Position coordinates a number of events and programs for The University of Montana Alumni Association. The events coordinated by this position are multiple, complex, and at times are simultaneous. Duties include, but are not limited to: directing membership campaigns for retention and growth of the programs; researching various membership campaigns; coordinating with printers, direct mail houses, and the database manager to bring together components of the campaign; maintaining membership records; producing reports based on records; planning and executing events for members; coordinating the marketing of new products for membership retention and growth; researching various products for marketing purposes; negotiating process; coordinating shipping and storage; maintaining marketing records and results; coordinating meetings and activities of the UMAA Board of Directors; organizing events, securing venues, supplies, and other requirements for meetings; taking notes and minutes; organizing schedules; creating agendas and other board materials; researching information in office files and on the Internet; coordinating events surrounding Distinguished Alumni Awards at Homecoming; coordinating nomination process (advertising, written requests for nominations, maintaining nomination files, awards committee activities); coordinating awards ceremony (venue, supplies, schedules and supplies); organizing agenda for the weekend of awards presentation (complete event planning); performing additional duties as assigned

Position will demonstrate: proficiency in standard office equipment such as multi-line phone systems, copier, and printer; proficiency in MS Office programs including Word, Excel, Outlook, and PowerPoint; high degree of independent action and proactive planning, while working with little to no supervision; proactive adherence to schedules regarding timelines of event; ability to organize, prioritize and accomplish multiple tasks with attention to detail; ability to accomplish tasks accurately and completely within deadlines; ability to work independently with minimal supervision; ability to learn and apply The University of Montana policies and procedures; adequate knowledge of graphic and design software, digital cameras, scanners and graphic editing hardware and software; ability to design and layout concepts for designing graphics, images, letterheads, posters and other visually-based designs; ability to disseminate material in a variety of forms and styles

High school graduation and two (2) years of related work experience, or an equivalent combination of education and experience

Demonstrated experience in event /conference planning and project coordination/organization

Demonstrated organizational skills including multi-tasking, time management and ability to meet deadlines

Demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment

Proven ability to set priorities, delegate tasks and pay close attention to detail

Ability to write, edit and layout documents in a variety of formats, suitable for intended audience

Effective interpersonal, customer service, and communication skills, including ability to work with diverse population and build positive relationships

Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition and grammar

Skill in the operation of personal computers and related work processing, spreadsheet and database software with the ability to learn other financial software

Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation.

Position requires the ability to occasionally lift and carry heavy items while setting up and conducting events

1. Please describe your experience in membership marketing programs, specifically what organizations you worked for, the type of membership program, size of membership base, and the number and type of promotions per year.

2. Please describe some best practices that you believe are effective in growing and retaining a membership base in an organization.