Office 365 Email Migration
UM student email moved to the Microsoft Office 365 cloud service in 2009. Now it's time for UM employee email to do the same, putting us all on the same communications platform. UM Information Technology (UM IT) is initiating the Office 365 Employee Email Migration project to start outlining the plan for implementation and migration. In the end, all employee emails will be migrated from our on-premise Exchange server infrastructure to Office 365, a cloud service.
What will happen to my email?
The primary email address for all employees will be changed to FirstName.LastName@umontana.edu. This means that FirstName.LastName@umontana.edu will be the "From" and "Reply To" email address for all employees. The Project Team is still working with the project Steering Committee,IT staff and, and other key stakeholders to determine how existing email addresses will be impacted with the migration to Office 365. As soon as a decision has been made, it will be posted here and shared with IT support providers across campus.
Why is it happening?
Moving employee email to the Office 365 cloud service provides a number of benefits to campus, including:
- Eliminating on-premise email hosting which reduces costs and risks related to support and maintenance
- Office 365 email service provides opportunities for improved collaboration and communication, as well as enabling us to adopt additional Office 365 tools in the future
- Standardizing the end-user email experience between students and employees at UM
When is it happening?
UM IT Project Managers are in the intitial Planning stages and identifying project requirements. Therefore, we do not have a final timeline just yet. There are still many questions to be asked, solutions to be found, and migration paths to consider. As we learn more, so will you. Stay tuned for more as we'll post a detailed timeline here as soon as we have one.
Defining and authorizing the project
Establishing scope, requirements, goals, and implementation strategies
Implementing steps and work to complete the project
Project Team & Steering Committee
The Project Team is responsible for seeing this migration through to completion.
|Dan Bowling||Co-Project Manageremail@example.com||243.2008|
|Anna Martin||Co-Project Managerfirstname.lastname@example.org||243.2697|
|Renae Scott||Project Sponsoremail@example.com||243.6367|
|Reda Haddouch||Exchange Administratorfirstname.lastname@example.org||243.2482|
|Norman Singley||Exchange Administratoremail@example.com||243.6799|
|Gary Trethewey||EIS Programmerfirstname.lastname@example.org||243.2999|
|Jon Robinson||Information Systems Specialistemail@example.com||243.6512|
The Steering Committee is considered a group of key Stakeholders who have an elevated interest in the project and can provide guidance and support to the Project Team as they collect requirements, outline work, and progress throughout the project. The Steering Committee also represents various campus populations and will provide critical insight into the impact of project requirements and goals on the end-user community.
|Jonathan Neff||College of Health Professions & Biomedical Sciences|
|John Greer||Mansfield Library|
|Lorrie DeYott||IT HelpDesk|
|Jacob Wilson||Student Affairs IT|
|Travis Tolzien||Administration & Finance|
|Kit Edington||W.A. Franke College of Forestry & Conservation|
|James Poelstra||Rural Institute|
|Eric Tangedahl||College of Business IT|
The Project Managers are responsible for communicating to and soliciting input from the Project Team and out through the Steering Committee, as well as the rest of campus.
How can I prepare?
Stay in communication with your IT Support provider, as well as members of the Project Team or Steering Committee. The Project Team will be in touch with IT Support providers across campus as we progress and have more details on how the migration will happen, when it will happen, and how you'll be impacted.
Not sure who your IT Support provider is? Check out the Who Supports Me page in the UM Solutions Center.