Position coordinates CE Operations: duties include, but not limited to: managing day-to-day operations including course and program logistics, finances and campus departmental liaisons; contributing to strategic planning; administering courses, programs and events to ensure program quality and integrity; creating brochures; making travel arrangements; monitoring and evaluating effectiveness by investigating trends; recommending and implementing modifications; maintaining liaison and coordinating with other programs, internal and external offices and departments; proofreading and copy editing documents; preparing reports and analyses; supporting faculty, students, staff and clients; traveling occasionally within Montana to present program information and facilitate related courses or programs

Provides budgeting and fiscal management: duties include: engaging fiscal planning for Extended Learning Services (XLS); preparing budgets; monitoring, verifying and reconciling expenditure of budgeted funds; developing course programs and budget; negotiating services or contracts with vendors; reconciling accounting transactions; identifying accounting errors and providing solutions; performing administrative, financial and office management with limited supervision

Responsible for communication and marketing: duties include: leading discussion, while contributing to XLS team; maintaining communications with key individuals; representing XLS in written and verbal formats; creating promotional ideas for courses, projects and/or programs; developing plans and schedules for release of publicity materials; developing marketing materials including proposals, promotional copy, PowerPoint presentations, brochures, and advertisements; serving on committees and attending professional meetings as appropriate; updating program webpage

Trains and evaluates support staff and volunteers

Bachelor’s Degree in a related field, and two (2) years of related experience, or an equivalent combination of education and experience

Knowledge of standard office practices and procedures, business English, grammar, spelling, composition, and punctuation; ability to draft and prepare reports and correspondence

Demonstrated knowledge and experience in program management: assessment and evaluation strategies, strategic planning processes

Knowledge of budgeting and fiscal management practices and procedures: fiscal planning, accounting principles, account reconciliation; ability to prepare and analyze financial reports

Knowledge of or the ability to learn The University of Montana, state, and federal policies and procedures; ability to become familiar with UM’s Continuing Education programs

Demonstrated interpersonal, verbal and written communication skills, including the ability to communicate to diverse groups of individuals, and establish and maintain effective working relationships with others (students, the University community, and the general public)

Demonstrated effective presentation skills; ability to create and conduct presentations

Ability to develop and execute promotional and marketing strategies; ability to create informational, promotional, and marketing materials and tools; ability to learn website editing software

Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software (MS Office) with the ability to learn other software programs. MS Excel and MS Word exercises will be given at time of interview.

Ability to make travel arrangements; experience planning, scheduling, and executing meetings

Ability to troubleshoot and solve problems while maintaining a professional, personable demeanor

Organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail

Ability to maintain confidentiality, exercise sound judgment, and act with initiative

Ability to work effectively independently as well as a team; ability to train and evaluate the work of others

Ability to maintain a flexible work schedule to include evenings and weekends to meet program needs; ability to travel as needed