Title: Administrative Associate III - # 040000 Re-posted
Position Type: Staff
Department: Department of Philosophy
Closing Date: 5pm on 4/18/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $10.915/hr. - $11.307/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position serves as the office manager for the Department of Philosophy and the Liberal Studies Program (Duties include but are not limited to: word processing; clerical and reception duties; provides technical troubleshooting support for office equipment)
  • Position provides administrative support to the Chair and Director and Department & Program faculty as well as to the department’s programs; provides budget management; updates and maintains the department’s and program’s website; creates publications for events; supervises the student support staff
  • Position coordinates work with that of the Academic Advisor for the Liberal Studies Program
    • Minimum Job Qualifications

  • High school graduation and three (3) years of related experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation and composition with the ability to edit materials
  • Ability to develop and coordinate distribution of departmental announcements and publications
  • Demonstrated knowledge of or ability to learn and utilize elementary HTML code and scripting; ability to learn and utilize specialized programs ( ftp program)
  • Ability to collect, organize, and analyze data; prepare reports
  • Demonstrated knowledge of or the ability to learn The University of Montana and department policies and procedures
  • Demonstrated organizational, multi-tasking and time management skills
  • Ability to complete tasks accurately and meet deadlines in a busy environment with attention to detail
  • Demonstrated public relations, interpersonal, and oral communication skills, including ability to work with diverse group of individuals and to establish and maintain effective working relationships
  • Ability to problem solve and make sound decisions
  • Demonstrated skill in the operation of personal computers and related word processing, spreadsheet, database software (MS Word, Excel, Outlook) with the ability to learn new software
  • Knowledge and experience using, maintaining and troubleshooting standard office equipment: copiers, fax machine, and multi-line phone system
  • Ability to work on projects independently and complete routine tasks without prompting
  • Demonstrated knowledge of supervisory practices and procedures
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Banner software
  • Demonstrated knowledge of The University of Montana policies and procedures
  • Bachelor's degree in a humanities field such as Philosophy, Liberal studies, and/or History
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.