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UC Art Fair Regulations

Acceptance Process

Booth space is limited. Selection is determined by a committee based on your images and the information provided in your application. An artist’s application will not be considered without the $10 application fee. Artists are placed in booths according to the UC Art Fair Coordinator’s discretion. Although artists may request a specific booth, they are not guaranteed to receive it. Artists not accepted will be placed on a wait list. Wait-listed artists will be notified of cancellations as soon as possible. Artists who do not pay their booth fees by the date indicated on the confirmation letter forfeit their space. Accepted artists who do not arrive for the fair with no cancellation notice will not be accepted for future fairs.

Refund Policy

An artist must notify the art fair coordinator by email or phone call with a cancellation notice at least 10 business days prior to the first day of the fair in order to receive a full refund. Less than 10 business days of notice will receive no refund.

Products and Sales

All items must be personally designed and crafted by the artist(s) present at the fair. Agents or sales representatives are prohibited. Kits, imports, mass-produced items, plants, food, and rummage are not allowed. Vendors of musical instruments will be limited to demonstrations of 15 minutes per hour. Booth structure must fit in assigned space. Booths are prohibited from extending into aisles or neighboring booth spaces.

Thursday Load-In & Check-In

The load-in and set up of booths will take place 6am-9am on Thursday morning. Artists must check in with the UC Art Fair Coordinator before you begin loading in. Any earlier or later load-in is not permitted. Booths should be completely set up by 9am. Artists may use truck delivery bays in the East Pit from 6am to 8am on Thursday, but not after 8am. Load-in is also allowed through the North, South, and West entrances. Only the North and West entrances have ramps that are suitable for dollies and carts.
There will be attendants on hand to help artists load in, but carts are not guaranteed. Artists must unload quickly as not to block the Pit or sidewalks. Artists should come prepared that carts may not be available.

Parking

Parking in Lot A is recommended. There will be temporary parking passes available that are valid from 6am-9am that will be included in artists’ packet upon check-in. After this point, if an artist plans to park on campus during the fair, you will need to purchase parking passes at the Source Information Desk. Day parking passes cost $3 per day and are valid in decal lots only. Parking passes are not valid in hourly, quick-stop, reserved, or handicap spaces. The UC Art Fair is not responsible for any parking tickets an artist may incur. Complete parking regulations are available from the Office of Public Safety, 406-243-6131.

Music

Each day of the fair, a musician will play a 2 hour set. Artists will treat the musicians with respect and courtesy. Artists may not tamper with any musical equipment, as they will be held responsible for any damage.

Electricity

Electricity is not guaranteed, and it should only be requested if it is needed specifically for a booth’s design and efficiency (i.e. not for charging cell phones). There are electrical outlets available for the booths in pods A, B, C, D, and E. Pods F and G do not have electrical access. Each booth is limited to 200 watts of electricity use. This may be in any combination, such as one 200-watt bulb, two 100-watt bulbs, etc. The UC recommends the use of 3-prong, grounded electrical cords. Electrical cords cannot pass in front of doorways or through planters. If cords are laid across trafficked areas, they must be taped to the floor or have mats over them. Cord protector strips are recommended. If a circuit becomes overloaded and trips a breaker, than a redistribution of power or removal of certain plugs may be required.
If an artists plans to use electricity, they must bring extension cords or power strips of the necessary length that will reach their booth from the appropriate outlet.

Accommodations

The UC is an accessible facility. The UC provides one chair per booth. If more are needed, artists may indicate so in their application. Use of UC tables is free and may be indicated on the application. The UC does not provide storage, extension cords, power strips, or booth-sitters. The UC Art Fair provides morning and night security for before and after fair hours, but artists must suitably cover their booths with drop-cloths if they are leaving their wares overnight. The UC and its employees are not responsible for lost or stolen items.

Trademark Notice

The University owns all rights, title and interest in its trademarks including, but not limited to, its names, logos, slogans, colors, mascots and other indicia. Accordingly, no one is authorized to manufacture, distribute, advertise, offer for sale and/or sell any products bearing the University's marks without the express written permission of the University. Please understand that merchandise that includes any of the University's marks must be sourced from a licensed vendor and must be approved by the institution. If you are planning to sell or distribute merchandise bearing the University's marks, please ensure that you are licensed or buying the goods from a licensed vendor. In addition, you may not use the University's marks to advertise or promote unlicensed merchandise. For more information, please contact Erika Palmer at erika.palmer@mso.umt.edu or (406)243-2317.

UC Policies

The UC is open from 6am to 12am on Thursday and Friday, and from 7am to 12am on Saturday. UC doors may not be propped open at any time. The UC prohibits people from walking in planters or placing anything (including extension cords) on top of planters, plants, or leaves. Tape and other adhesives are prohibited from being used on painted surfaces. Only service animals are allowed in the UC.

No Smoking Policy

The University Center is smoke-free in all areas, and UM has a tobacco-free campus policy, even in outdoor areas. We ask that all artists respect this effort to create a smoke-free environment.

Accommodation Statement

The University Center strives for equal and full participation in all facilities, services, programs, and events. For more information or to request ability related modifications please call (406) 243-5555 or via email at ucartfair@mso.umt.edu.

Diversity Statement

The University of Montana is a diverse, multi-cultural community that respects the cultures, beliefs, philosophies, and lifestyles of all peoples.  We expect the same of our vendors when they are on campus. Vendors will refrain from comments of a personal nature, particularly having to do with race, religion, gender, lifestyle, politics, etc.  Anyone that cannot comply with this will be asked to leave and will not be invited to participate in future UC Art Fairs.