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UC Art Fair Regulations

Acceptance Process

Booth space is limited. Selection is determined by a committee based on your images and the information provided in your application. Artists not accepted will be placed on a wait list. Wait-listed artists will be notified of cancellations as soon as possible. Artists who do not pay their balance by the date indicated on the confirmation letter forfeit their space. Accepted artists who do not show for the fair with no cancellation notice will not be accepted for future fairs.

Refund Policy

An artist must notify the art fair coordinator by email or phone call with a cancellation notice at least 10 days (including weekend days) prior to the first day of the fair in order to receive a 50% refund. Less than 10 days of notice will receive no refund.

Products and Sales

  • All items must be personally designed and crafted by the artist(s) present at the fair.
  • Agents or sales representatives are prohibited.
  • Kits, imports, mass-produced items, plants, food, and rummage are not allowed.
  • Vendors of musical instruments will be limited to demonstrations of 15 minutes per hour.
  • Booth structure must fit in assigned space. Booths are prohibited from extending into aisles or neighboring booth spaces.
  • The fair hours run from 9:00 a.m. to 6:00 p.m. Thursday through Saturday. The last hour of Saturday will be dedicated to packing up. Artists must attend to their booths for the entire three days of the fair.
  • If an artist leaves the fair at any time before 5:00 p.m. Saturday, he/she will no longer be allowed to participate in the UC Art Fairs.
  • Artists must vacate their booths by 6:00 p.m. on Saturday.

Parking

Parking availability is not guaranteed. You may purchase them from The Source in the UC. Parking permits cost $3.00 per day and are valid in decal lots only. Parking permits are not valid in hourly, quick-stop, reserved, or handicap spaces. We are not responsible for any parking tickets you may incur. Complete parking regulations are available from the Office of Public Safety, 406-243-6131.

Check-In Policies

  • Check-in will be Thursday morning from 6:00 a.m. to 9:00 a.m.
  • You must check in before setting up your booth.
  • If you have not arrived to check-in by 9:00 a.m., you forfeit your space and booth payment, which will be given to a wait-listed artist.

Load-In Policies

  • Load-in is from 6:00 a.m. to 9:00 a.m. on Thursday of each fair.
  • Attendants will be on hand to direct traffic and to help you load in from 6:00 a.m. until 9:00 a.m.
  • Artists may use the truck delivery bays in the East Pit from 6:00 a.m. to 8:00 a.m. on Thursday, but not after 8:00 a.m.
  • Carts will not be available, so please make arrangements to bring your own or use our attendants.
  • Load-in is also allowed through the North, South and West entrances. Only the North and West entrances have ramps and are suitable for dollies and carts.
  • Unloading must be done as quickly as possible so as not to block the Pit or sidewalks.
  • Park your vehicle and check in before setting up your booth.
  • Parking is prohibited on sidewalks as well as in hourly, quick-stop, reserved, and handicap spaces.

Live Music

  • Each day of the fair, a musician will play a 2 hour set.
  • Please treat the musicians with respect and courtesy.
  • Any artist who tampers with musical equipment will be held responsible for any damage.

Electrical Access

  • Access to power outlets is first-come, first-serve. Not all booths have access to electricity.
  • Each booth is limited to 200 watts of electricity use. This may be in any combination, such as one 200-watt bulb, two 100-watt bulbs, or four 50-watt bulbs, etc.
  • The UC recommends the use of 3-prong, grounded electrical cords.
  • Electrical cords cannot pass in front of doorways or through planters.
  • If cords are laid across traffic areas, they must be taped to the floor or have mats over them. Cord protector strips are recommended.
  • If a circuit becomes overloaded and trips a breaker, then we may require a redistribution of power or require that some lights be removed from that circuit.

Accommodations

  • The UC is an accessible facility.
  • The UC provides one chair per booth. If more are needed, ask for additional chairs at load-in.
  • Tables are available by request (indicate need on application).
  • The UC does not provide storage.
  • The UC does not provide extension cords or power strips.
  • The UC does not provide booth-sitters.
  • The UC provides security 6:00 p.m. to 12:00 a.m. and 6 a.m. to 9 a.m.
  • Booths may be left standing overnight if covered with a drop-cloth.
  • The UC and its employees are not responsible for lost or stolen items.

Trademark Notice

The University owns all rights, title and interest in its trademarks including, but not limited to, its names, logos, slogans, colors, mascots and other indicia. Accordingly, no one is authorized to manufacture, distribute, advertise, offer for sale and/or sell any products bearing the University's marks without the express written permission of the University. Please understand that merchandise that includes any of the University's marks must be sourced from a licensed vendor and must be approved by the institution. If you are planning to sell or distribute merchandise bearing the University's marks, please ensure that you are licensed or buying the goods from a licensed vendor. In addition, you may not use the University's marks to advertise or promote unlicensed merchandise. Please contact Erika Palmer at erika.palmer@mso.umt.edu or (406)243-2317.

UC Policies

  • The UC is open from 6:00 a.m. to 12:00 a.m. on Thursday and Friday, and from 9:00 a.m. to 12:00 a.m. on Saturday.
  • UC doors may not be propped open at any time.
  • The UC prohibits people from walking in planters or placing anything (including extension cords) on top of planters, plants, or leaves.
  • Tape and other adhesives are prohibited from being used on painted surfaces.
  • Only service animals are allowed in the UC.

No Smoking Policy

The University Center is smoke-free in all areas. There is no smoking anywhere on the University of Montana campus. We ask that all artists respect this effort to create a smoke-free environment.

Accommodation Statement

The University Center strives for equal and full participation in all facilities, services, programs, and events. For more information or to request ability related modifications please call (406) 243-5555 or via email at ucartfair@mso.umt.edu.

Diversity Statement

The University of Montana is a diverse, multi-cultural community that respects the cultures, beliefs, philosophies, and lifestyles of all peoples. We expect the same of our vendors when they are on campus. Vendors will refrain from comments of a personal nature, particularly having to do with race, religion, gender, lifestyle, politics, etc. Anyone that cannot comply with this will be asked to leave and will not be invited to participate in future UC Art Fairs.