IACUC Policies
Retaining IACUC-Related Records
Last updated: June 9, 2009
Last date reviewed: October 19, 2010
Policy:
Policies and procedures for the Office for Laboratory Animal Welfare (OLAW), U.S. Department of Agriculture (USDA) and Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) require that certain IACUC-related documents be maintained for a specified number of years.
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Record
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Retention Period
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Source
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IACUC Records:
Minutes of IACUC meetings
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Records of meeting attendance
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35; NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Activities of the committee
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Committee deliberations
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Animal Use Protocols
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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NIH Institutional Animal Care
and Use Committee Guidebook, p. 174
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IACUC Records:
Proposed activities involving animals (including documentation of IACUC approval / denial)
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Proposed significant changes in activities involving animals (including documentation of IACUC approval / denial)
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Semi-Annual IACUC reports and recommendations
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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Animal Welfare Act, 9 CFR 2.35;
NIH Institutional Animal Care and Use Committee Guidebook, p. 174
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IACUC Records:
Any reports and recommendations as forwarded to the IO
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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NIH Institutional Animal Care and Use Committee Guidebook p. 174
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IACUC Records:
Records of accrediting body
determinations
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
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NIH Institutional Animal Care and Use Committee Guidebook p. 174
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IACUC Records:
DEA records and logs
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At least 3 years
(Records that relate to ongoing activities shall be maintained for the duration of the activity and for an additional three years)
2 years minimum
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NIH Institutional Animal Care and Use Committee Guidebook p. 174
DEA, Title 21, part 1300 and
MT Schedule 8
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IACUC Records:
OH&S records (Risk Assessment, Medical Surveillance, Respirator Recommendation)
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30 years after termination
(Records are maintained by the occupational health physician at his/her office)
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29 CFR, 1910.20
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