Withdrawal Policy

UNIVERSITY OF MONTANA WITHDRAWAL POLICY

DEFINITION OF WITHDRAWAL:  A withdrawal is a request by the student who is no longer attending any of the classes for which they registered for in the term to be withdrawn from all classes for the term.  An Official Withdrawal form must be completed.

If a student decides to withdraw from classes or has ceased to attend classes after paying their registration bill, the student should contact the University of Montana Withdrawal Coordinator in Business Services, Student Accounts located in Griz Central on the second floor of the Lommasson Center and complete an Official Withdrawal form to begin the official withdrawal process. This procedure will enable the University to prorate the tuition and fees assessed based upon the date of withdrawal. A percentage-based refund of tuition and fees does occur when a student officially withdraws before the first day of classes, within the first 15 class days of each Fall or Spring term, or within the equivalent deadlines of shorter terms. Students ceasing to attend classes who do not complete an Official Withdrawal form and as a result do not receive any passing grades for the semester will be considered an unofficial withdrawal and will not receive any consideration for refund of tuition and fees.

Students who withdraw from the University after paying their registration bill will receive pro-rated assessment of tuition and fees according to the following schedule. The Summer term is also is subject to a pro-rated assessment of tuition and fees based on the length of each of the sessions within a Summer term, as well as a percentage-based refund of tuition and fees.

SEMESTER WITHDRAWAL DEADLINES

CONTACT:  (406) 243-5593 or withdrawal@mso.umt.edu

Withdrawal definition:  Withdrawing from ALL courses in a semester.

WITHDRAWALS CANNOT BE DONE BY DROPPING ALL CLASSES ON CYBERBEAR.

Student must complete a Semester Withdrawal form.

**Fall/Spring semesters only: Students withdrawing by the 15th class day of the term, who desire to continue their Blue Cross Health Insurance, must contact the Curry Health Center prior to withdrawal. Otherwise, the insurance premiums will automatically be refunded and coverage will be lost upon the date of their withdrawal.

For students receiving federal financial aid, they must be attending classes to remain eligible for the federal financial aid they have received or could be eligible to receive.  A post-withdrawal disbursement will be made if a student shows eligibility for Title IV aid. If a student drops courses, stops attending classes (Unofficial Withdrawal), never starts attending a class, or officially withdraws from the University of Montana by completing and submitting the Official Withdrawal form, the University may be required to return federal funds awarded to the student. It is very important for students receiving federal financial aid to contact Business Services at (406) 243-5593 PRIOR to completing the official withdrawal process or if they are not going to attend their classes. If a student officially withdraws during the first fifteen days of class, the tuition and fees will be re-assessed for the semester based upon the official date of withdrawal. If a student does not complete the Official Withdrawal form and ceases attending and receives no passing grades for the semester the student is an Unofficial Withdrawal.  A student’s official or unofficial withdrawal date is determined by:

  • the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw;
  • the midpoint of the period for a student who leaves without notifying the institution (unofficial);
  • or the last date of attendance by the student at a documented academically related activity.

Charges for room and board will be re-assessed on a pro-rated basis per policy established by Residence Life.  The student will need to contact both the Residence Life Office located at 101 Turner Hall and UM Dining located at room 114 on the first floor of the Lommasson Center. 

For students using the Deferred Payment Plan, if the student officially withdraws during the first fifteen days of a semester, the tuition and fees will be reassessed and any refund balance will be applied to the Deferred Payment Plan.  The student may still owe a balance to the University.

Return of Title IV Funds (Federal Financial Aid)

Students who have received or may be receiving federal financial aid must be attending classes to remain eligible for the federal financial aid they have received or could be eligible to receive. A post-withdrawal disbursement will be made if a student shows eligibility for Title IV aid.  If a student drops courses, stops attending classes (Unofficial Withdrawal), never starts attending a class, or officially withdraws from the University of Montana by completing and submitting the Official Withdrawal form, the University and/or the student may be required to return federal funds awarded to the student. It is very important for students receiving federal financial aid to contact Business Services at (406) 243-5593 PRIOR to completing the official withdrawal process or if they are not going to attend their classes. If a student officially withdraws during the first fifteen days of class, the tuition and fees will be re-assessed for the semester based upon the official date of withdrawal and the University’s refund policy. If a student does not complete the Official Withdrawal form and ceases attending and receives no passing grades for the semester the student is an Unofficial Withdrawal.  A student’s official or unofficial withdrawal date is determined by:

  • the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw;
  • the midpoint of the period for a student who leaves without notifying the institution (unofficial);
  • or the last date of attendance by the student at a documented academically related activity.

The federal formula requires a return of Title IV aid if the student received federal financial assistance in the form of a Federal Pell Grant, TEACH Grant, Iraq/Afghanistan Service Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Direct Loan (subsidized or unsubsidized), or Federal Parent or Graduate PLUS loans for students who officially or unofficially withdraw. The percentage of Title IV aid to be returned is unearned aid which is equal to the number of calendar days remaining in the semester (based on the official withdrawal date) divided by the total number of calendar days in the semester (scheduled academic breaks of five consecutive days or more are excluded). After all Title IV aid return requirements have been satisfied, any credit balances on a student’s account will be first applied to any federal Grant repayments or overpayments, then to any outstanding institutional charges, and finally any remaining credit balance will then be refunded to the student.

If you officially or unofficially withdraw from the University of Montana, you may have to repay any unearned financial aid funds that were already disbursed to you and returned to the U.S. Department of Educations.  A post-withdrawal disbursement will be made if a student shows eligibility for Title IV aid and the student requests the disbursement.  Please contact staff in The University’s Business Services, located in Griz Central or call 406-243-5593, if you have any questions about refund of tuition and fees or the calculation of the return of federal financial aid PRIOR TO WITHDRAWING OR CEASING TO ATTEND.

Distribution Priority for Return of Title IV Funds

Federal Unsubsidized Stafford Loan
Federal Subsidized Stafford Loan
Federal Graduate PLUS Loan
Federal Parent PLUS Loan
Federal Pell Grant Program
Federal SEOG Program
Federal TEACH Grant
Federal Iraq/Afghanistan Service Grant
State, Private, or Institutional Aid
The Student

 

Hardship Petition Policy

A hardship petition may be granted to a student who experiences a catastrophic unanticipated condition or event after the fifteenth class day of a semester, if the condition prevents the student from completing academic course work. The student must already be officially withdrawn from the term.  The hardship petition must be applied for within 30 days of the end of term.  If medical, documentation is required from a health care provider. A medical hardship petition will only be granted in cases of extreme hardship resulting from a serious or life threatening medical condition. In order for a student to petition to receive a hardship granted from the University of Montana, the student must contact the Business Services, Student Accounts Withdrawal Coordinator to complete and submit the hardship petition within 30 days following the end of the term. Upon approval of a hardship petition, the Registrar's Office will be notified by Business Services to enter the appropriate withdrawal information.

The hardship petition process is not the appropriate venue to resolve or petition academic matters. Such concerns must be addressed in the student’s respective department, school, or college. In addition, the hardship petition process is not an alternative means to drop classes after the normal drop date, to remove unwanted grades, or preclude resulting academic/financial aid actions (warning, probation, suspension, etc.).