Title: Receptionist (Administrative Associate II) - # 163660
Position Type: Staff
Department: College of Health Professions & Biomedical Sciences (CHPBS)
Closing Date: 5pm on 5/9/2008 Post marked dates are not accepted
Schedule: Full-time, 12 months/year 1.0 FTE
Entry Rate: $9.25/hr.
Benefits: Medical Insurance/Mandatory Retirement/Professional Development/Partial Tuition Waiver/Wellness
Union: Montana Public Employees Association
Probation: Subject to a minimum 6-month Probationary Period
Primary Functions

  • Position is the receptionist for the College of Health Professions & Biomedical Sciences: provides general information; routes calls; distributes mail; assists with summer and spring orientations; maintaining forms and files; keeps accurate lists of email addresses for the College; upkeeps building directory; creates informational communication documents; orders office supplies
  • Schedules all conference and class rooms in the Skaggs Building and posts schedule; assists with travel arrangements and event coordination
  • Provides administrative support to the Dean’s office staff, Office of Student Services for CHPBS, and the Director for Development and Alumni Relations; oversees money collection for student printing using Print Manager Plus software; assists with special projects and completes duties as assigned; assigns tasks to student staff
    • Minimum Job Qualifications

  • High school graduation and two (2) years related work experience, or an equivalent combination of education and experience
    • Required Knowledge, Skills & Abilities

  • Knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation and composition
  • Ability to provide positive professional customer service on the phone and in person and remain calm and professional at all times
  • Effective public relations, interpersonal, oral and written communication skills, including the ability to communicate to a diverse group of individuals, and establish and maintain good working relationships
  • Demonstrated ability to effectively lead and assign tasks to student staff
  • Organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail
  • Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software (MS Excel, Word, Access, Outlook) with the ability to learn other software programs (Print Manager Plus)
  • Ability to plan and schedule meetings and classrooms
  • Knowledge of or ability to learn The University of Montana policies and procedures (Travel policies)
  • Demonstrated ability to handle cash accurately
  • Ability to use and troubleshoot standard office equipment; copiers, fax machine, shredder, multi-line phone system
  • Ability to maintain accurate records and files
  • Ability to maintain confidentiality, exercise sound judgment, act with initiative, and problem solve
    • Preferred Qualifications

  • Proficient with Microsoft Publisher
    • How To Apply/Submitting Materials

    Prepare the following and specifically address the position number and title applying for and the above-described knowledge, skills, abilities, and job qualifications in your Cover Letter:
  • Cover Letter
  • Resume
  • 3 Professional References
  • Background Check Authorization
  • Self-Identification

    All materials can be submitted via one of the following methods:
    		•

    Human Resource Services
    Staff Jobs
    EL Center Room 252
    Missoula, MT 59812

    HRS Recruitment

    Application Form
    Notices & Disclaimers

    Criminal Background Investigation is required prior to Offer of Employment
    In accordance with University policy, finalists for this position will be subject to criminal background investigations.

    ADA/EOE/AA/Veteran's Preference
    Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation. As an Equal opportunity/Affirmative Action employer, we encourage applications from minorities, Vietnam era veterans, and women. This material is available in an alternative format upon request. Qualified candidates may request veterans’ preference in accordance with state law.

    References
    *References in addition to those listed on the application may be contacted without applicant's prior approval.

    Testing
    Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions.