Title: Administrative Associate III - # 007700
Position Type: Staff
Department: Registrar’s Office
Closing Date: 5pm on 4/11/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $10.915/hr. - $11.00/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position serves as the assistant to the Registrar and provides administrative support
  • Processes readmission applications and residency questionnaires to determine residency status; serves as liasiaon to Intercollegiate Athletics to produce the Student Athletic Eligibility Certificates and maintian accurate records for student athletes; serves as the assistant editor of the UM undergraduate catalog; coordinates the registration of freshman interest groups, coordinates and modifies class seating for orientations; manages academic probation and suspenstion records, generates and distributes notification of academic probation and/or suspenstion
  • Performs Banner Database software application tests
  • Position completes other duties as assigned
    • Minimum Job Qualifications

  • High school graduation and three (3) years of related experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation and composition with the ability to edit materials
  • Ability to create and produce informational publications
  • Ability to collect, organize, and analyze data
  • Demonstrated knowledge of or the ability to learn UM and department policies and procedures (Including but not limited to: Curriculum and degree requirements, admission policies, residency requirements, Intercollegiate Athletics eligibility requirements)
  • Demonstrated organizational, multi-tasking and time management skills
  • Ability to complete tasks accurately and meet deadlines in a busy environment with attention to detail
  • Demonstrated public relations, interpersonal, and oral communication skills, including ability to work with diverse group of individuals and to establish and maintain effective working relationships
  • Ability to maintain accurate records and strict confidentiality
  • Ability to problem solve and make sound decisions
  • Demonstrated skill in the operation of personal computers and related word processing, spreadsheet, database software (MS Word, Excel, Access, Outlook,) with the ability to learn new software
  • Knowledge and experience using, maintaining and troubleshooting standard office equipment: copiers, printers, fax machine, and multi-line phone system
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Banner software
  • Bachelor's degree in a related field
  • Related work experience in an institute of higher education; previous work experience in a Registrar’s Office
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.