Green Your Meeting

Green leafWe are happy to partner with you to plan more environmentally responsible events. We have the experience to help organizations save on costs while simultaneously reducing the environmental impacts typically associated with large meetings. We can consult and advise, as well as execute and manage the systems to “GREEN” your conference.

Suggestions include:

  • Select caterers who provide local and organic food options
  • Select vendors who have conservation and waste management plans in place
  • Work with venues to reduce impacts with food and beverage handling
  • Use suppliers for paper products and other materials who sell recycled and biodegradable wares
  • Assist conference participants in using efficient modes of transportation, including public transportation and ride sharing
  • Consider carbon offsets to make your event carbon neutral
  • offering electronic and online communications and registration systems to eliminate or substantially reduce paper use
  • Reduce waste through efficient recycling 

Helpful Hints for a Green Conference


  • Select paper products that can be composted or are refundable recyclables
  • Donate excess food to your local food bank
  • Serve food and drink on reusable dishware with reusable cutlery
  • Provide participants with reusable cups
  • Ask participants to bring their own travel mug
  • Serve local food and beverages


  • Provide ride-share and carpooling information
  • Set up a free shuttle service
  • Add links to public transportation websites


  • Block rooms with lodging establishments who demonstrate a commitment to sustainable practices.

Equipment, Materials, & Signage

  • Send details out electronically ahead of time
  • Provide adequate recycling bins (and signage educating and reinforcing proper waste management)
  • Recycle name badge holders; provide badge collection bins at the end of your meeting