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FAQ: FOR CAMPUS COMMUNITY




Why are we changing to an electronic application system?
The new UM Jobs brings with it a host of benefits for all users. The new electronic UM Jobs will allow us to more efficiently track all activities related to the recruitment, interviewing, and hiring process as well as remain compliant to all state, federal, and international employment laws.

When will this change go into effect?
On April 4, 2011, we will begin the roll-out of the new UM Jobs to applicants and the campus community. On that date, we will begin to conduct all new recruitments through this system. How frequently your department recruits and hires new employees will determine how soon you are able to discover the benefits of the new UM Jobs recruitment and hiring system!

How will this affect me as a member of campus?
The new UM Jobs will change the way anyone applies, recruits, interviews or hires while improving the ease and functionality of the hiring process. There are many positive changes that you will find more efficient, effective, and maybe even fun! If you are involved in any piece of that process, get ready for a beneficial change that will streamline our recruitment and hiring process.

How will this new system benefit me as a member of campus?
This is a fully electronic process – no paper required!
This system is integrated with a wide variety of external job boards which will bring in even more highly qualified candidates
Reduces costs of staffing and recruiting
More efficient pre-screening process
This system is very user-friendly and easy to learn
With Outlook integration, you can schedule meetings and interviews with just a few clicks
Mail merge features allow for quicker communication with applicants

How do we initiate a recruitment in UM Jobs?
When you know you will be starting a search, please contact our office so we can schedule a personalized training session.

Will all types of employees be recruited through this system?
Applicants for academic, professional, staff and temporary positions will submit application materials through the new UM Jobs. Student employees will need to visit Career Services for information regarding campus jobs.

When will I be trained to use this new system?
Training for hiring managers will take place on a one-on-one basis.
When you know you are going to start a recruitment, please contact our office to schedule a training session with a member of our recruitment team.
Anyone in our Recruitment office will be more than happy to provide a personalized training session for you.

How will more information about the roll-out process and the new UM Jobs be disseminated to applicants and the campus community?

Applicants
Information will start being passed onto applicants beginning March 1. When applicants submit their materials, they will receive an email reply informing them of the upcoming change.

Campus Community
Starting the first week of March and continuing bi-weekly for two months, the campus community will receive an issue of the UM Recruiter newsletter with helpful information about the new UM Jobs. Each issue will review the previous news, update everyone on the implementation process, and provide new information about an exciting feature of the new system. Archived copies will be stored on our website. Informational sessions will be provided to anyone who would like to come learn more about the features of the new UM Jobs. Dates, times and locations will be announced soon!

Who hosts this system?
This system is supported through SilkRoad Technologies. If you would like more information on SilkRoad technologies, the new UM Jobs system they host or any of the other systems they offer, visit their website

Who can I contact if I have questions?

Carey Davis 406-243-5706

Tracy Scott 406-243-5707

Recruitment Support Team 406-243-4588

The Human Resource Services Recruitment office is located in the Lommasson Center, Room 235. Office hours are from 8:00 a.m. – 5:00 p.m. Monday – Friday.

RESOURCES




UM JOBS

Campus users can log into the new system at: UM JOBS




Your user name is your NetID. To retrieve your password enter your username (NetID) and click on “Forgot Password”. UM JOBS will email you your password.

All current postings have been moved to the new site. Departments with open positions and active recruitments can view their posting through the system.

TO VIEW CANDIDATE RESUMES

Click on Click on the number under Resumes and you will be able to view all applicants for your posting.

Click on Click on the applicant’s name to view their profile and submitted application materials.



UM JOBS

Hiring Managers you'll find the complete print-version of the step-by-step guide: here

Human Resource Services

Emma B. Lommasson Center
Room 252

The University of Montana

Missoula, MT 59812

Phone: 406-243-6766

Fax: 406-243-6095