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Withdrawal

Current Term Withdrawal

Current Term Withdrawal

Before you make the decision to withdraw, please contact one of the Withdrawal Coordinators.  A Withdrawal Coordinator will meet with you to discuss your individual situation, hear your concerns and help you look at all your options.  In order to withdraw you must follow the steps below.

  1. Complete and print the Semester Withdrawal Form
  2. Contact the Withdrawal Coordinator in Business Services – click the “Contact Us” link at the bottom of this page for contact info
  3. A Coordinator will discuss your individual needs, hear your concerns and help you look at your options
  4. A Coordinator will answer any questions that you might have
  5. A Coordinator will refer you to appropriate resources (as needed)
  6. A Coordinator will sign off on your withdrawal form and okay for processing
  7. Your form will be processed for you and filed with the Office of the Registrar

Hardship Petition

Hardship Petition

Before you make the decision to seek a hardship petition, please contact one of the Withdrawal Coordinators.  The Withdrawal Coordinators will meet with you to discuss your individual needs, hear your concerns and help you look at all your options.  In order to withdraw you will follow the steps below.

  1. Go to the Student Accounts – Business Services office, located in Griz Central on the 2nd floor of the Lommasson Center.  Distance students can call 406-243-5593.
  2. You will be referred to a withdrawal coordinator to answer any questions you might have.
  3. A coordinator will discuss your individual needs, hear your concerns, and help you look at your options.
  4. If you choose to pursue a hardship petition, your coordinator will refer you to appropriate withdrawal form (current or retroactive) if you haven’t already withdrawn.
  5. If your reasons for withdrawal are related to your own acute medical condition, your coordinator will refer you to the Hardship Petition Coordinator at Curry Health Center. (Medical conditions involving family members do not qualify and are handled as personal withdrawals.) Once you have been referred to the Hardship Petition Coordinator, you can call 243-4330 to schedule an appointment.
  6. Hardship petitions are issued to students whose own overwhelming, unexpected health problems have significantly interfered with their ability to meet their academic commitments.
  7. A hardship petition allows a student to maintain the student Blue Cross / Blue Shield insurance coverage if withdrawing during the first 3 weeks of the semester.
  8. Refunds for hardship petitions follow The University of Montana refund policy and are only granted for conditions that originate before or during the first 3 weeks of classes.
  9. Confidentiality is protected regarding reasons for withdrawal.
  10. In order to consider a request for a medical withdrawal, the student must provide the Hardship Petition Coordinator the following information:
  • If seen at the Curry Health Center as a client, documentation from visits within the Curry Health Center will be available for evaluation. 
  • If the student was seen by an off-campus physician/medical provider or counselor, they must bring or have forwarded to Curry Health Center:
    • documentation of diagnosis and visits dates;
    • records of hospitalization, inpatient or outpatient, mental health treatment, inpatient or outpatient drug treatment referral.
    • any other pertinent information that supports how your acute health condition interfered with your ability to meet academic commitments.
    • Copies of medical bills are generally not sufficient documentation to support a hardship petition.

Retroactive Withdrawal

Retroactive Withdrawal Process

In exceptional cases, a student may appeal for a retroactive semester withdrawal for a previous semester in attendance. All such appeals are reviewed by a committee. Approval of a retroactive semester withdrawal does not change a student's academic standing. Forms and instructions are located on the Registrar's web page or to pick up in the Office of the Registrar in Lommasson 201.

  1. Obtain the form electronically on the Registrar's Office forms page (under Other Forms) or from the Office of the Registrar in Lommasson 201.
  2. Determine who needs to sign it.  Start with your academic advisor; they will help you find the department chair and Dean.
  3. Fill out your demographic information on the form (in the box at the top of the form).
  4. Attach your reason for withdrawal and supporting documentation.
  5. Sign the form.
  6. Student's academic advisor needs to review the appeal and sign the form either recommending or denying the approval of the petition.
  7. Chair of the student's major will also need to review the appeal and sign the form either recommending or denying the approval of the petition.
  8. Dean of the student's major will also need to review the appeal and sign the form either recommending or denying the approval of the petition.
  9. The Office of the Registrar will forward it to the committee for final review.
  10. The Office of the Registrar will communicate the committee’s decision to the student & update the transcript if approved.