Policies

In general, students are expected to behave in a considerate and responsible manner, which respects the rights of the University and of any other person who may be affected by their actions. All Lewis and Clark Village tenants are expected to abide by the Student Conduct Code. The Lewis and Clark Village Office reserves the right to develop other rules and regulations as necessary for the safety, care and cleanliness of the premises and for the security, comfort and convenience of all occupants.

In addition to the Student Conduct Code, UM Housing has outlined the following policies for residents living in and visiting Lewis and Clark Village.

Alcohol & Drugs

The University of Montana follows all state and federal statutes. In accordance with state law, students under the age of 21 cannot consume or possess alcohol. When both residents of the apartment are under the age of 21, neither they nor their guests/visitors may possess or consume alcohol. This includes shot glasses, alcohol decorations (trophy bottles), empty alcohol containers, etc.  

For rooms in which one roommate is 21 or older while the other roommate is not of legal drinking age, the resident who is of legal drinking age may not consume alcohol in his/her room. Rooms where both or all roommates are of legal drinking age may consume alcohol inside their room and must keep their behavior from being disruptive. No guests under the age of 21 may be present in the room while the of-age roommate/guests are consuming alcoholic beverages.

Alcohol is not allowed in any public areas of the building or in rooms occupied by underage residents. Most alcohol situations are brought to attention because of disruptive behavior. This behavior is addressed through student conduct and may require attendance of Behavioral Health Options (Options). The cost of the Options program is the responsibility of the student.

Alcohol violations carry with them the prospect of a Minor in Possession (MIP) and other criminal charges, and more severe consequences are dependent on the behavior displayed at the time of documentation.

Drugs are prohibited in University housing at all times. The UM Housing staff is instructed to call the UM Police Department and let law enforcement take over a situation if drugs are suspected to be present. The University has strict policies regarding the illegal use and abuse of substances. Federal Student Financial Aid is immediately withdrawn if a student is criminally convicted of a drug crime.

Although Montana state law permits the use, possession, and/or cultivation of medical marijuana, federal law prohibits the use, possession, and/or cultivation in educational institutions and other recipients of federal funds. The use, possession, and/or cultivation is therefore prohibited in the University of Montana housing facilities or anywhere else on the University of Montana premises. Even if a student, faculty, or staff member possesses documentation permitting the use, possession, and/or cultivation of medical marijuana, this activity cannot occur on the University of Montana premises and is subject to disciplinary sanctions outlined in the University of Montana Student Conduct Code.

Facility Usage

Bike theft is very common, so please be sure to always lock your bike up when you are not using it. We ask that residents park and lock their bikes up in the racks provided around the apartments. Please do not chain or lock them to the stairwells or walkways, as this is against the State of Montana fire safety codes.

Because this will be your new home, we encourage you to make it your own. Decorate the interior with plants, posters, and rugs that you and your roommate agree upon. You are free to display posters and other things in your room, including either side of your door and the inside of your window, except for content unprotected by the First Amendment, such as pornographic, obscene, defamatory, or fraudulent messages. You are not allowed to display posters or messages in public areas of your apartment, including outside balconies, without prior consent from the Director of UM Housing. We do ask that you consider removing materials visible to other residents in response to any resident complaint in the interest of maintaining a collegial and civil apartment environment. Decorations must not cause damage to walls or furniture, nor should they cover or hang from fire sprinklers.

All outside doors and certain public access areas within Lewis and Clark Village will be monitored using electronic devices such as video cameras and door access readers. This monitoring is for the protection and safety of the residents and UM Housing property.

In the event of severe, freezing weather, "FREEZE ALERT" signs will be posted or distributed. Please follow these instructions as soon as you see or receive these signs:

  • Drip all the faucets in your apartment - both hot and cold. Leave the faucets dripping until the "FREEZE ALERT" signs are removed.

  • Turn your heat on to a minimum of 65 degrees.

  • Open your closet and cabinet doors to expose plumbing fixtures so that these spaces will be heated.

