HOLIDAY PAY SCENARIOS

 

1.  Joe is a full-time custodian who works in the Adams Center.  Joe is scheduled to work a special event in the Adams Center on November 11, 2007 from 6:00 pm until 3:00 am.  November 12, 2007 is Veteran’s Day.  Joe works 5 hours on the 11th and 3 hours on the 12th.  All of his other hours during that week are as normal and he has 40 hours counting the hours worked on the holiday.  What is the breakdown of his hours for the week?

Sunday - 6:00 pm to 3:00 am = 8 paid hours  

Monday - Veteran’s Day did not work regular shift

Tuesday - 6:00 pm to 3:00 am = 8 paid hours

Wednesday - 6:00 pm to 3:00 am = 8 paid hours

Thursday - 6:00 pm to 3:00 am = 8 paid hours

 

2.  Sarah, a student employee is scheduled to work on Monday, November 12, 2007 in the Adams Center box office.  She asks if she will receive holiday pay for working on the Veteran’s Day Holiday.  She also adds that she is a veteran, and wonders if she gets any extra compensation for the special status.  What can you tell her?

 

3.  Alice is an accountant in Business Services.  She is on an approved maternity leave and has exhausted all of her accrued sick leave.  She will be on a LWOP status from November 1st to November 30th.  She states that she should receive pay for the four holidays in the month of November.  How do you respond?

 

4.  Anita works four 10 hour days Tuesday through Friday each week.  The Veteran’s Day holiday falls on Monday – a day which Anita does not regularly work.  How will this calculate with her schedule?

 

5.  Brenda works for University Dining Services as a prep cook.  She has had some difficulty with her work situation and it is determined that she must be terminated.  She is terminated with cause on December 24, 2007, the day before the Christmas holiday.  Her manager calls HRS and wants to pay her for the Christmas holiday and wants to verify that she can.  What do you tell her?

 

6.  A couple of nurses from the Curry Health Center are on the regular unpaid break that runs from December 17th to January 27th (which coincides with the end and the beginning of the academic semesters).  In February, they complain that they did not receive pay for the Christmas, New Year’s and Martin Luther King holidays.  Are they entitled to holiday pay?

 

7.  Carin, a receptionist in HR is about to leave HR for other opportunities.  She states that her last day of work will be May 31st, the Memorial Day holiday.  Will she receive holiday pay?

 

8.  Jone will be beginning work in the Dean’s office on December 26, 2007.  This is her first day of work and the day after the Christmas Holiday.  Does she receive holiday pay for Christmas Day?

 

9.   Mikel is a temporary employee in your office.  She is scheduled to regularly work Tuesday through Saturday for 30 hours.  The Veteran’s Day holiday is Monday – how will this calculate into her wages for that week?

 

10.  Francisco is a temporary employee with the Ground’s Crew. He is scheduled to work Monday through Friday each week and works a varying number of hours each pay period.  The Veteran’s Day holiday is on Monday.  Will he receive holiday pay for that day?  And if he does receive holiday pay, how are the number of hours that he will be paid calculated?

 

11. Tim is a part-time permanent on-call technician with KUFM, he does not have a set schedule and is only called in when needed.  He was called in to work varied hours the week of November 19 - 25.  Thanksgiving was on the 22nd , he worked 5 hours on that day.  Would he receive holiday pay, and if he does how would it be calculated?

 

Please feel free to call Human Resource Services if you ever have a question on any matter related to the payment of wages.

 

 

1.  According to the MPEA contract   “vacation, sick leave and holiday hours” count toward the calculation of overtime pay and anything over 8 hours is overtime.  Also, holidays begin at mid-night.  Joe has 8 hours of paid time for Tuesday, Wednesday and Thursday.  On Sunday he has 5 hours of worked time, and on Monday he has 3 hours of worked time, plus 8 hours of holiday time.  Since anything over 8 hours in a day is considered overtime he would have 3 hours of overtime pay.  So Joe would have 29 hours of regular pay, 8 hours of holiday pay and 3 hours of overtime so he will be paid 37 hours at his regular rate and 3 hours at his overtime rate.

 

2.  Student employees are not eligible for holiday pay.  She would receive straight time for the scheduled work time.  There is no extra compensation for actually being a veteran and working at the University of Montana.  Students are only eligible for overtime compensation when they work over 40 hours in the work week which runs from Sunday through Saturday.

 

3.  Alice is not eligible for payment for the four holidays in November.  An employee must be in a pay status to be eligible for holiday pay.

 

4.  Anita will observe the Veteran's Day holiday on Tuesday.  Since this is a regular 10 hour day for her she will either need to take two hours of annual leave, two hours of comp time accrued, or two hours of leave without pay to have the entire day off, or come in and work an actual 2 hours on that Tuesday.  If it was necessary for business reasons for her to work on that Tuesday then another day could be established for her to have off in that pay period.  If a day could not be scheduled then she would have 48 total hours of straight time during that pay period.  (2-18-603 M.C.A)

 

5.  Brenda would be eligible for pay for the Christmas holiday.  Any employee laid off or involuntarily terminated 5 calendar days or less before Christmas or New Year’s shall be paid for that holiday.  This applies to only these two holidays.

 

6.  These employees should have been paid for Christmas and New Year’s holidays since these are covered by contract.  They would not be compensated for the Martin Luther King holiday.

 

7.  Carin will not receive holiday pay for the Memorial Day holiday.  An employee’s final date of employment cannot be set as a holiday.

 

8.  Jone will not receive payment for the Christmas Day holiday.  She was not scheduled to work that day and her employment began after that day.

 

9.  Mikel is not scheduled to work on the holiday and is not a permanent employee.  She would not be compensated for the holiday.

 

10.  Francisco will receive holiday pay since he is scheduled to work on Monday.  In order to calculate the number of hours that he should be paid for the holiday an analysis of his prior two pay periods must be made.  Add the number of hours he worked in the prior two pay periods – ex.  He was paid for 60 hours in the most recent pay period and for 45 hours in the period before that.  Take the 105 hours divided by 20 (which is the number of days in the two pay periods combined) to come to 5.25 hours – which is what he should be paid for the Labor Day holiday.

 

11.  Tim is in a PERMANENT position – he is not a temporary employee.  He is eligible for holiday pay if he works during the pay period which includes the holiday.  Since his work schedule is totally on-call and he may not have any hours in the preceding two pay periods, his pro-ration for determining holiday hours is based on the hours worked in the current pay-period only.  All hours worked on a holiday are paid at time and a half, except for those employees who are exempted from overtime – they are eligible for additional time at straight time.