QUICK REFERENCE FORM GUIDE FOR HIRING EMPLOYEES
EMPLOYEE TYPE	1 - 6 months	6 months - 1 yr	Staff	Faculty	Admin, Letters of Appt,	Graduate	Student
	Bi-weekly Temps	Bi-weekly Temps	Bi-weekly	Visiting Faculty	Professionals	Assistant	Employee
REQUIRED FORMS
I-9	X	X	X	X	X	X	X
W-4	X	X	X	X	X	X	X
Personal Information Form*	X	X	X	X	X	X	X
Decedent’s Warrant	X	X	X	X	X
Selective Service *	X	X	X	X	X	X	X
Workman’s Comp	X	X	X	X	X	X	X
Retirement*		X	X	X	X
Insurance*		X	X	X	X
Background Investigation		X	X	X	X
RPT		X
Less Than 6 Month Temp	X
Hiring Authorization			X	X	X
Termination/LOA*	X	X	X	X	X
Work Authorization*
Letter of Offer				X	X
Vitae				X	X
Transcripts				X	X
Notes
Selective Service *	Notes: Required for all Males  ages of 18 -  26 yrs
Retirement*	Notes: Please refer to  http://www.umt.edu/hrs/retirement.html for procedures governing each employee type
Insurance*	Notes: Required to be .5 FTE or greater and 6 Months + service
Work Authorization*	Notes: Please refer to http://www.umt.edu/hrs/alienres.html for Non-Resident Aliens
Personal Information Form*	Notes: Please refer to http://www.umt.edu/hrs/studentservices.html for  Student Employees
Termination/LOA*	Notes: Not required for Temps  with less than 90 days service