  • If you are going to be away for an extended time period during the winter months, please alert the office. Be sure that your windows are closed and do not turn off your heat. Instead, leave the thermostat on 60 degrees. These precautions are essential in order to avoid substantial damage to your apartment from broken pipes. If you negligently fail to take these precautions, you may be held liable not only for the damage in your own apartment, but also for any damage to your neighbor's apartment.

The University recognizes the right of privacy of all residents living in Lewis and Clark Village, but reserves the right to inspect its property at any time for necessary reasons. For health, safety, or emergency reasons it is sometimes necessary for a University staff member to enter a resident's apartment when he or she is not present. Every effort will be made to have an occupant of the apartment present when an inspection is made.

Each semester, health and safety inspections of apartments will be made by the Village Assistant staff to check for cleanliness and safety and to be sure that health standards are being maintained. Written notification will be made at least 24 hours before these health and safety inspections take place.

You will need to renew your decal for Lewis and Clark Village parking before August 31st of each year.

  • The parking lots in Lewis and Clark Village are designated scramble parking. All parking lots are restricted to Lewis and Clark Village residents only. Lewis and Clark Village parking decals are FREE and are limited to one (1) registered, licensed, and operable vehicle per apartment. All vehicles will require a Lewis and Clark Village parking decal to park in any Lewis and Clark Village parking lots. Vehicles inoperable for longer than two weeks must be removed.

  • Lewis and Clark Village only allows personal vehicles and does not allow any recreational vehicle, including but not limited to campers and motorhomes, to park in Lewis and Clark Village lots. Lewis and Clark Village also does not allow boats, trailers, or buses.

  • Abandoned vehicles will be towed at the owner’s expense.

  • Driving on the lawn is strictly prohibited in all areas of Lewis and Clark Village and carries an automatic $25.00 fine plus any costs for replacing damaged sprinkler heads and grass. Also Prohibited: 1) parking in the yellow-painted curb areas, 2) extension cords for head bolt heaters, and 3) parking so that vehicle bumpers extend over sidewalks, which makes snow removal difficult.

  • Utility vehicles may not be parked at Lewis and Clark Village.

  • Maintenance on cars should be kept to a minimum (e.g., no cars on jacks, changing of oil, or draining cooling systems for extended periods of time).

  • Visitor parking will be limited to the Park-N-Ride on the north side of the A building.

  • All two-wheeled vehicles must be parked in a designated parking space and are not allowed on sidewalks, landscaped areas, or porches/patios. Parking 2 two-wheeled vehicles in one space is permitted.

Do not unlatch screens, remove windows, or throw items from the windows for any reason. Room occupants will be charged for the total cost of reinstalling, repairing, or replacing damaged or destroyed screens. Additionally, residents and their guests may not enter or exit the building through the windows.

Fire Safety

Candles and incense have been found to be a severe fire hazard, and their use is prohibited in the apartments. Wickless candles are an acceptable alternative and provide fragrance without the flame.

In case of a fire, call 911. Fires are a potentially serious problem in all apartment communities due to the high concentration of individuals living in each building. Most fires start due to carelessness. At the top of the list is cooking related fires. Next on the list are fires that are caused by cigarettes. Please use caution and common sense to avoid a disaster.

Prevention can save your life and the lives of others. Explore your community and familiarize yourself with all exits. Keep exits and access areas clear of all debris and storage. This includes:

  • Keeping sidewalks, porches, common hallways, and outside landings clear of all items including trash, furniture, toys, appliances, car parts, and exercise equipment. Failure to do so will result in a cleaning/removal fee that will be charged to the offending apartment resident(s).

  • Not using balconies, porches, fences, sidewalks, or any common area as a laundry drying area.

  • Not chaining bikes, motorcycles, or trailers to gas piping, stair rails, electrical conduit, or plumbing pipes. Keeping barbecue grills at least 10 feet away from all buildings, landings, or porches.

  • Barbecue grills (propane or briquette) are not permitted on the second and third floor balconies due to fire hazards. Permanent grills have been installed on the grounds for your convenience.

  • Test your smoke detector(s) once a month. Notify maintenance if you have any problems with it.

  • No halogen lamps, candles, or incense is permitted.

