Procedure Update

Policy Updates & Reminders 


  • Revision to policy 203.10 AP  / Senate approved 10/9/14
  • Revision to policy 201.3.3 Editorial Catalog Changes 2/3/15
          The following changes no longer require a program modificaiton form. They can be made on the catalog copy.
    • Revising the list of approved electives within major, minor, option, or certificate requirements with the consent of the faculty and chairs/directors of affected programs
  • Revision to policy 201.60 Effective Date of Approved Curriculum Forms 3/17/15
  • Revision to policy 201.00 Curriculum Overview
          The following step was added:
    • Internal Faculty Review:  Before a curriculum proposal can be submitted to the department chair for approval, a faculty curriculum committee must (1) carefully review it, (2) if necessary or appropriate, revise it, and (3) approve it.  A department may have more than one faculty curriculum committee, and may require that proposals also be approved at a faculty meeting.  A faculty curriculum committee can be created as an ad hoc committee to consider a specific curriculum proposal. The department chair’s approval indicates that the proposal has been approved by the relevant faculty curriculum committee(s).  The majority of the members of a faculty curriculum committee must be tenure-track faculty; but if appropriate, the committee can also include lecturers, adjunct faculty or professional advisors. 
  • Revision to policy 201.30 Criteria for Evaluating Curriculum Changes, 3/24/15
  • Revision of Class Attendance / Absence policy 2/17/14
    In addition to the attendance expectation described above, instructors may establish absence policies to conform to the educational goals and requirements of their courses. Such policies shall will ordinarily be set out in the course syllabus. Customarily, Course syllabi shall describe the procedures for giving timely notice of absences, explain how work missed because of an excused absence may be made up, and stipulate any penalty to be assessed for absences.
  • Incomplete grade policy was revised with the following language:
    The instructor sets the conditions for the completion of the course work, and communicates them to the departmental office. 3/3/15
  • ASCRC approved the following policy to address transfer issues from quarters to semesters. 3/3/15
  • In order to determine if transfer course work satisfies General Education requirements, the credits for each course are rounded.  For example, if a student transfers in two N-courses each worth 2.66 credits, each course counts as 3 N-credits towards the Group XI requirement.  On the other hand, an L-course worth 2.49 credits does not satisfy the Group V requirement of 3 L-credits.
  • Writing Labeling Motion presented by Writing Committee Chair-elect 3/17/15 approved by the Faculty Senate on April 9th

General Education options for Transfer Students were reviewed.  The catalog language was revised to allow out-of state transfer students transferring with 20 credits or more of equivalent general education courses to use the MUS core to fulfill general education. The motion went to the Faculty Senate at the May meeting.



  • Revised Majors Policy (203.70)

  • Prequisite Restrictions   /  Prequisite and Course Resetriction Enforcement Technical Guide
    All restrictions such as degree majors only, class standing, or consent of instructors must be included in the catalog.
  • Catalog Governing Graduation Starting in academic year 2013-2014, students must choose a single catalog under which they have been enrolled during the six years prior to graduation to fulfill University (General Education) and departmental (major) requirements.

 Catalog language:

           Degree/Certificate Requirements for Graduation

Catalog Governing Graduation

Students may graduate fulfilling University and departmental major requirements in any single University of Montana-Missoula catalog under which the student has been enrolled during the six years prior to graduation. (For example, the 2010-2011 catalog can be used through summer 2017). The student MUST meet major requirements under the same catalog under which the student is meeting University requirements; minor requirements may be satisfied under a different catalog within the six year period. University or departmental requirements may change to comply with accreditation requirements, professional certification and licensing requirements, etc. The student may meet major and minor requirements under different catalogs than the catalog under which she or he is meeting University requirements. Pharmacy students should consult the Professional Pharmacy Curriculum section in this catalog.


Common Course Numbering Workflow / Timeline (201.05)

Compressed Courses (201.40)

Curriculum Review Overview (201.00)

Special Topics / Experimental Courses (201.90) 

Catalog language defining satisfactory completion of prerequisites

Prerequisites and Corequisites

"Prereq." indicates the course or courses to be satisfactorily completed (C- or better, unless otherwise specified in the course description in the UM Catalog) before enrollment in the course described. Failure to complete satisfactorily the prerequisite will result in the student being dropped from the course. If credit was earned for a prerequisite through the Advanced Placement Examination Program, the grade "CR*" signifies satisfactory completion unless otherwise specified in the course description in the UM Catalog.

 "Coreq." indicates a course is taken concurrently with the course described.  In some cases a coreq may be completed prior to the semester of the described course.



Academic Forgiveness (New Policy)

Film Studies guidelines

Co-convening guidelines

Residency Requirement Catalog Language

Requirements for the First Bachelor Degree

A first bachelor degree is defined as any bachelor degree earned by a student who has not previously earned a bachelor degree from The University of Montana-Missoula. Thus, the following requirement below also applies to any student who previously earned a bachelor degree at another institution and now is seeking a bachelor degree from The University of Montana-Missoula:

a) A minimum of 30 credits of the required number must be earned from The University of Montana-Missoula.

b) A minimum of 30 credits of the required number must be earned in study on The University of Montana-Missoula campus.

c) Of the last 45 credits required for the degree, at least 30 of these must be earned from The University of Montana- Missoula. Students attending elsewhere on a University approved exchange may be exempt from this requirement with the prior written approval of their major department chair or dean.

 Requirements for the Second Bachelor Degree

In regard to residency requirements, a second bachelor degree is defined as any bachelor degree earned by a student who previously had earned a bachelor degree from The University of Montana-Missoula.

 A minimum of 20 credits of the required 30 credits must be earned in study on from The University of Montana-Missoula campus.


2009-2010 Updates 

General Education Credit reminder
General Education courses must be listed as approved in the Class Schedule for the semester a student registers for it.

Special Topics
A specific Special Topics course may be offered a maximum of three times. After an X91 (previously X95) course has been offered twice, the Registrar will notify the department of the policy.  In the case of compelling special circumstances, ASCRC will consider exceptions and allow a fourth offering.  Each semester, the Registrar will run a report of special topics courses offered three times.  The report will be submitted to ASCRC. 


Auditing a course
A student may elect to register for a course as an auditor of the course without earning credit or being graded. On the academic transcript AUD is recorded for all students who register in courses as auditors. The same fees are assessed as when registering for credit. Attendance and participation expectations are established by the instructor of the course. If attendance and participation expectations are not met, the instructor may request a notation be placed on the student's academic record indicating attendance and/or participation was not satisfactory. 

Reserved Course Numbers

Effective date of Approved Curriculum Forms


2008-2009 Updates

Grade Point Average Calculation Policy

For repeated courses, excluding courses assigned W, WF, WP, CR, NC, NCR, I, AUD, or N grades, only the last grade earned will count toward the cumulative grade average.

Drop/ Add policy

Change the course drop date from the thirtieth (30) instructional day to the forty-fifth (45) instructional day of the semester, and the thirty-first (31) instructional day to the forty-sixth (46) instructional day for drop petitions

Dormant Course Policy

A course will be considered dormant if it has not been offered for three calendar years.  Each year, as part of the catalogue preparation process, the registrar’s office will notify departments of any dormant courses in their offerings and inform those departments that these courses will be deleted from the catalogue.  Departments may request that dormant courses remain in the catalogue for one additional year by providing a rationale to the registrar. The registrar’s office will notify ASCRC of the deleted courses.