Title: Administrative Associate II - # 008200
Position Type: Staff
Department: Registrar’s Office
Closing Date: 5pm on 4/11/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $9.25/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position is responsible for processing degree applications
  • Position coordinates Commencement Ceremony: (Duties include but are not limited to: preparing commencement program, notifying students and parents of ceremony details, assisting in physical preparation for ceremony and lining up of students)
  • Position provides support for the Academic Appeals process: (Duties include but are not limited to: advising students regarding appeals policy and process, preparing materials for appeals subcommittee, advising subcommittee on curriculum requirements, notifying and explaining decisions to students)
  • Position maintains student database (records academic history: grade changes, course repeats, waivers and substitutions)
  • Position manages Writing Proficiency Assessment program (records scores, maintains registration eligibility, distributes correspondence)
  • Provides academic advising to general studies students
    • Minimum Job Qualifications

  • High school graduation and two (2) years of related work experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of standard office practices and procedures; business English, spelling, grammar and composition
  • Effective public relations, interpersonal, oral and written communication skills, including the ability to communicate to a diverse group of individuals
  • Ability to establish and maintain effective working relationships with students, parents, the University community, and the general public
  • Demonstrated skill in the operation of personal computers and related word processing, spreadsheet, database software, (Microsoft Office suite) internet and e-mail with the ability to learn other software
  • Ability to use standard office equipment: copiers, fax machine and multi-line phone system
  • Demonstrated problem solving, organizational, time management, multi-tasking skills, and ability to handle multiple and tasks with highest degree of accuracy and attention to detail
  • Ability to maintain strict confidentiality and work on projects independently
  • Ability to assess the needs of customers and provide information and/or direction in a timely, clear, and friendly manner
  • Knowledge of or ability to learn and apply UM academic policies and procedures (academic degree hierarchy and structure; UM’s curricula- degrees, majors, minors, options and course offerings)
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Banner software
  • Related work experience in an institute of higher education; previous work experience in a Registrar’s Office
  • Bachelor's degree in degree in a related field
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.