Title: Administrative Associate III - # 023500
Position Type: Staff
Department: English
Closing Date: 5pm on 5/2/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year, 1.0 FTE
Entry Rate: $10.915/hr. - $11.00/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position works closely with the faculty and staff to manage the day-to-day operations of the department; provides administrative support to the Chair and department faculty (Duties include but are not limited to: clerical and reception; budget and financial accounts management; processing payroll and travel arrangements; serving as ProCard manager; processing scholarships & awards and faculty and graduate contracts; maintaining accurate records and files)
  • Assists with: faculty searches; faculty evaluations; scheduling of classes; University departmental Accreditation; department event planning; assembling department newsletter
  • May supervise staff and/or student employees
  • Completes other duties as assigned
    • Minimum Job Qualifications

  • High School graduation and three (3) years of related experience, or an equivalent combination of experience and education
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition, and grammar with the ability to draft, proofread, and layout various documents for the intended audience
  • Demonstrated skill in the use of personal computers and related word processing, spreadsheet, and database software (Microsoft Office suite) with the ability to learn new software
  • Effective public relations, interpersonal, and communication skills, including the ability to work with diverse groups of individuals and create and maintain effective working relationships
  • Knowledge of accounting practices and procedures with the ability to perform basic budget management functions
  • Demonstrated knowledge of or the ability to learn The University of Montana polices and procedures
  • Ability to meet deadlines, establish appropriate priorities, and effectively organize information and staff
  • Ability to plan department activities, schedule meetings and classrooms
  • Demonstrated problem solving skills with the ability to maintain a professional, personable demeanor
  • Demonstrated organizational, time management, and multi-tasking skills
  • Demonstrated knowledge of supervisory practices and procedures
  • Ability to create and maintain files and records
  • Ability to maintain strict confidentiality and work on projects independently
  • Demonstrated skill in the operation of standard office equipment; copiers, fax machine and multi-line phone system
    • Preferred Qualifications

  • Bachelor’s degree in a related field
  • Demonstrated knowledge of and experience with Banner Finance database software
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.