Announcing Office 365 email project

November 14, 2018

To: Faculty, Staff, and Students

From: Renae Scott, CIO

Re: Announcing Office 365 email project

Dear colleagues,

I am pleased to announce a project that will improve the quality and consistency of UM’s email services by having faculty, staff, and students sharing one email system with a common experience.

We can make it easier for faculty, staff and students to collaborate and build the foundation for adopting additional Microsoft services in the future by moving employees into Office 365—a service that students have been in since 2009. This initiative will also reduce the complexity, overhead, and cost of providing two separate email systems. 

To accomplish this, I have assigned Dan Bowling as the project manager. A project team and steering committee have already been formed and they have made solid progress towards a plan to achieve this goal.

If you have any questions, I ask that you contact Dan at or visit the project website:

 You can expect regular communication from the team as we move forward. We understand that some of you may wish to ask questions in-person, so there will be ongoing Q&A sessions throughout the project. The first of which is scheduled for:

  •  Thursday, November 15th from 10-11 AM in UC 216
  • Friday, November 16th from 2-3 PM in UC 216
  • Monday, November 19th from 9-10 AM in UC 216

These first three sessions will be informal Q&A (no presentation), so feel free to drop in at any time during the hour.

Finally, I’d like to address the issue of phishing. It is often the case that phishers use the subject of a new email system in their emails to try and convince you to click on a link that then steals your password. There are two things we’ll be doing to allow you to differentiate legitimate messages from a phish. First, we’ll never send a communication with a link that requires you to login. Second, all messages will be posted on the project website under the Communication link, allowing you to verify that a message is legitimate.