New Information for Supervisors

April 1, 2020

Dear Colleagues,

All of us at the University of Montana are working incredibly hard to slow the spread of COVID-19. In doing so, we have made tough decisions to ensure the health and safety of our UM family. Moving to remote learning was not easy, but we made this change to keep our UM family well. Encouraging students to move out of residence halls, limiting food service, canceling events, shuttering intercollegiate athletics — all difficult but worthwhile decisions that prioritize the health and safety of the campus and Missoula community.

At the same time, some of these decisions for the greater good have created new challenges. In light of the operational adjustments we have had to make in response to the COVID-19 situation, we are faced with the need for temporary adjustments to staffing. When we have fewer students on campus, fewer students in the residence and dining halls, fewer events taking place and less revenue, we need to temporarily adjust our workforce until it is safe to welcome the full UM family back to campus. Meanwhile, in other areas, the COVID-19 situation has resulted in new or increased staffing needs.

To ensure we temporarily realign our employee talents with areas of critical need, sector heads are in the process of identifying campus areas that traditionally seek temporary help during the summer or are seeing an increased need because of COVID-19. We will use the UM Employee Work Exchange Hub to identify and make best use of excess capacity across the campus.

As a reminder, do not reduce the hours of any staff employee without first consulting with Human Resource Services.

Consideration for reassignments of the employees listed in the UM Employee Work Exchange Hub will be based upon the priority needs of UM, the union and seniority standing of the employee, the knowledge, skills and abilities of the employee and the willingness of the employee to accept the reassignment. The reassignment is voluntary for the employee and represents an opportunity to fill a need at UM and remain fully employed.  Detailed information and the COVID-19 UM Employee Exchange Availability Form are available on the UM HRS – Managers & Supervisors webpage.

Members of our HRS Recruitment & Compensation Teams are available to answer your questions and assist you.  Please email Marcie Briggs, Recruitment Manager ( and Shawn Blair, Compensation Manager (, and they will help guide you through this process.

We understand this is a difficult time. This is not where we thought we would be when the academic year began — but here we are, making the decisions the University, our UM family and our community need us to make. Thank you for all you are doing to help keep our students, faculty and staff healthy and safe and for your assistance helping us steward this very special place through an unprecedented time.


Terri Phillips

Associate Vice President