Each campus department has different requirements for internship credits. Internships defaults to the judgement of faculty internship advisors when determining if an experience warrants academic credit. If you are unsure about your department's protocol for internship credit, contact your chair or administrative assistant. Below are general guidelines often followed when assigning academic credit, but be sure to check with your department for differences in policy before proceeding.
Determining Academic Credit for Internships
As was mentioned above, Internships leaves credit decisions to the discretion of the faculty internship advisor. Internships come in a variety of different forms depending on the field of study and the needs of the student. Paid or unpaid, the student must be acquiring or honing skills specific to their major while under the direct supervision of someone considered a master in the field. Internships are not meant to benefit the employer as "free labor," but should directly benefit the student. For more information on the parameters of an appropriate internship, please see the U.S. Department of Labor Internship Program Fact Sheet.
To ensure that each internship provides a meaningful experience, students are required to fill out an Online Learning Agreement (OLA) which outlines not only the details of the internship (compensation, timeframe, supervisor's contact information, etc.) but also requires the student to submit a job description and learning objectives. Ideally, the student should work with his/her faculty advisor to determine appropriate learning objectives.
You may choose to assign additional academic assignments to your students to further enhance their internship experience. These types of assignments may include: reflection papers, journals, end-of-internship presentations, portfolios, posters, blogs, etc.
General Guidelines and Information
- 1 academic credit = a minimum of 45 hours of work, although some departments do go over the minimum (Faculty Senate Procedure #201.35)
- Credits are assigned under "98" number courses (198, 298, 398, 498, 598, 698) in their respective departments
- If a "98" number does not currently exist for internships in your department, the Registrar's Office can activate one for you
- 6 internship credits can be applied toward graduation as either major requirements or elective credit
- Credit can be offered as a Traditional Grade or as Credit/No Credit
- An override slip is needed for the student to register for the course on Cyberbear
- Internships and internship credit are offered each semester throughout the academic year
- Depending on the dates of the internship, students may need to take credit in a semester other than the one the internship took place; however, the two should coincide as much as possible.
- All internships taken for credit must be reported to Internships via the Online Learning Agreement
Viewing Evaluations and Determining Grades
At the end of each internship, our office emails evaluations to both the student and the internship supervisor asking them to comment on the overall internship and the student's improvement in certain skill areas. These evaluations are available for you to view through your Griz eRecruiting account as soon as they are completed. These evaluations, along with any additional assignments you may have required, can be used to assign appropriate grades for your students. Below are instructions for accessing evaluations, but as always, if you have any questions please contact us!
- Log in to your Griz eRecruiting account by selecting the faculty bubble in the gray Griz eRecruiting box to the left of the page and enter your login credentials. If you do not know your username and password, please contact our office.
- Click the “Internship Hired Students” link in the left side navigation near the top of the page.
- You can filter your linked students by semester using the dropdown at the top of the page if you would like to view past students.
- Click the blue "View Internship" link of the student you wish to review.
- The evaluations can be found near the end of the bottom of the learning agreement. Click on the blue hyperlinks to view the evaluations. If there is no hyperlink available, the student or supervisor did not fill out an evaluation.