 p.m.

The 3/17/09 minutes were amended and approved.


  • The IIP Oversight Committee meeting is scheduled for April 15th at 11:00 in ED 110. Professor Frey will document her concerns prior to the meeting. The data in the annual report should be provided by the Graduate School. Professor Erickson is compiling the report for the Oversight Committee to review. It was clarified that faculty members on the students committee should have PhDs. Camie will send the information regarding the program for members to review prior to the meeting.
  • Council members from Geosciences and Mathematical Sciences polled their faculty regarding the likely elimination of 300 UG courses. Both departments were in favor of the change and will either remove the UG status or change the course to a 400 level.

Business Items:

  • The Council discussed the Bertha Morton scoring /ranking procedures. The Humanities Subcommittee questioned whether students that have only had a half year remaining in the program should be eligible for a full scholarship. It was agreed that the scholarship is based on performance not need and this should not affect the evaluation. The Science Subcommittee met and agreed on the rates of candidates so that the scores would be in the top, middle, and bottom third. Other subcommittees rated and ranked the applicants. To accommodate the discrepancy in process, the Science Subcommittees scores were sorted along with the average scores of the other subcommittees.

    There were 21 candidates at the top receiving average scores from 4.33 to 5, and 16 candidates in the middle receiving scores from 3.67 to 4. A workgroup made up of a member from each subcommittee will re-review and rank the middle group proposals 1 to 16. Workgroup members include Professors Herron, Hirstein, Quintero, and Frey. It will meet and agree on the remaining 8 applicants.

    The top ranked candidate from each group will be reviewed and ranked 1-4 by every member of Graduate Council. The rankings should be sent to Camie for processing prior to the next meeting.

The meeting was adjourned at 12.58 p.m.