QUICK REFERENCE FORM GUIDE FOR HIRING EMPLOYEES

EMPLOYEE TYPE

1 - 6 months

6 months - 1 yr

Staff

Faculty

Admin, Letters of Appt,

Graduate

Student

Bi-weekly Temps

Bi-weekly Temps

Bi-weekly

Visiting Faculty

Professionals

Assistant

Employee

REQUIRED FORMS

 

 

I-9

X

X

X

X

X

X

X

W-4

X

X

X

X

X

X

X

Personal Information Form*

X

X

X

X

X

X

X

Decedentís Warrant

X

X

X

X

X

 

 

Selective Service *

X

X

X

X

X

X

X

Workmanís Comp

X

X

X

X

X

X

X

Retirement*

X

X

X

X

X

 

 

Insurance*

 

X

X

X

X

 

 

Background Investigation

 

X

X

X

X

 

 

RPT

 

 

 

 

 

 

Temp Staff Employment

X

X

 

 

 

 

 

Hiring Authorization

 

 

X

X

X

 

 

Termination/LOA*

X

X

X

X

X

 

 

Work Authorization*

 

 

 

 

 

 

 

Letter of Offer

 

 

 

X

X

 

 

Vitae

 

 

 

X

X

 

 

Transcripts

 

 

 

X

X

 

 

Notes

 

Selective Service *

Notes: Required for all Malesages of 18 -26 yrs

 

 

 

 

Retirement*

Notes: Please refer tohttp://www.umt.edu/hrs/retirement.html for procedures governing each employee type

Insurance*

Notes: Required to be .5 FTE or greater and 6 Months + service

 

 

Work Authorization*

Notes: Please refer to http://www.umt.edu/hrs/alienres.html for Non-Resident Aliens

 

 

Personal Information Form*

Notes: Please refer to http://www.umt.edu/hrs/studentservices.html forStudent Employees

 

 

Termination/LOA*

Notes: Not required for Tempswith less than 90 days service