Title: Finance/Office Assistant (Accounting Associate III) - # 131010
Position Type: Staff
Department: Montana Natural Heritage Program (MTNHP)
Location: Helena, MT
Closing Date: 5pm on 4/28/2008 Post marked dates are not accepted
Schedule: Part-time, 12 months/year, .40 FTE (16 hours/week)
Entry Rate: $11.00/hr.
Benefits: Pro-rated annual and sick leave; Public Employees Retirement (PERS) optional
Union: This position is not affiliated with a union
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position provides administrative support to the finance function and to other office functions as needed in the MTNHP Office located in Helena, MT
  • Prepares and processes accounting forms/reports, maintains lists and other accounting materials, communicates on behalf of the Supervisor with internal and external contacts as necessary; reconciles accounts and resolves discrepancies by reviewing project agreements and budgets, source documents and Banner database software; works closely with Finance/Grants Administrator to track project finances; and with project managers to provide current information on financial status of projects
  • Maintains office procedure documents to ensure compliance with University, State, and Federal policies, procedures, and guidelines
  • Provides administrative support for staff recruitments; prints, files and distributes a variety of reports and other materials; maintains office supply inventories; completes other duties as assigned
    • Minimum Job Qualifications

  • High School graduation and three (3) years of progressive accounting experience, or an equivalent combination of experience and education
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of and experience in accounting principles and practices
  • Knowledge of or ability to learn The University of Montana, Federal, State, and private funding agency policies and procedures
  • Ability to interpret and coordinate accounting information in order to provide assistance to MTNHP staff, other University departments, and vendors
  • Ability to monitor grant activity and reconcile grant accounts
  • Demonstrated skill in the use of personal computers and related word processing, spreadsheet and database software (MS Excel, Word, Access), Internet navigation, with the ability to learn new software
  • Demonstrated oral and written communication skills; ability to draft and edit correspondence and other written materials; ability to convey accounting information in a clear and understandable manner to a diverse group individuals
  • Ability to make sound decisions; complete multiple and complex tasks with the highest degree of accuracy and attention to detail
  • Ability to remain professional at all times; organize and prioritize work assignments with the ability to meet deadlines in a busy environment; demonstrate flexibility to changing situations and priorities
  • Ability to process related paperwork; recognize and correct errors and accounting discrepancies
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Banner Finance software
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.