Recruitment: Campus-Only: Only non-temporary staff of The University of Montana may apply.
Title: Assistant Director for Faculty Exchange (Program Coordinator II) - # 079170
Position Type: Staff
Department: International Programs (IP)
Closing Date: 5pm on 5/2/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: Rate of pay determined by staff compensation structure
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period, if not passed initial probationary period
Primary Functions

  • Position coordinates the faculty and staff exchange programs; assists the Director with coordinating visits by international dignitaries to UM; develops and implements a creative marketing plan to increase awareness and participation of faculty and staff within the UM community; assists the Director in creating new and maintaining existing relationships with partner university exchange programs; evaluates program effectiveness and makes improvement recommendations
  • Position coordinates campus-wide international events (International Education Week, International Week, International Brown Bag Series); maintains exchange agreements and Memoranda of Understanding with partner universities; maintains and updates office communication tools (International Programs, English Language Institute, and Central Asia Program websites, International Newsletter, brochures and flyers)
  • Assists with Faculty-Directed Study Abroad Programs; acts as primary contact for UM faculty involved in leading study abroad programs; oversees the Tajik Student Exchange Program: assists Director to formulate program policies and procedures, monitors admissions of incoming students, prepares scholarship budget
    • Minimum Job Qualifications

  • High School graduation and three (3) years of related experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Demonstrated knowledge of and experience with program coordination practices and procedures; planning, organization, execution, and analysis
  • Effective public relations, interpersonal, and communication skills with the ability to establish and maintain positive working relationships with a diverse group of individuals
  • Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition, and grammar with the ability to create, proofread, and layout documents and promotional materials for the intended audience
  • Demonstrated knowledge of or the ability to learn web maintenance software
  • Demonstrated skill in the operation of personal computers and related word processing software (Microsoft Word, Outlook) with the ability to learn new software
  • Demonstrated knowledge of or the ability to learn the study abroad programs offered at UM
  • Demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail
  • Proven ability to plan, organize, and execute activities and events; experience with MS PowerPoint
  • Proven ability to effectively convey information in a clear and understandable manner to a diverse group of individuals
  • Proven ability to problem solve and make sound decisions
  • Ability to maintain strict confidentiality; accurate files and records
  • Demonstrated skill in the operation of standard office equipment; printers, copiers, fax machine, multi-line phone system
    • Preferred Qualifications

  • Demonstrated knowledge of and experience with Adobe InDesign and/or Dreamweaver software
  • Demonstrated experience with cultural exchange programs
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
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    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.