Fireworks, gunpowder, and other combustible materials or substances which endanger health and safety in the Lewis and Clark Village area are not permitted.

The use, possession, or storage of Hoverboards, Swagways, IO Hawks, Skywalkers, and similar devices, is prohibited on campus until safety standards for them can be developed and implemented, and the prohibition is lifted. Recent information has revealed that the batteries in the devices are dangerous and prone to explosion, creating a safety and fire risk. Until a time that the safety standards for these devices are improved, UM Housing has prohibited them from being in any of our residence halls or apartments.

If you have one of these devices, please remove it permanently from UM property. Please know that you will not be able to have it in campus housing, and if it is found, you will be asked to remove it from UM property or face disciplinary action.

All smoke alarms must remain operational at all times. Residents should never disconnect smoke alarms for any reason. Please note: removing, disconnecting, or tampering with smoke alarms or fire extinguishers will result in Student Conduct Code violations and can result in eviction from Lewis and Clark Village.

General Behavior

To conform to state laws, no form of gambling is permitted in Lewis and Clark Village apartments.

Guests and visitors staying longer than three (3) days must be reported to the Lewis and Clark Village Office. Residents are responsible for their guests and their compliance with all Lewis and Clark Village and University policies.

Please take care of your apartment access cards and keys to avoid unnecessary lockouts and/or key fees. If you lock yourself out of your apartment any time, any day, you can check out a temporary access card and/or key from the Lewis and Clark Village Office for $10.00. To check out a temporary access card and/or key, you must live in the apartment. Guests may not check out temporary access cards and/or keys. If you lock yourself out after hours, between 8:00 pm and 8:00 am on weekdays, or any time on the weekend or holidays, you will need to contact the Village Assistant on Duty at (406) 544-8724 to get a temporary access card and/or key checked out to you for $10.00. All temporary access cards and/or keys checked out must be returned within 24 hours, or the temporary access card and/or key may be considered lost and your apartment locks changed for safety reasons. You will also be subject to charges filed under the Student Conduct Code. Please report lost access cards and/or keys immediately to the Lewis and Clark Village Office.

Theft of or intentional damage to UM furnishings or property of persons in the apartments is prohibited and will result in severe disciplinary action and/or prosecution.

Residents should immediately report any missing property to their Village Assistant, and provide a complete description of the items and their value, where they were located, when the items were last seen, and if any person is suspected of the theft. Any theft should also be reported to the UM Police Department.

As stated in your housing contract, UM is not responsible for any personal losses due to theft, fire, water damage, or any other incidences specifically mentioned in the agreement. For this reason we strongly urge you to obtain renter's insurance coverage for your personal belongings. If you own an automobile or bicycle, make sure that you have adequate coverage against loss, vandalism, etc.

All residents must keep all noise to a low level so as not to disturb or bother neighbors. Missoula City Ordinance requires lowering of noise level at 10:00 pm. If you do have a noise complaint concerning a neighbor, we recommend getting to know your neighbors as soon as possible. That way if there is a problem you can approach them as a friend, not as a stranger. When the problem arises, go talk to them and try to reach an agreement. If the noise problem is extremely disruptive or is after normal business hours, contact the VA on duty at (406) 544-8724. Contact the Lewis and Clark Village Office via e-mail about the problem.

Fish, in 10-gallon tanks or less, are the only pet allowed in the Residence Halls, University Villages, and Lewis and Clark Village. All other animals, except certified Service Animals, of any kind are strictly prohibited in the Residence Halls and apartments. This includes pets belonging to guests. Pets will not be permitted to "visit" or be on the premises for any reason.

If pets are found on the premises, violators can lose their entire damage deposit and be evicted through the Student Conduct Code process. Any damages, including the replacement of carpet, will be billed to the student's account.

Exceptions will be made for individuals requiring a service or companion animal. This request must go through the Disability Services for Students Office located in the Lommasson Center in room 154. This request must be submitted and approved prior to the animal being in the residence hall or apartment.

Anyone making abusive, obscene, or harassing telephone calls/E-mail messages will be subject to prosecution and/or disciplinary action.

