Title: Assistant to the Director (Administrative Associate III) - # 117430
Position Type: Staff
Department: University Dining Services
Closing Date: OPEN, Screening Begins on 5/5/2008 Applications received after 5pm on 5/2 may be considered
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $10.915/hr. - $11.00/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Provides administrative support to the Director and serves as an active member of management teams; coordinates administrative activity of senior management team; communicates on behalf of Director to various individuals; coordinates the development of and maintains department’s administrative policies and management practices/procedures; ensures compliance with the University’s policies and procedures; gathers information and prepares various reports, correspondence, and documents; plans and coordinates various events and activities; reviews department’s website for accuracy; provides daily administrative support for department when necessary
    • Minimum Job Qualifications

  • High school graduation and three (3) years of related experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Knowledge of or the ability to learn The University of Montana polices, procedures, and organizational structure
  • Effective interpersonal, oral and written communication skills, with the ability to provide customer service, communicate, and establish and maintain good working relationships with a diverse group of individuals
  • Knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation, proofreading, and composition with the ability to draft and edit various documents
  • Demonstrated ability to collect, organize, synthesize, and distill information into a publication suitable for its intended audience
  • Demonstrated organizational, time management, multi-tasking, and problem-solving skills, while paying attention to detail
  • Demonstrated experience in the operation of personal computers and a variety of software programs, including Microsoft Word, Excel, Outlook, and PowerPoint, with the ability to learn new software
  • Ability to plan and schedule meetings, events, and activities
  • Ability to operate standard office equipment including copier, fax, multi-line telephone, computer, and printer on a frequent basis
  • Demonstrated ability to remain calm in stressful situations and maintain a professional demeanor at all times
  • Ability to attain ServSafe certification within one year of employment
  • Ability to maintain confidentiality, problem solve, and make sound decisions
  • Must possess or be able to obtain a valid Montana Driver’s license
    • Preferred Qualifications

  • Bachelor’s degree in a related field
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.