Office 365 Email Migration

Employee email is moving to the Cloud!

It's happening.

UM student email moved to the Microsoft Office 365 cloud service in 2009. Now it's time for UM employee email to do the same, putting us all on the same communications platform. UM Information Technology (UM IT) is initiating the Office 365 Employee Email Migration project to start outlining the plan for implementation and migration. In the end, all employee emails will be migrated from our on-premise Exchange server infrastructure to Office 365, a cloud service.

What will happen to my email?

The primary email address for all employees will be changed to FirstName.LastName@umontana.edu. This means that FirstName.LastName@umontana.edu will be the "From" and "Reply To" email address for all employees. The Project Team is still working with the project Steering Committee,IT staff and, and other key stakeholders to determine how existing email addresses will be impacted with the migration to Office 365.  As soon as a decision has been made, it will be posted here and shared with IT support providers across campus.

Why is it happening?

Moving employee email to the Office 365 cloud service provides a number of benefits to campus, including:

  • Eliminating on-premise email hosting which reduces costs and risks related to support and maintenance
  • Office 365 email service provides opportunities for improved collaboration and communication, as well as enabling us to adopt additional Office 365 tools in the future
  • Standardizing the end-user email experience between students and employees at UM

When is it happening?

UM IT Project Managers are in the intitial Planning stages and identifying project requirements. Therefore, we do not have a final timeline just yet. There are still many questions to be asked, solutions to be found, and migration paths to consider.  As we learn more, so will you. Stay tuned for more as we'll post a detailed timeline here as soon as we have one.

Project Phases
Initiation complete
Defining and authorizing the project 
Planning
Establishing scope, requirements, goals, and implementation strategies 
Execution
Implementing steps and work to complete the project
Go Live
Migration begins!

Project Team & Steering Committee

The Project Team is responsible for seeing this migration through to completion. 

Name Project Role Email Phone
Dan Bowling Co-Project Manager daniel.bowling@umontana.edu 243.2008
Anna Martin Co-Project Manager anna1.martin@umontana.edu 243.2697
Renae Scott Project Sponsor renae.scott@umontana.edu 243.6367
Reda Haddouch Exchange Administrator reda.haddouch@umontana.edu 243.2482
Norman Singley Exchange Administrator norman.singley@umontana.edu 243.6799
Gary Trethewey EIS Programmer gary.trethewey@umontana.edu 243.2999
Jon Robinson Information Systems Specialist job.robinson@umontana.edu 243.6512

The Steering Committee is considered a group of key Stakeholders who have an elevated interest in the project and can provide guidance and support to the Project Team as they collect requirements, outline work, and progress throughout the project. The Steering Committee also represents various campus populations and will provide critical insight into the impact of project requirements and goals on the end-user community.

Name Department
Jonathan Neff College of Health Professions & Biomedical Sciences
John Greer Mansfield Library
Lorrie DeYott IT HelpDesk
Jacob Wilson Student Affairs IT
Aaron Heiner Athletics
Travis Tolzien Administration & Finance
Kit Edington W.A. Franke College of Forestry & Conservation
James Poelstra Rural Institute
Eric Tangedahl College of Business IT

The Project Managers are responsible for communicating to and soliciting input from the Project Team and out through the Steering Committee, as well as the rest of campus.

Stakeholder-Graphic.JPG

How can I prepare?

Stay in communication with your IT Support provider, as well as members of the Project Team or Steering Committee. The Project Team will be in touch with IT Support providers across campus as we progress and have more details on how the migration will happen, when it will happen, and how you'll be impacted.

Not sure who your IT Support provider is? Check out the Who Supports Me page in the UM Solutions Center.