Title: Administrative Associate IV - # 019000
Position Type: Staff
Department: Chemistry
Closing Date: 5pm on 5/12/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $12.88/hr. - $13.343/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position serves as the office manager for the Chemistry Department providing administrative and clerical support and is the primary administrative support for the Chair; serves as the liaison to other administrative, business, and/or academic units of UM
  • Serves as the department’s budget analyst (Duties include but are not limited to: tracking, processing, and reconciling all accounts and expenditures; preparing financial reports and budgetary projections; serving as the Procard manager)
  • Assists supervisors with all personnel duties (Duties include but are not limited to: developing and providing training; serving as personnel and financial policy/procedure resource)
  • Serves as a member of the Technology Partners Group to communicate information technology needs and assist in the development of the department’s website; acts as the department’s information technology resource
  • Supervises Accounting Associate III position
    • Minimum Job Qualifications

  • High School graduation and four (4) years of related experience, or an equivalent combination of experience and education
    • Required Knowledge, Skills & Abilities

  • Knowledge of professional office practices and procedures; business English, spelling, composition, and grammar
  • Effective public relations, interpersonal, and communication skills with the ability to establish and maintain effective working relationships with a diverse group of individuals
  • Knowledge of and experience with accounting practices and procedures with the ability to perform budget management functions; ability to develop, analyze, and interpret accounting information
  • Knowledge of or the ability to learn and apply The University of Montana policies and procedures (financial/budgetary, personnel)
  • Demonstrated skill in the operation of personal computers and related word processing, spreadsheet, and database software (MS Word, Excel, Access) with the ability to learn new software
  • Knowledge of or the ability to learn web development/maintenance software; basic information technology equipment and resources
  • Demonstrated ability to share knowledge with others while providing positive customer service and maintaining a professional, personable demeanor at all times
  • Demonstrated knowledge of supervisory practices and procedures; ability to maintain strict confidentiality; accurate files and records
  • Demonstrated organizational, time management, problem solving, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Banner Finance and/or FINDW software
  • Bachelor’s degree in related field
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.