Recruitment & Hiring

HRS Recruitment manages and oversees the recruitment and hiring processes for faculty, contract professional, staff and temporary employees on campus. Recruitments are conducted at the department level and are guided by HRS Recruitment for compliance and consultation purposes. Information found on this website will help guide you through each step of the process. For more detailed information and personalized consultation, contact the HRS Recruitment Team directly.

View Current Jobs

Visit the complete job listings here: UM Jobs

SilkRoad Recruiting

To login into the system:
SilkRoad Recruiting

Job Applicants

Thank you for your interest in employment at UM!  If you have applied for a position, you should receive an automated email acknowledging your application.  On the date after the application deadline or priority date, you will receive a second email from the Recruitment Team confirming your application and forwarding it on to the hiring committee.

Please check our website at https://umjobs.silkroad.com/ to view the positions we are actively recruiting. 

Hiring Departments

To initiate a recruitment, please submit an Electronic Hiring Form (EHF) in U-Approve.  We prioritize recruitment posting on a first in, first out basis.  If you have a specific timeframe need, please contact your designated recruiter. 

Resources

Approval of recruitments and hires is done through U-Approve.  The following resources are to initiate the recruitment and support hiring managers through the process. Contact HRS Recruitment about recruitment timelines and planning as well as the necessary HRS review and approval steps throughout the recruitment process.

The Recipe for a Successful Recruitment provides additional information from the Office of Equal Opportunity and Affirmative Action.

Additional Resources

Temporary Employment Pool

  • HRS Recruitment maintains a pool of applicants who are interested in temporary work.
  • Contact HRS Recruitment for access to the Temporary Pool.
  • Interested candidates submit an application to the Temporary Employment (2667-254) posting through the UM Jobs website at https://umjobs.silkroad.com/. 

Procedures

Training & Support

Training for departments and/or supervisors conducting recruitments is offered in a one-on-one setting. When a new recruitment is slated to begin, please contact our office for consultation and to schedule a personalized training session with a member of our recruitment team.

Recruitment Office

Location: Lommasson Center Room 235
Hours: Mon-Fri 8:00 AM to 5:00 PM

Marcie Briggs
Director of Recruitment and Compensation
PH: 406-243-5706
EMAIL: Marcie.Briggs@umontana.edu
Primary Recruiter for Administrator Recruitments (VPs, deans), Recruitment Exceptions and LOA reappointments in U-Approve.

Jordon Wallin
Senior Recruitment Specialist
PH: 406-243-5707
EMAIL: Jordon.Wallin@mso.umt.edu
Primary Recruiter for Faculty, Research and Creative Scholarship sector, Adjunct hiring, and LOA reappointments in U-Approve.

Sierra Jacob
Recruitment Specialist
PH: 406-243-4588 
EMAIL: sierra2.jacob@umontana.edu
Primary Recruiter for Enrollment Management and Strategic Initiatives sector, Academic Affairs (Non-faculty)

Steven Oswalt
Recruitment Specialist
PH: 406-243-4589
EMAIL: steven.oswalt@mso.umt.edu
Primary Recruiter for Operations and Finance sector, Marketing and Communications sector and Temporary Staff.

TBD
Recruitment Specialist
PH: 406-243-5708 
EMAIL: TBD  
Primary Recruiter for Student Success/Campus Life sub-sector.

Brief Overview

Advertising

  • HRS covers basic advertising through UM Jobs website, local job service center, HigherEdJobs.com, the Chronicle of Higher Education and SilkRoad partner job boards.
  • Each department is responsible for all additional advertising costs; however, all advertisements must be approved by HRS prior to being placed and most will be placed by HRS’s contracted advertising agency (exceptions for example may be professional associations that departments have memberships with reduced cost or no cost for placement).
  • Please minimally include the abbreviated statement, “AA/EOE/ADA/Veterans Preference” at the bottom center of the ad in bold letters. Additional EO/AA language is available on the Diversity Language for Recruiting Advertisements
  • Advertising Times (Positions advertised for applications from posting to application deadline)
    • Faculty and Contract Professional: minimum 30 days
    • Staff Open: minimum 7 days
    • Staff Campus Only: minimum 7 days
    • Staff Interdepartmental: consult with your recruiter

Applications

  • The University of Montana uses SilkRoad Recruiting as its applicant tracking system (ATS) to collect, review, and store job applications.
  • Applications are not submitted directly to the department except in the case of some temporary positions.
  • Applications received by mail, in-person, emailed, or faxed will not be accepted or considered. Assistance is available to candidates needing help with the online application process. Please contact the HRS Recruitment office for assistance.

Screening

  • Screening must be based on the candidates’ merit and qualifications relative to the role description and/or the position announcement.
  • We do not use a point-based screening system.
  • No consideration may be made in the hiring process to an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, political ideas, sexual orientation, sex, age, marital or family status, or physical or mental disability, when the reasonable demands of the position do not require an age, physical or mental disability, marital status or sex distinction.
  • After the search committee screens candidates and makes selections for interviews, HRS Recruitment will conduct a review and grant approval to conduct interviews. 
    • Interview questions are also reviewed by HRS.
    • Reviews take between 3-5 business days depending on recruitment volume and size of pool. 

Interviewing

  • Interview questions must be approved by HRS prior to conducting interviews. Ask only questions that are job specific.
  • No questions may be asked regarding an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, political ideas, sexual orientation, sex, age, marital or family status, or physical or mental disability, when the reasonable demands of the position do not require an age, physical or mental disability, marital status or sex distinction.
  • Be prepared to answer questions from the candidates.
    • It may be appropriate to refer question outside of the committee (e.g., HRS)
  • All written notes from interviews must be forwarded to HRS Recruitment for recordkeeping.

Reference Checking

  • Ask permission from candidate before contacting any references.
  • Conducted after an interview.
  • Reference checking is done as due diligence to verify employment and performance.

Offer Approval

  • HRS will review and approval all offers for recruited positions. 
  • Justifications submit be submitted in SilkRoad Recruiting and interview notes and reference check notes submitted to HRS. 
  • Reviews take about 2 business days. 

Hiring Paperwork

  • HRS Recruitment provides instructions to the hiring department and new employee for completing the additional new hire paperwork. 

Background Checks

  • HRS Recruitment issues background checks through Accurate, Inc.
  • Requests for background checks are done through the U-Approve process.
    • Background checks are no longer submitted through the online background check form.
  • If a background is needed for an employee or volunteer not hired through U-Approve, please contact the Recruitment Team for assistance. 

Criminal Background Investigations Policy

Criminal Background Investigations Procedure

Benefits

  • Please visit the Benefits website for information regarding benefits and benefits eligibility.

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