Minutes

February 10, 2015

Members present: Mark Pershouse, Scott Holgate, Art Held, John Greer, Judy Fredenburg, Allen Szalda-Petree, Mark Grimes, Antony Jo, Cale Patenaude, Aaron Heiner, Matt Riley, Jess Neidigh, Dawn Ressel

Members excused: Denise Nelson, Manu Samuela, Jennifer Sauer, Roger Maclean, Eric Reimer

Members absent: Jonathan Forrider

Ex-officio members and staff present: Joe Hickman, Bob Hlynoski, Adrian Irish, Gordy Pace

Call to order

Mark Pershouse called the meeting to order at 3:38 

Minutes

Art Held moved to approve the December minutes. Jess Neidigh seconded the motion. The motion passed unanimously.

Communications

UM Minute – IT Focus

Joe Hickman encouraged people to visit Jace Laakso’s exhibit in the UC art gallery.

Antony Jo said the IT Unconference was a great experience.

CIO communication

Matt Riley reported that the central IT leadership team is identifying large strategic projects in central IT by unit and across IT to provide more clarity on priorities. It’s called the “Big Rocks Project.” The group is using the IT strategic plan from 2012, the UM strategic plan and MUS priorities in the process to identify projects that gets to what the University wants to achieve.

Matt also reported that UM has new connectivity with Internet2, which will provide more bandwidth and more opportunity to collaborate with folks from K-20 and other education-related entities. 

Banner priorities/Mod Squad discussion with Karen Moore, Banner Integrated Systems Officer)

Karen Moore reported that Mod Squad is currently working on a list of Banner priorities. Banner priorities have to do with upgrades, releases, patches, etc., as well as third-party software that integrates with Banner. Anything that touches Banner, Mod Squad needs to know about because it may have a downstream affect on module owners. It’s up to them to do the testing. It also has an affect on the Enterprise Information Systems group in IT.

Matt asked Karen to describe the Mod Squad. Karen said it includes all of the data owners from functional offices, EIS and database administrators—all of the stakeholders. Module owners do testing. She said the group is not strategic in nature. They are responsible for the care and feeding of Banner.

Matt suggested that faculty and student input is missing from the process, so having Karen on IT Senate would be a nice move in that direction.

Action item: vote to add Karen Moore to IT Senate representing the Mod Squad

Karen left the room and IT Senators discussed adding her to IT Senate as a voting member. Judy Fredenburg asked who Mod Squad reports to. Audience member and EIS employee Steven Van Grinsven said the group doesn’t report to anyone. It is just a collaboration. Karen Moore, the lead, reports to Rosie Keller in Administration & Finance.

Matt asked if the group should be recognized then. John Greer said it should because of it’s long-standing nature. Having Karen sit in IT Senate would add to the impartiality of it.

Jess suggested that Mod Squad could be formalized as a committee of IT Senate. It was agreed to talk about that possibility at the March meeting.

Judy moved to bring the Banner Integrated Systems Officer into IT Senate as a voting member. Antony Jo seconded the motion. The motion passed unanimously.

Unconference discussion

Gordy Pace provided a summary report of the conference. Session synopses are available at umt.edu/unconference/proceedings.php and a full report in PDF format is available at umt.edu/unconference/Unconference_proceedings.pdf.

Several IT Senate members talked about sessions they attended and positive outcomes from the event. Jess said he was skeptical going into the unconference because he didn’t know if people would come to the conversations, but people did open up and shared. It started some dialogues that are long overdue, he added.

Julie Cannon, an audience member, said that the messages from President Engstrom, Matt Riley and the keynote speakers were powerful. She said we heard that we are all leaders. It was empowering. For the first time, our leaders told us, “if you can about this, get to work.”

 A question was asked about whether there would be another technology unconference. Matt said there would be and that we need to start planning the next one.

Reports of standing committees and Tech Partners

Matt started the discussion by welcoming Scott Holgate to IT Senate as a representative of central IT. Scott heads up IT’s project management office.

Data Governance committee

Dawn Ressel and Joe Hickman reported that they haven’t gotten the new committee together yet. OPBA is still working on a data integrity project and as part of that has created a listserv to communicate to interested parties. Joe asked the Senate to send him names of people who should be on the committee. Dawn said that she hoped that by the March meeting the would have a list of members and a charge for the committee.

Enterprise Applications committee

John Greer said the committee was scheduled to meet next week to discuss workflow and membership.

Communications and Collaboration committee

Matt said the committee will be bringing thoughts to the next meeting about how to do assessment of IT Senate’s activities.

Tech Partners

Antony Jo reported that:

  • Tech Partners board members rotated. Dan Bowling is now off the board and Chuck Harris from Sociology is on the board.
  • Tech Partners is hoping to bring in speakers from unconference to work on some of the follow-up items
  • Adobe licensing changes were discussed at the previous meeting
  • UM’s Microsoft licensing agreement was renewed and students will have access to Office 365.
  • Adrian Irish presented about IT security awareness training. The training is modular with the core series taking about 30 minutes to complete.

IT Senate spring priorities discussion

Mark P. said that he wanted to bring faculty into the discussion and introduce topics at future meetings that had to do more with instructional elements. One topic is MOOCs and what’s the future of those. Matt said the classroom of the future was talked about at the unconference. The other topic is online video conferencing. Different groups across campus are purchasing their own services. We need to spread the news that there are things that people can use like Blackboard Collaborate.

Open forum

Jess Neidigh reported that there was a meeting of a broad campus audience earlier in the day  about time management software. The contract for the third-party software we’re currently using expires in August. We’ll be moving toward what Banner has built in and away from custom software.

Judy Fredenburg reported that the sponsored programs office has been making a concerted effort to go paperless and was wondering what others are doing. Is there a movement to go in a particular direction? Art said the Foundation is using Docuware and it’s reasonably priced.

Cale Patenaude reported that the student computer fee committee is attempting to become more transparent. The current committee is driven to support student innovation and positive student experiences. The committee is creating a decision-making rubric and pushing for better communication about how decisions are made.

The meeting adjourned at 5:06 p.m. 

Minutes submitted by Gordy Pace