Academic Hiring

The Office of the Provost conducts recruitments for executive-level academic positions in addition to providing guidance to Academic Affairs units on recruitments and hiring processes.

Academic Affairs Recruitment and Hiring Freeze

June 14, 2017 UPDATE:

  • For recruitments and hires paid from non-general fund sources, please route to the Dean's and Provost's office as in the past for approval, and further routing to Human Resource Services for action. These will not require Provost and President approval (except in the case of Original Letters of Appointment, which do require the President's approval). As in the past, scanned copies will be saved in box folders once the forms leave the Provost's office.
  • For summer and fall adjunct hires/compensation requests, please continue to provide course enrollment information.

May 31, 2017 UPDATE:

  • The recruitment and hiring freeze does not apply to temporary employees paid from grants. Please route temp forms to the Dean's and Provost's office as in the past for approval and routing to Human Resource Services for action.
    • NOTE: Temps paid from a combination of grants and designated funds, however, will still require review and approval by the Interim Provost and Interim President.
  • Summer school teaching compensation requests for any faculty member submitted via UAPPROVE must include course enrollment information in the description of duties to be undertaken. Please describe course enrollment information as follows: “22/35; 5/22/17 for 22 students currently enrolled in a course that’s capped at 35 students, recorded 5/22/17."

Following Interim Provost Edmond’s May 12, 2017 announcement of the immediate recruitment and hiring freeze within Academic Affairs, please adhere to the following guidelines when making any requests for new recruitments, or requests for completing recruitments already in progress.

  • Complete a UM Recruitment Authorization Form (RAF) for the appropriate employee type.
    • Include the position number, index, and FTE for the position.
  • Include a brief narrative justifying your request for an exception to the recruitment freeze.
    • Attach supporting documents. For example, if the recruitment is required for accreditation purposes, please provide a copy or link to your program’s accreditation standards, as well as other documentation needed for context.
  • State the purpose of the recruitment, for example, to replace a faculty member who retired, etc.
  • Contact Marcie Briggs or Tony Layton in Human Resource Services to discuss policy and procedures.
  • Contact Claudine Cellier in the Office of the Provost to determine whether you are authorized to make the offer of employment (even if you received authorization for the recruitment before the recruitment/hiring freeze within Academic Affairs was announced May 12, 2017).
  • Email a Word version of the letter to HRS Recruitment for compliance review/approval before you finalize the letter.
  • Complete a UM Hiring Authorization Form (HAF) for the appropriate employee type.
    • Include the position number, index, and FTE for the position.
    • Include a brief narrative justifying your request for an exception to the recruitment freeze.
      • Attach supporting documents for the reasons in your narrative. For example, if the recruitment is required for accreditation purposes, please provide a copy or link to your program’s accreditation standards, as well as other documentation needed for context.
      • NOTE: If you have already sent a HAF to the Provost’s Office, please email the narrative and supporting documents to Claudine Cellier.
  • Email a Word version of the letter draft to Claudine Cellier for review before you finalize the letter.
  • Ensure that the funds for this hire are in an adjunct pool. Per Interim Provost Edmond’s memo to Academic Officers dated March 31, 2017, “Adjuncts must be paid from adjunct pools only. If you plan to utilize vacancy savings to pay adjuncts, you will need to move those funds into an adjunct pool before completing hiring paperwork.”
  • Complete a UM HAF for Non-Tenurable Faculty and Instructional Position Description
    • Include the position number, index, and FTE for the position.
  • Provide course enrollment and date recorded (for example, “22/35; 5/22/17” for 22 students currently enrolled in a course that’s capped at 35 students, recorded 5/22/17) in the instructional workload section of the form.
  • Include a brief narrative justifying your request for an exception to the recruitment freeze. In the case of an adjunct hire, explain instructional demands that current tenured/tenure track faculty cannot support or other circumstances necessitating an adjunct hire.
    • Attach supporting documents. For example, if the course is part of a requirement for a major, please provide a link to the course catalog page stating major requirements as documentation.

Please submit compensation requests for summer school teaching via UAPPROVE. Be sure to include course enrollment information in the description of duties to be undertaken. Please describe course enrollment information as follows: “22/35; 5/22/17 for 22 students currently enrolled in a course that’s capped at 35 students, recorded 5/22/17."

Yes, with the exception of temps paid 100% from grants.

Requests to recruit and hire temps will be reviewed by the Office of the Provost on a case by case basis. Before you ask for access to the temp pool or start talking to individuals about temporary employment, please:

  • Email your request to Claudine Cellier in the Office of the Provost and include the following information:
    • Position title and brief description of work to be done
    • Duration of temporary employment
    • Justification for temporary employee hire
    • Source of funds for the temporary employee hire

If your temporary employee recruitment request is approved, please

  • Complete and submit a UM Temporary Hire Staff Employment Form to the Office of the Provost at least two weeks prior to employee start date
  • Make sure the form is complete, and includes an index, employee FTE and employment start and end dates. If the appointment is for 6 months or more, please attach a role description.
  • The Academic Officer responsible for the unit requesting a recruitment or hire must approve these requests before submitting them to the Office of the Provost.
  • Please anticipate that review will take longer than in the past and allow up to two weeks for review within the Office of the Provost and the Office of the President.
  • All approved recruitments/hires will be sent to Human Resource Services for action.
  • The Office of the Provost will notify Academic Officers as well as unit staff of decisions on all recruitment/hire requests.
No, it does not.
Please direct questions to Claudine Cellier, Director of Academic Personnel and Communication in the Office of the Provost (x5718 or x4689).

Recruitment & Hiring Resources