All trash must be properly disposed of in a timely manner in the dumpster provided. Trash must not be set beside the dumpster or outside of your apartment door(s). If the dumpster is full, then take the trash to another dumpster. If trash is discovered in the common areas of buildings and/or outside your door and has to be removed by the Lewis and Clark Village maintenance personnel, the responsible apartment resident(s) will be charged the appropriate clean-up/removal fees.

UM Housing supports the University of Montana’s tobacco free campus policy and does not permit the use of tobacco products in any of our residence halls or apartment buildings. All buildings are designated “No Smoking” in all areas including student rooms. Smoking of any kind (e.g., hookahs, e-cigarettes, vape/vapor/vaporizer pens, etc.) and the use of tobacco products (e.g., chew, snuff, etc.) are not allowed in areas including study rooms, restrooms, hallways, stairways, lobbies, elevators, lounges, student rooms, etc.

In accordance with the University of Montana’s tobacco free campus policy, students may also not smoke or use tobacco products outside the residence halls or apartments on campus property. Tobacco use is allowable at the following locations: sidewalks along Beckwith, Arthur, 5th and 6th Streets west of Maurice, Maurice north of 6th Street, Kim Williams Trail, and all properties outside of those borders and beyond boundaries of any property of the University of Montana. E-cigarettes and vape/vapor/vaporizer pens can be used on campus, just not within the student’s room or apartment.

Safety

In an emergency dial (406) 243-4000. For non-emergency situations dial the UM Police Department at (406) 243-6131.

Anything that seems unusual or "out of place" could be criminal activity. Every resident has a responsibility to report any suspicious behavior, working as a partner with the police. Not every stranger who enters your property is a criminal, but criminals do take advantage of activity in apartment communities by pretending to be legitimately involved in sales, repairs, and service. If you see any solicitors in your community or suspect that any service or repair person is involved in illegal activity, please contact either the Lewis and Clark Village Office and/or the UM Police Department.

Never attempt to apprehend a person committing a crime or to investigate suspicious activity. Leave any confrontations or investigations to the police.

Do not allow strangers into your apartment. UM cannot restrict access of door to door solicitors to the apartment community. You may post a no soliciting notice on your door. If you are bothered by solicitors, please contact the UM Police Department.

Some students have medical conditions requiring the use of needles. Improper disposal of hypodermic needles is dangerous because these needles may carry blood borne pathogens. Proper disposal of hypodermic needles is mandatory. A disposal container can be received at no charge by simply asking for one at the Curry Heath Center. Please keep our campus and staff safe by properly disposing of needles.

Any student or student dependent who has been designated as a violent or sexual offender by a county, state, or federal court, and who is requesting housing in University facilities must notify the UM Housing Office of this information prior to execution of the contract.

The UM Housing Office must also be notified when a student or student's dependent residing in University residence halls or apartments is designated as a violent or sexual offender within 24 hours following such designation by a county, state, or federal court. The University reserves the right to review the student tenant's or student tenant dependent's offender status and the potential risk to the community due to the tenant's or tenant dependent's residence in the University residence halls or apartments. After such review, the University may deny occupancy to a tenant or a tenant's dependent based on either offender's designation status. A student's failure to provide this required notification may also result in the student's unauthorized occupancy of University premises or other University of Montana Student Conduct Code violations, subjecting the student to Student Conduct Code disciplinary proceedings.

After registering your firearms with the Lewis and Clark Village Office you may store them in your apartment. No firearms, explosives, explosive devices, or unlawful weapons of any kind are permitted on or in any other University property or facility or at any University function. Weapons of any kind are strictly prohibited on the UM campus. Violators will be dealt with to the fullest extent of the law.

Possessing or using non-lethal weapons (projectiles) that may result in direct or indirect injury are prohibited in a student's room. This may include but is not limited to: slingshots of all types, water balloons, water guns, paintball guns, slingshots, air soft guns, etc.

Pepper spray/mace/bear spray is permitted as a tool for safety and should only be deployed in the case of an emergency. If used in an offensive manner and not in self-defense, it is considered a non-lethal weapon subject to this policy. Offensive use of pepper spray could also come with criminal charges in the State of Montana.