INSTRUCTIONS FOR COURSE CHANGE FORM
CURRICULUM PROPOSALS
I Summary of Proposed Changes
- Course Number includes abbreviation and level. (i.e. U ENLT 352) For new courses, the assigned number must not be in use or been used for the past 10 years. UG courses must have a 400 number. If your department has several courses with the same change list them all.
- Course title Please list the complete title, no abbreviations. If your department has several courses with the same change list all of the titles.
- Short title is limited to 26 characters/spaces or fewer to fit on students transcripts.
- Proposal Summary- A concise description of the proposed change. (Title and Description change) Same as column in departmental summary.
II Endorsement/Approvals
- Signatures- The form must have the signature of theindividual making the request, the Chair or Director of the Department/Program, the Dean, and the Chair or Director of the other programs that are affected by the proposal.
III New Course
- Common Course Numbering Revew Department chairs must complete this section of the form. The common course matrix must be referenced to determine whether (a) the learning outcomes are equivalent to those of a course that exists on a different campus, or (b) if there is no overlap with an existing course that the proposed rubric/number/title is currently not in use. (a) the equivalent course/campus is noted on the form. (b) course may be unique, but is subject to CCN review at the system level. Learning outcomes must be included for review. The proposed course number may change due to simultaneous curriculum development be the units of the Montana University System.
- Exact entry should include course abbreviation (i.e. SPAN, GEOG), level, number, title, credits, repeatability (if applicable), frequency of offering, prerequisites, and a brief description.
- Justification of course- explains how the course satisfies the criteria for evaluating a new course (see http://www.umt.edu/facultysenate/curriculum/policies/default.aspx
- Curriculum adjustments- What changes will be made in the department to facilitate offering the course (i.e. course deletion, reorganization, etc.)
- Graduate increment is the additional work assigned to graduate students. Reference graduate increment guidelines at http://www.umt.edu/facultysenate/committees/grad_council/procedures/gradIncrement.aspx
- Fees- The Board of Regents considers requests for course fees every other year. Administration & Finance coordinates these requests and must be informed in advance of courses requesting fees.
IV Delete or Change Course
- Deletion- If other programs are affected explain how issues have been resolved.
- Course number - Changed courses may retain the same course number if, in the judgment of the unit, the subject matter remains substantially the same. If, the subject matter is substantially different, a new number must be assigned. Course numbers once used cannot be used again for different subject matter for a period of at least ten (10) years. X90-X99 are reserved numbers. see: http://umt.edu/facultysenate/curriculum/policies/reserved.aspx
- Description- A short and concise summary is best for catalogue purposes. Try to limit to 20 words or less.
- Credits -should reflect unit standards of department.
- Prerequisites - List the change to prerequisites.
- Course Title - Make sure the title is not ambiguous or confusing for students.
- Level change - Clearly state reasoning and course content being adjusted to suit the proposed level. Attach syllabus for an increase to graduate level. UG courses must have a 400 number.
- Repeatability- Normally a course can only be taken once. Exceptions are allowed for variable topics courses (e.g. seminars, independent studies, and thesis). The limit is usually 9-12 credits.
- Cross-listing-courses must have substantial interdisciplinary content, have the same title and number in both departments/programs and approval (signatures) from both. Only the primary department should submit the form. The courses must have the same level. "Special topics" or variable content courses are not cross listed.
- Fee- Administration and Finance is provided with a copy of the form if the course has a fee in order to maintain an accurate accounting of courses with fees.
- Current course information-cut and past from on-line catalog. (http://www.umt.edu/catalog)
- Exact entry-same as Part I above
- Graduate increment- If course is changed to UG a syllabus must be provided that includes an appropriate graduate increment. Refer to http://umt.edu/facultysenate/committees/grad_council/procedures/ug.aspx
- Justification- What is the purpose of the change? Identify the need.
- - Clearly state reasoning and course content being adjusted to suit the proposed level. Attach syllabus for an increase to graduate level. UG courses must have a 400 number.
V Syllabus/Assessment Information- Required for a new course or change to the content of a course (U to UG). If you have difficulty pasting the syllabus in the form simply attach to the form and be sure to include the electronic copy in the files submitted.
VI Department Summary Is a listing of all the proposals submitted by the department (only required if submitting several forms. The summary is a separate document listing the course number, title, and proposed change.
VII Copies and Electronic Submission - The approved original and a digital copy (attached via email or cd) must be submitted to the Faculty Senate Office (UH 221, camie.foos@mso.umt.edu) by the deadline. The digital copy is posted the he faculty senate website and the original is provided to the subcommittee chair. If changes are required during the course of review a revised form must be submitted. The Registrar's Office prepares catalog copy from the posted forms.
VIII Form available on the Faculty Senate Website- You are welcome to review the form on the website for accuracy. It will be indexed under the appropriate review subcommittee (ASCRC review items /Graduate Council review items) Allow 5 working days past the curriculum deadline for processing.
Updated 7/10
