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Administration & Finance

Policy Number: 305.1

Policy: Travel - International Registry

Date Adopted: 07/13

Revision Date:


Approved By: Royce C. Engstrom, President

The UM International Travel Registry allows the University to identify and assist faculty, staff, and students travelling abroad in an emergency. In addition, the Travel Registry helps ensure that travelers have adequate medical and emergency evacuation and repatriation insurance coverage for the duration of their time abroad and provides travelers with helpful information prior to departure. Therefore, as of July 1, 2013, all individuals travelling internationally for UM-related activities are required to register with the Office of International Programs a minimum of 30 days prior to departure. Travelers who do not register may not receive prompt assistance in an emergency situation, and may experience delays in the determination of reimbursement of travel expenses, and/or the denial of academic credit for students.

UM-related activities for faculty and staff include, but are not limited to:  business trips, conferences, faculty exchanges, faculty-directed study abroad programs, research, sabbaticals, UM service, or teaching.  

UM-related activities for students include, but are not limited to:  research, internships, practica, study abroad programs, student teaching, UM service, or conferences.   To receive UM credit and/or UM financial support for the activities they undertake abroad, students are required to register with the Office of International Programs using the UM International Travel Registry.

U.S. Department of State Travel Warnings: UM faculty, staff, and students traveling to countries with U.S. Department of State Travel Warnings for UM-related activities must obtain prior permission for travel from the UM International Travel Review Committee.  The committee shall determine if travel will be approved and with what, if any, conditions.  If approved, travelers will be required to sign an Agreement and Acknowledgement of Risk document.

Administration & Finance

The University of Montana-Missoula

University Hall 126

406.243.4676 / fax: 406.243.5537